Melodie Sample Email & Phone Number

United States

Stanford, California, United States

- Provide administrative support/office management to project management/onsite team for multiple construction projects- Distribute plans and invitations to bid- Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)- Collect and assemble closeout document binders- Prepare and process Letters of Intent and Notices of Award- Collect all project safety documents, including emergency contacts, IIPP, Site Specific Safety Procedures, crisis management flowcharts- Prepare and process monthly invoicing to owner, including collecting job costs for month, GC, GR backup and subcontractor invoices using Textura- Work with project accountant to collect waivers and process payments- Order and maintain job office supplies - Compose and/or edit letters, memos. reports and other documents- Plan events- Act as liaison between subcontractors, superintendents, Project Managers and Project Engineers

Palo Alto, Ca

To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.• Compose and/or edit letters, memos, reports, procedures, etc. • Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations• Attend and document project meetings (write minutes)• Set up and maintain project filing system• Prepare and submit expense reports for team• Distribute documents to subcontractors, maintain document logs• Cost code and/or verify correct codes on time sheets• Prepare and document work orders and change orders• Maintain reference log and associated documents on CMiC• Maintain progress photo album• Compile and prepare contract close-out documents and as-builts for Owner • Document punch-list work• Coordinate paper flow from field to Division Office• Complete other responsibilities as assigned

United States