Megan Mackenzie, Cmp Email & Phone Number

Denver, Colorado, United States

- Plan and execute 25+ meetings annually. Manage RFP sourcing for hotels and vendors, contract negotiation, room block assessment, project timelines, budget management, meeting specs and BEO review, through on-site execution and invoice reconciliation. In 2023 I led a team of 15 NCSL staff to execute a four day program for 800 people. Expected attendance was 300 so I skillfully managed lots of changing details.- Sole event planner for leadership meetings convening the nation’s top VIP state lawmakers; requiring the utmost customer service and attention to detail and a close relationship with NCSL’s executive team. The only NCSL meetings to be held internationally; they require expertise in negotiating international contract terms, high-end amenities and services, extra planning and diligence due to time zones and language barriers, and additional communications with vendors and DMC’s.- Proven thorough budget management and expense reduction strategies – saved NCSL over $100k throughout 2023 meetings without compromising attendee experience.- Mentor and mange a team of two event coordinators through training, NCSL and industry best practices, and project delegation.- Oversee the exhibit portion of the annual meeting for 250+ exhibiting companies. Responsibilities include but are not limited to floorplan design for booth sales, liaison with GSC on labor regulations, booth furnishings, on-site down production schedules, and shipping. - Execute a multitude of other logistical details for the 5,000 attendee annual meeting such as menu selection and cost negotiations for F&B functions, venue security, building graphics, temporary signage, ADA accommodations, sponsorship fulfillment, tour transportation and off-site receptions. - Create first ever written internal NCSL standard operating procedures for the Meetings department. Includes but is not limited to the exhibit sales process, reviewing bids and contracts, virtual meeting set up, on-site execution checklist.

Denver, Colorado, United States

- Led the transition to virtual meetings for the organization through self learning, allowing me to offer guidance and best practices to staff, and continue to schedule over 100 Zoom calls per month for the organization - Collected and organized speaker information and session agendas and worked closely with the virtual event company to produce a user friendly platform within tight deadlines for organization's first virtual conference of 2,500 attendees - Plan and execute 15+ in person meetings a year, ranging from 50-400 attendees all the way from budgets and RFP's through on-site management and invoice reconciliation. - Negotiate contracts with external vendors in order to save the organization money but without compromising service to attendees. One example includes negotiating an AV quote down by $70k.- Manage exhibit hall of 200 exhibitors at annual Summit through ordering and correspondence with deco company, floor plans, and on-site show management.- Manage F&B logistics for annual Summit event of 6,000 attendees through BEO's, menu pricing negotiations, and support and advice for internal staff orders and budgets

- Plan and execute three annual Association conferences/symposiums; 300-400 attendees each.- Manage conference budgets, venue site selection, hotel and vendor contracts, hotel room block management, food and beverage, special events and functions, vendor relationships, sponsorship fulfillment, and on-site responsibilities.- Grew attendance at one conference by 25% year over year through innovative networking and technical content presentation opportunities. Also implemented a new conference program and sponsorship opportunities. - Manage an internal team of five from other departments for each conference. - Aside from managing the three conferences; provide excellent customer service to the Association Annual Conference's approximately 450 exhibiting companies through booth moves and cancellations, invoicing, and exhibitor registration as well as provide Exhibit Hall floor management on-site. - Proven track record in improving organization processes in order to streamline efficiency and better serve the Association's members. Examples include taking Exhibit Hall space assignment on-line, restructuring conference print programs, and implementing new conference sponsorship opportunities.

Greater Denver Area

- Plan and execute all aspects of two Association annual conferences; which include the responsibilities listed above. - Organize and oversee approximately 15 annual events for internal departments ranging from 10-50 attendees.- Assist managers with on-site needs at regional conferences including exhibit hall management and registration.

Greater Denver Area

- Manage my time and skills efficiently by assisting the Conferences and Events department of 18 with administrative tasks such as site visit agendas, hotel BEOs, and proofreading marketing pieces. - Work with external vendors on items such as contracts, invoices, and daily correspondence. - Manage a team of 35 employees in the production of the Association's 184 page Annual Conference program.- Lead on-site exhibitor registration at the Annual Conference for 11,500 attendees by training temporary workers and providing excellent customer service

Portland, Oregon Area

-Prepared production schedules and inventory lists using Microsoft Office; namely Excel, site maps using RoomViewer, and client orders using Ahsomme and Alert rental software -Provided support and built relationships with clients by identifying event objectives and goals, managed day of event production and logistics, correspondence and follow through of ideas; as well as worked closely with vendors in the industry -Planned and implemented multiple events, ranging from 10 to 10,000 attendees, simultaneously by staying organized and paying close attention to detail-Restored company website with update of copy through Magento platform; edited and uploaded new photos with Photoshop & worked closely with a creative agency-Developed events for notable clients such as Intel, Kaiser Permanente, Patrick Lamb Productions, and R2C Group

New Orleans, Louisiana

-Took a two month leave from my position at Peter Corvallis Productions for this experience-Assisted in preparation of Super Bowl XLVII, keeping track of and distributing FF&E, radios, and logistical information to multiple vendors-Worked daily with businesses that came to the Mercedes-Benz Superdome to distribute equipment by analyzing various site maps-Researched local businesses and ordered materials for the job site, such as rental machinery -Assisted in managing employees through daily paperwork and scheduling

Bs, Business Administration, Marketing Emphasis- Charles H. Lundquist College Of Business

Activities and Societies: Sports Business Club, Diamond Duck, Alpha Kappa Psi (business fraternity)

International Business

Spent a term studying abroad at the Universidad Pablo de Olavide in Seville, Spain, focusing on International Business and Culture.