Melody Fields Email & Phone Number

Alexandria, Va

• Manage internal and external special projects in coordination with other departments and/or organizations on behalf of the Executive.• Research and compiles materials, policy briefings, talking points, presentations, and background information on a variety of matters to help the Executive prepare for presentations to key internal or external audiences.• Analyze interdepartmental and intradepartmental logistics, workflows, and other work processes, andrecommend improvements and… Show more • Manage internal and external special projects in coordination with other departments and/or organizations on behalf of the Executive.• Research and compiles materials, policy briefings, talking points, presentations, and background information on a variety of matters to help the Executive prepare for presentations to key internal or external audiences.• Analyze interdepartmental and intradepartmental logistics, workflows, and other work processes, andrecommend improvements and innovations to better achieve organizational objectives.• Participate in meetings, taskforces, and workgroups both internally and externally with or on behalf of the Executive.• Assume responsibility, in the Executive’s absence, for ensuring requests for action or information, which would normally receive the Executive’s attention are made known to responsible directors or senior managers who can satisfy the request. Monitors resulting activity for purposes of briefing the Executive.• Provide analytical and specialized administrative support to relieve Executive of and/or assist with complex details and advanced administrative duties.• Assist in coordinating activities between NAADAC, its affiliates, and various outside parties including other non-profit organizations, foundations, contactors, funders, and local and state elected officials.• Assist with preparing regular reports by calculating figures, entering information, collating materials, and securing confidential financial data to be presented.• Keep abreast of Executive’s immediate and long-term commitments and plans; identifies conflicts, flagsproblems for intervention, and corrects course as appropriate.• Mange the Executive’s calendar, daily itinerary, and travel itineraries.• Demonstrate an ability to interact with people of all backgrounds, cultures, and affiliations at all levels and across all sectors (non-profit, public, private.), including NAADAC members. Show less

Alexandria, Va

•Coordinating and managing comprehensive daily office management, encompassing technical and facilities support.•Collaborated with the senior management team to identify operational requirements and developed innovative ideas and solutions for planning and execution.•Support of the Chief Operating Officer, to entail schedule management, expense reporting, supply requisition, and the composition and editing of official documents such as letters, memos, organizational presentations, and… Show more •Coordinating and managing comprehensive daily office management, encompassing technical and facilities support.•Collaborated with the senior management team to identify operational requirements and developed innovative ideas and solutions for planning and execution.•Support of the Chief Operating Officer, to entail schedule management, expense reporting, supply requisition, and the composition and editing of official documents such as letters, memos, organizational presentations, and meeting minutes. •Preparing and managing the operational budget, optimizing resource allocation, and controlling cost.•Maintained and organized both electronic and manual filing systems, among other requested responsibilities.•Management of speakers/presenters for the National Conference, including travel coordination, contracting, invoice management, and reimbursement processing.•Assisting in the development, implementation, and evaluation of national training programs, as well as the publication of training manuals.•Coordinating activities related to Consultant Staff and partner organizations, to encompass the handling of onboarding documentation, processing invoices, managing expense reports, and facilitating travel logistics.•Daily management and coordination of a third-party IT contractor to include project planning and implementation, asset tracking and distribution, network security audits and help desk effectiveness. Show less

Washington D.C. Metro Area

•Spearheaded the strategic planning of all company-managed event properties, proposal assessment, pricing negotiations, and final contractor recommendations.•Oversaw event budgets, payroll, invoices, check requests, and other accounts payable matters, adhering to established company protocols.•Created site layout maps for event and collaborated seamlessly with the Sales Team to ensure the comprehensive fulfillment of sponsorships.•Identified staffing requirements for each event… Show more •Spearheaded the strategic planning of all company-managed event properties, proposal assessment, pricing negotiations, and final contractor recommendations.•Oversaw event budgets, payroll, invoices, check requests, and other accounts payable matters, adhering to established company protocols.•Created site layout maps for event and collaborated seamlessly with the Sales Team to ensure the comprehensive fulfillment of sponsorships.•Identified staffing requirements for each event, efficiently managed staff recruitment, pre-screened candidates, conducted group interviews, scheduled necessary event personnel, and coordinated staff assignments, breaks, and event-day coverage.•Acted as the primary contact for all pre-event deliveries and assumed responsibility for on-site venue setup, with a keen focus on guest safety, based on the developed site map.•Discerned operational supply needs for each event, placed supply orders, maintained inventories of event assets, and ensured the proper return of event assets to their designated storage location post-event.•Orchestrated monthly executive operations meetings, analyzing and presenting event elements to the executive team, and conducted weekly operations team meetings to provide management with updates on ongoing event planning and production. This included tracking production progress against the planning timeline and reviewing post-event after-action data for planning purposes.•Managed equipment storage and maintenance at both on- and off-site storage facilities, always ensuring the functionality of equipment.•Conducted comprehensive market research, scheduled site visits, and presented detailed reports to senior management regarding potential venue options.•Oversaw the management, updating, and implementation of human resource processes and procedures.•Independently coordinated and executed event details for mid-level company events, including Taste on Wheels and The Drink the District Family of events. Show less

