Supervises a team of four Project Control Analysts and manages the day to day operations of Project Control. Responsible for project planning, scheduling, cost estimating and monitoring. Creates and maintains advanced Excel spreadsheets to track employee hours allocated and worked, travel budgets estimated, and costs expended. Responsible for management of employee data in JAMIS: Employee job lists, and Business Planning. Maintains and updates employee timecard training instructions. Maintains Timecard and Travel Dashboard. Responsible for ensuring all new hires have in house contract funding before start date and IWA with assigned jobs and descriptions. Responsible for the preparation, maintenance and update of employee IWA’s. Responsible for tracking the correct distribution of employee time and expenses by assigned job. Responsible for all company direct travel to include training employees to prepare Travel Authorization Requests (TAR) and Expense Reports in JAMIS. Travel Authorization Request (TAR) review and approval prior to submission for COR approval. Responsible for the proper review and approval of Expense Reports. Responsible for ensuring all travel follows compliance with company policies and procedures, JTR/FTR, and contract requirements. Responsible for the review, approval, and reconciliation of Prime and Subcontractor invoices as well as CDRL development and delivery. Responsible for the preparation of contract realignments, ROM reviews and what-if scenarios. Communication with Program Task Leads and their Directors to review and analyze Task Order funding, budgeting and projections to ensure customer requirements are being met and with-in contract compliance. Supports contract proposal pricing. Significant and daily interface with Contracts, Accounting, Proposal Teams, Tasks Leads/Director/Vice-Presidents. Ability to multitask and meet deadlines.

Responsible for the day to day operations of Project Control. Provided project control training, guidance and mentorship for one employee who reported to me and another employee who performed part-time project control duties in my department. Responsible for proper new hire timecard training and maintaining the time keeping system. Responsible for maintaining all Individual Work Authorizations (IWA’s). Set up, developed and maintained accurate budgets in Business Planning and cost tracking excel project control workbooks with advanced excel functions and calculations. Verified monthly invoices to ensure proper billing and prepared monthly cost reports to meet customer deadlines. Oversaw the tracking of direct hours on timecards. Responsible for all travel and expense related activities to ensure that all company, travel and government policy/regulations were being met. Researched JTR/FTR regulations to ensure company compliance. Prepared contract realignments, double checked ROM’s and prepared what-if scenarios as needed. Worked with JAMIS to provide input to build various reports and automation. Worked closely with my peers to ensure all contractual requirements/ guidelines were being adhered to. Provided continuous customer support. Performed all tasks and duties, in accordance with company policies.

Trained all new employees on proper timecard procedures as well as how to use Deltek Time and Expense and JAMIS timekeeping system, answer and respond to employees on timecard issues, maintain detailed instructions for timecard preparation, evaluated timecards in JAMIS to ensure recording and approval of timecards were performed timely and accurately, rectify timecard errors, set up and provided all employees with an Individual Work Authorization (IWA) containing a list of assigned project numbers and descriptions, updated and maintained all employee IWA’s. Maintained Deltek Time and Expense system and JAMIS timekeeping. Set up, modify and maintain all employee budgets in JAMIS Business Planning module. Assign employees to the proper workforce and set up indirect jobs in JAMIS. Entered weekly employee time into project control trackers to ensured correct distribution of time by project numbers maintained accurate time tracking spreadsheets. Maintained and processed all company travel to ensure all company, travel and government policy/regulations were being met and proper approvals were obtained. This includes reviewing all Travel Authorization Requests (TAR), approving all JAMIS pre-authorization requests, reviewed and approved all travel expense reports, maintained all project control spreadsheets to in order to track billed cost across all contracts. Assisted in preparing and reviewing realignments, ROM’s and what-if scenarios as needed. Worked closely with my peers to ensure all contractual requirements/guidelines were being adhered to. Reviewed for accuracy and approved all subcontractor and prime contractor invoices. Prepared all monthly cost reports. Trained and assisted with the implementation of the JAMIS ERP system. Trained and provided mentorship for a newly hired part-time project controller. Assisted in the creation of the travel policy. Developed a new project control tracking spreadsheet.

Provide project planning and control support. Perform budget assessments and maintain budgets. Identify potential financial challenges prior to those challenges becoming critical. Analyze cost and assess performance on multiple project elements. Develop and monitor budgets, long-range operating plans, phasing plans and other resources planning activities. Create and maintain program/project schedules. Verify invoices to ensure proper billing. Evaluate labor and non-labor reports from Cost Point. Develop and perform monthly Performance and Cost Reports to meet customer deadlines. Evaluate timecards in Deltek to ensure employees proper charge and implement into work-plans. Create and maintain Individual Work Authorizations for multiple projects. Assign labor codes, and setup employees in Cost Point, and Deltek Expense systems for charging purposes. Analyze the Contract Work Authorization to develop the work-plan for individual contracts. Internal Auditor.

