Events Coordinator; DLCL Administrator (Operations and Facilities support)

Department Administrator (interim) and Operations Support for the Division of Literatures, Cultures, and Languages at Stanford University. Provided interim support for one department and the Division at large. Duties include: finances, building and facilities maintenance, technology, course support, event support, communications.

Provided administrative support for an eminent faculty member in the Division of Literatures, Cultures, and Languages (DLCL), including assisting professor with his courses, research, office hours, and professional duties.• Prepared formal documents for professor and advisees: typed letters from dictation, proofread, edited, and submitted• Arranged travel for professor: booked flights and hotels, reserved rental cars, ordered visas• Coordinated events: arranged travel for international guest speakers, directed poster design, ordered catering, assisted with technology for classroom, collected financial records post-event• Gathered and submitted documents for Visiting Scholars and Visiting Student Researchers, including requesting visa sponsorship• Communicated with a wide variety of domestic and international contacts with emails, faxes, postal mailings, and phone calls; organized contact information and address documents• Researched information online and purchased books for courses and research purposes

Supported university administrative staff in the Division of Literatures, Cultures, and Languages with a wide variety of office tasks.• Created book catalog in Excel of recently donated books for DLCL student and faculty use• Created flyers in Adobe Photoshop, which were used to advertise undergraduate degree programs offered by each department in the DLCL. Researched requirements, updated and proofread text, found and edited cover images, contacted printer, and distributed printed flyers. Communicated directly with faculty advisers to obtain information and approval for flyers.• Proofread and edited course pages for DLCL department courses, on both the University course enrollment website and the DLCL’s own website• Created spreadsheets or worksheets in Word and Excel for department administrators and Student Affairs officers

Supported university administrative staff in the Division of Literatures, Cultures, and Languages with a wide variety of office tasks.• Created book catalog in Excel of recently donated books for DLCL student and faculty use• Created flyers in Adobe Photoshop, which were used to advertise undergraduate degree programs offered by each department in the DLCL. Researched requirements, updated and proofread text, found and edited cover images, contacted printer, and distributed printed flyers. Communicated directly with faculty advisers to obtain information and approval for flyers.• Proofread and edited course pages for DLCL department courses, on both the University course enrollment website and the DLCL’s own website• Created spreadsheets or worksheets in Word and Excel for department administrators and Student Affairs officers

Provided administrative support for nonprofit visual arts education organization. Composed Facebook posts and Facebook Timeline cover images for the organization’s page, installed Adobe software, answered emails and telephone calls, greeted workshop attendees, provided warehouse support.