Melanie Sandoval Email and Phone Number

Oversee the day-to-day administrative and operational functions of the business

Provide high-level support to the Owners and President

* Provide high-level support to the Owners and President- Manage personal finances: bill payments, deposits, investments, various properties, accounts reconciliation, process all incoming/outgoing money transfers/wires- Act, on behalf of owner, to facilitate any and all required communication related to personal business- Prepare information and materials needed by owner and/or president for meetings with key partners (Board of Advisors)- Schedule appointments and maintain calendars, prepare and process expenses reports, POs- Property Management: schedule maintenance, house cleaning, point of contact for reservations, collect rent checks- Plan and execute company events: harvest party, winter/summer outings, holiday party; manage employee anniversary program* Human Resources Administrator- Work with hiring manager on recruitment of new applicants: job postings, screen resumes, schedule interviews, update job descriptions and associated files- On-board new hires: create offer letters, schedule pre-placement drug screens, new-hire paperwork orientation, I9 processing and auditing- Termination process: assemble termination packets, conduct exit interviews, COBRA enrollment and manage payments- Ensure all HR posters are current and posted consistent with federal, state and local regulations- Coordinate and schedule open enrollment meetings for company-sponsored benefit plans and programs- Provide administrative support for 401k plan- Create and maintain past and present personnel files- Assist in the development of company policies and procedures, implement, maintain and socialize with company- Enroll employees in health & welfare benefits: medical, dental, vision, life/AD&D, 401(k), leaves of absence* Safety Manager- Organize all safety trainings/meetings and maintain safety records such as heat illness, IIPP, accident/incident reports and DWC-1- Complete and post CalOSHA 300 logs- Manage worker's compensation claims with insurance carrier

* Website and digital asset management * Winemaker travel coordination * Tasting notes/accolade POS creation* Liaise with key members of the S&OP process and winery to ensure promotional inventories are being managed and reported appropriately* Manage PO request process in accordance with Finance standard operating procedures* Field and process Marketing and Sales related sample requests* Act as brand ambassador at various events nationally as needed by brand team

* Plan, manage and coordinate calendar of activities including travel, appointment, schedules, and meetings* Perform general administrative duties including but not limited to correspondence, filing, photocopying, faxing, and mailing* Create templates for presentation; revises templates as needed* Prepare and process expenses reports for three (3) senior-level executives* Support Accounts Payable team with new vendor set ups, coding, approval, submittal of Invoices, and follow-up on any unpaid and outstanding invoices; receiver for all California PO's* Oversee daily operations of the St. Helena Office* Floor-space planning of new-hires/transfers with the Human Resources* Order building access cards for current employees and new-hires* Point of contact with vendors, government officials, maintenance department etc. Liaison between landlord and management* Paid Time Off tracking, monitor balances * Coordinate various meetings, special events and other requests for various groups both on and offsite

* Schedule appointments and maintain calendars for three (3) senior-level sales executives* Prepare presentation materials, manuals, financial data, memoranda, correspondence and agendas* Coordinate management meetings, maintain minutes* Coordinate and make travel arrangements * Prepare and process expenses reports* Process Commissions and Bonus/Incentives calculation for sales force consisting of 90 reps* Code and forward department invoices to accounts payable for processing; follow-up and respond* Coordinate and set-up competitive wine tastings * Assist with the coordination of Annual State Meetings, Trade Shows and corporate events* Produce and coordinate Point of Sale (POS) materials for various family brands / Imports, resulting in revenue and the opening of new accounts for the company to include: shelf-talkers, wine menus, table tents and sell-sheets

Manage two (2) wineries in day-to-day office operations* Budgetary Reporting on a monthly basis and consolidate with General Manager* Accounts Payable Processing: Match and code invoices, re-class charges where needed* Process payroll in a timely manner including timesheets, absences, vacation and sick time* Organize all safety trainings and maintained safety records* Human Resources contact for wineries- Workers Compensation paperwork- Process and maintain I-9s: Active and Terminations- Maintain Supervisory Files- Unsolicited Applications- Job Posting Board- Conduct new hire orientations- Manage local harvest job fairs and assisted with recruiting harvest staff - Process New Hire / Termination paperwork and submit by necessary deadlines- Organize drug & physical screenings- Complete Medical Consent forms* Act as wineries point person for telecommunications, IT, company communications, vendors* Administrative Duties:- Organize Quarterly/Annual events for wineries- Update and distribute office phone lists and organizational charts- Distribute mail to winery personnel- Manage and balance office petty cash- Prepare and process expenses reports for winemakers- Answer phones with professionalism- Maintain and order office supplies