Washington D.C. Metro Area

•Provided comprehensive daily support to the Senior Vice President of Government Relations and the Vice President of Ending Hunger Programs.•Assisted the Chief Executive Officer when she was on-site in Washington, DC, as needed.•Offered day-to-day administrative support to the Government Relations Team, encompassing document management and control, expense reporting, supply management, control, and procurement. Additionally, composed and/or edited letters, memos, transmittals, minutes… Show more •Provided comprehensive daily support to the Senior Vice President of Government Relations and the Vice President of Ending Hunger Programs.•Assisted the Chief Executive Officer when she was on-site in Washington, DC, as needed.•Offered day-to-day administrative support to the Government Relations Team, encompassing document management and control, expense reporting, supply management, control, and procurement. Additionally, composed and/or edited letters, memos, transmittals, minutes, and other documents, while creating and maintaining databases and overseeing electronic and manual filing control. •Managed scheduling and coordination for national and senior-level conferences, meetings, and events. •Coordinated on-site logistical support, including room setup and changes and conference registration at the National Policy Conference.•Conducted data collection and reporting for weekly updates to the National Office Show less

Washington D.C. Metro Area

•Provided direct support to the Senior Planner, which encompassed on-site logistical assistance, coordination of room setup and changes, and efficient management of conference registration.•Conducted pre-conference logistics, including correspondence with attendees, and supply management.•Engaged in day-to-day administrative activities such as composing and/or editing letters, memos, transmittals, and database management. Maintained control over electronic and manual filing systems… Show more •Provided direct support to the Senior Planner, which encompassed on-site logistical assistance, coordination of room setup and changes, and efficient management of conference registration.•Conducted pre-conference logistics, including correspondence with attendees, and supply management.•Engaged in day-to-day administrative activities such as composing and/or editing letters, memos, transmittals, and database management. Maintained control over electronic and manual filing systems, while handling tasks like copying, scanning, faxing, mail processing, and the management of a multi-line phone system.•Executed the creation and assembly of conference/meeting materials, including Speaker Notes/VIP Binders, formatted and name badges, tent cards, and event signage for a polished event experience. Show less

•Provided direct support to two company Vice Presidents and a senior-level manager, ensuring the efficient execution of their day-to-day activities.•Managed scheduling and coordination for senior-level conferences, meetings, and events, encompassing travel coordination and logistics, food and beverage requirements, as well as vendor and invoice management.•Offered remote support to staff located in satellite offices in Chicago, Denver, and West Bank, Palestine, ensuring seamless… Show more •Provided direct support to two company Vice Presidents and a senior-level manager, ensuring the efficient execution of their day-to-day activities.•Managed scheduling and coordination for senior-level conferences, meetings, and events, encompassing travel coordination and logistics, food and beverage requirements, as well as vendor and invoice management.•Offered remote support to staff located in satellite offices in Chicago, Denver, and West Bank, Palestine, ensuring seamless communication and operations.•Systematically organized the archiving of all projects and marketing documents, including secure destruction in compliance with document management policies, contributing to enhanced data security and organization.•Assisted management in the production of proposals, involving background research, document collection and distribution, as well as overseeing the printing, binding, and delivery of final documents. Show less

● Logistical support of four strategic business unit projects to include Program/Project managers and Security Analysts. ● Provide project support by delivering/calculating project metrics for every financial period.● Support the Division Manager for all day to day activities dealing with the project, customer, and all SAIC employees. This includes updating and populating all requests for leave from the employees, structuring and producing a weekly status report to be given to the… Show more ● Logistical support of four strategic business unit projects to include Program/Project managers and Security Analysts. ● Provide project support by delivering/calculating project metrics for every financial period.● Support the Division Manager for all day to day activities dealing with the project, customer, and all SAIC employees. This includes updating and populating all requests for leave from the employees, structuring and producing a weekly status report to be given to the project manager, preparing and distributing a consolidated presentation to be presented at a weekly technical exchange meeting, maintaining a hard copy repository for all deliverables on the project, and maintaining and tracking time cards for all subcontractors working on the project.● Providing scheduling and coordination for senior level conferences, meetings, and events. ● Coordinate and execute travel arrangements, hotel accommodations and car rental for the Division Manager and staff both domestically and abroad. - Coordinate all project purchases made through SAP purchasing and company credit accounts, and maintain a precise and accurate database for expense reporting.● Ensure accurate and timely employee time card submission and entries as I serve in the role as Time Card Administrator for the entire project. Show less