As the only Payroll Specialist and a member of the Finance Team, ensure accurate and timely processing of S3’s payroll and post labor on a bi-weekly basis for 4 companies, 500+ employees. Serve as liaison with HR and employees on all payroll related issues. Use Costpoint Version 7.0.1 to set up the following: setup new employees in Deltek’s Time & Expense Version 9.0.1.0, add employees to correct charge codes per authorization agreement, linking project labor codes, add pay types, run daily floor check queries, processing stop work orders, adding employee classes, updating leave hours, processing leave withdrawals and bonus pay, assign access to charge codes, recording banking account information for employees direct deposit, setup and add garnishment deductions. Prepare and pay all federal, state and unemployment, bi-weekly, quarterly and annual payroll tax returns and reports for 28+ states. Research federal and state payroll issues and insure company compliance with tax regulations. Establish payroll tax accounts and licenses as required by each state. Maintain payroll records and reconcile payroll GL accounts. Reconcile additional GL accounts as required. Perform additional accounting duties as needed. Insure time cards are approved and imported from the time keeping system into the accounting system. Reconcile labor postings with payroll.Perform all year end payroll duties such as W-2 reconciliations, close the leave year, set up leave, payroll and timesheet periods, file and pay all end of year state, federal and unemployment returns, including annual reconciliations, and uploading W-2's to social security administration and all states. Primary contact for all employee timesheet and payroll inquiries. Train all new employees on Deltek’s Time & Expense and controls passwords resets. Run various reports in Cognos to gather data as needed. Also provide travel agent duties, as needed, for booking travel for all S3 employees.

Provided highly professional, courteous, and efficient point of contact for persons communicating with the President, Executive staff and all employees. Conducted In processing of new employees by assigning employee numbers, creating IT ticket, performing new hire orientation, set-up in Costpoint to include I-9 information, cell phone reimbursements, direct deposit, tax information and sending information to state . Reported new hires to the state. Processed verification of employment, salary reviews, change of status, pay increases and terminations. Assisted S3’s FSO for an annual Defense Security Service (DSS) audit. Provided programmatic support tracking various contract DD254 requirements for CEO, FSO and DSS representatives. Verified and maintained employee security folders with required documentation. Coordinated scheduled and tracked FedEx, USPS and UPS shipping. Supported Teleconference and WebEx services for employees. Maintained and coordinated schedules for all conference room. Other programmatic work as requested.

Assisted in the execution of merchandizing and operational functions to Company Standards within sales floor areas. Responded appropriately to POS backup calls and Service Desk calls and assists at POS and Customer Service as needed. Solicited, opened and activated Kohl’s Charge applications. Completed price changes, ISC memos, callbacks, transfers, and other paperwork as directed by Store Management. Assisted the Replenishment team by utilizing all replenishment reports daily and ensures Company in-stock goals are maintained. Performed and assisted with price changes, fitting room recovery, sales floor and fitting room recovery outside of immediate department area and housekeeping duties. Assisted and performed inventory audits and stock room organization.

Managed a home-school program using Abeka accredited curriculum. Administered and graded all tests and daily course work. Maintained home-school attendance records and transcripts in accordance with state laws. Administered yearly testing using Iowa Tests of Basic Skills in accordance with state laws.

Accepted merchandise from consignors, assisted in pricing and input retail merchandise into Microsoft database, printed price tags, tagged merchandise and delivered to sales floor for sale. Greeted and assisted customers, answered phones, issued consignment checks, accepted merchandise donations for re-sale. Monitored, any needed supplies, including first aid supplies, containers, bins, paperwork or hangers.

Performed duties of receptionist, filing, input customer information into computer database. Provided customer service and accepted cash and credit card payment Answered incoming sales/service calls. Greeted customers as they entered the store and directed customers to the appropriate department. Answered a high-volume of calls from a multi-line system and directed them throughout the dealership. Used the computer and office equipment to perform a variety of tasks as instructed by the supervisor. Provided assistance as required to Client Advisors in any phase the client interaction. Provided assistance, as required, to Sales Manager in any phase of the marketing, selling, administration, or client interaction.

Provided customer service in sales and returns. Merchandised, stocked, zoned, priced and rotated products on floor. Performed resets and conversions. Inventoried and monitored vendor deliveries, as needed.

Assisted drive-in management by monitoring the restaurant plan in order to meet operating standards, policies, practices, sales and profits. Managed, trained and coached drive-in crew members. With crew members, reinforced the importance of guests’ needs, request and complaints in a respectful manner. Monitored and maintained inventory levels to ensure product availability and portion control. Worked with and monitored vendors. Placed orders for food, paper and other supplies within cost control procedures. Daily bookkeeping duties included balancing daily accounting ledger, daily and monthly sales.