Melissa Baker Email & Phone Number

United States

Ocala, Florida

Plans, initiates, delegates and completes clerical and administrative procedures. Reviews, assists, maintains, and coordinates a variety of administrative projects or related technical inquiries. Develops and maintains administrative files and records. Provides assistance on major projects including extensive research, scheduling meetings or appointments and preparing informational packets in advance for these meetings. Maintains information related to contracts and procurement functions, utilizing tables, spreadsheets and databases and general ledger reports. Prepares and processes items and invoices for payment which may include accounts payable and receivable, purchase requisitions, claim vouchers, material requests, procurement card reports, petty cash reports and various other forms used by the department. Monitors blanket purchase orders and annual purchase agreements. Prepares end of the month progress reports and updates managements strategic measures. Prepares correspondence varying from simple to complex, legal and highly confidential or technical subject matter. Attends meetings/conferences taking notes or minutes, which may require taking and transcribing dictation. Supervises assigned staff responsible for providing administrative support in the department. Counsels and evaluates employee performance. Assists in the preparation, typing, and submission of the annual budget. Also assists the division heads and department director with ongoing monitoring and management of the department budget. Processes payroll for the entire department. Handles all paperwork of the hiring process between the departments and HR as well as processes the performance evaluation chain from management to HR.

Ocala, Florida Area

Prepares memos, letters, forms, statements, reports and correspondence. Maintains files and various records for the department. Payroll, travel, budget, billing, purchase requisitions, material requests. Expenditure Tracking/Processing Invoices, Responsible for imaging records and record destruction/retention. Assists in answering telephones handling complaints, answering questions, screening calls, taking messages and routing calls. Schedules appointments, meetings, training and makes travel arrangements. Assist in the preparation of the annual budget. Administers budget expenditures. Communicates city policies and procedures to departmental staff and apply a working knowledge. Attends meetings and performs other duties for Administrative Supervisor as assigned. Maintains employee attendance and salary records.Maintains highly confidential information.

Office Of The County Engineer

Process Paperwork, Review Correspondences, Assist Office Personnel, Receives and Screens Office Visitors and Telephone Calls, Transcribe Meeting Minutes, Update Calendar for Employees, Schedule Meetings, Process Travel Requests, Types various department specific documentation, e.g., letters, statements, narrative and statistical reports, minutes, agendas, court orders, case files. Handles correspondence, at times, of a sensitive or confidential nature. Process Payroll, Expenditure Tracking/Processing Invoices, Assist with Budget Prep, Create Service Requests, Generate Reports, Review BCC Agenda for Stormwater, Tracking NPDES Permit #'s and Create Appropriate Reports, Create Agendas in Sire for BOCC Meetings, Public Education in Stormwater, Review Applications and Set Up Interviews for Vacant Positions, Update Stormwater Website and Monitor Traffic, Digital File Management, Create Stormwater Library and Keep Updated, Record Retention, and other Job Duties as Instructed.

Utilities

Process and coordinate training and travel, Process and route travel and per diem reimbursements, Coordinate performance evaluations for field employees beneath Section/Crew Leads, Enter Sanitary Sewer Overflow Reports in system, Process Boil Water / Rescission Notices and route to proper personnel, Liaison with Lawn Care Contractor, Provide entry to automated gated facilities, File documents, Assist Maintenance staff with Operator Exam and License applications, Payment Requests forms, Route invoices & receipts, Route incoming mail for Field employees, Mailing of Discharge monitoring reports, Monthly operation reports and Ground water monitoring reports to FDEP, Arrange meetings, Assist Managers with their day to day tasks, Assist the Assistant Director with his day to day tasks when needed, Process 1001 forms from the field and email to risk before they went digital, Process computer inventory when needed, Keep track of employee cell phone logs, Keep maintenance on-call roster updated, Enter monthly fuel usage information on the fuel log spreadsheet, Update Community Plus with meter data from the swap program and send work orders out to the field crew if needed, Update Automated Meter Readings and create and submit meter change out work orders, Keep track of boot allowance from the field crew and send out forms for reimbursement checks, Coordinate the monthly safety presentations and exams for the field and office, Prepare paperwork and spreadsheets for pending job interviews, contact applicants and schedule interviews, verify work history of chosen applicant, Keep spreadsheets for water/wastewater usage up-to-date monthly, Create evaluation folders for new employees (Maintenance and Operations), Prepare credit card authorization forms for Utility Services as well as update spreadsheet of invoices/payments.

Bachelor'S Degree, Human Resource And Organizational Leadership, 3.9 Summa Cum Laude

Associate'S Degree, Elementary Education And Teaching