Melody Fields Email & Phone Number

Alexandria, VA

• Manage internal and external special projects in coordination with other departments and/or organizations on behalf of the Executive.
• Research and compiles materials, policy briefings, talking points, presentations, and background information on a variety of matters to help the Executive prepare for presentations to key internal or external audiences.
• Analyze interdepartmental and intradepartmental logistics, workflows, and other work processes, andrecommend improvements and… Show more
• Analyze interdepartmental and intradepartmental logistics, workflows, and other work processes, andrecommend improvements and innovations to better achieve organizational objectives.
• Participate in meetings, taskforces, and workgroups both internally and externally with or on behalf of the Executive.
• Assume responsibility, in the Executive’s absence, for ensuring requests for action or information, which would normally receive the Executive’s attention are made known to responsible directors or senior managers who.

Alexandria, VA

• Coordinating and managing comprehensive daily office management, encompassing technical and facilities support.
• Collaborated with the senior management team to identify operational requirements and developed innovative ideas and solutions for planning and execution.
• Support of the Chief Operating Officer, to entail schedule management, expense reporting, supply requisition, and the composition and editing of official documents such as letters, memos, organizational presentations.
• Support of the Chief Operating Officer, to entail schedule management, expense reporting, supply requisition, and the composition and editing of official documents such as letters, memos, organizational presentations.
• Preparing and managing the operational budget, optimizing resource allocation, and controlling cost.
• Maintained and organized both electronic and manual filing systems, among other requested responsibilities.

Washington D.C. Metro Area

• Spearheaded the strategic planning of all company-managed event properties, proposal assessment, pricing negotiations, and final contractor recommendations.
• Oversaw event budgets, payroll, invoices, check requests, and other accounts payable matters, adhering to established company protocols.
• Created site layout maps for event and collaborated seamlessly with the Sales Team to ensure the comprehensive fulfillment of sponsorships.
• Identified staffing requirements for each event… Show more
• Identified staffing requirements for each event, efficiently managed staff recruitment, pre-screened candidates, conducted group interviews, scheduled necessary event personnel, and coordinated staff assignments.
• Acted as the primary contact for all pre-event deliveries and assumed responsibility for on-site venue setup, with a keen focus on guest safety, based on the developed site map.

Washington D.C. Metro Area

• Provided comprehensive daily support to the Senior Vice President of Government Relations and the Vice President of Ending Hunger Programs.
• Assisted the Chief Executive Officer when she was on-site in Washington, DC, as needed.
• Offered day-to-day administrative support to the Government Relations Team, encompassing document management and control, expense reporting, supply management, control, and procurement. Additionally, composed and/or.
• Offered day-to-day administrative support to the Government Relations Team, encompassing document management and control, expense reporting, supply management, control, and procurement. Additionally, composed and/or.
• Managed scheduling and coordination for national and senior-level conferences, meetings, and events.
• Coordinated on-site logistical support, including room setup and changes and conference registration at the National Policy Conference.

Washington D.C. Metro Area

• Provided direct support to the Senior Planner, which encompassed on-site logistical assistance, coordination of room setup and changes, and efficient management of conference registration.
• Conducted pre-conference logistics, including correspondence with attendees, and supply management.
• Engaged in day-to-day administrative activities such as composing and/or editing letters, memos, transmittals, and database management. Maintained control over electronic and manual filing systems… Show more
• Engaged in day-to-day administrative activities such as composing and/or editing letters, memos, transmittals, and database management. Maintained control over electronic and manual filing systems, while handling tasks.
• Executed the creation and assembly of conference/meeting materials, including Speaker Notes/VIP Binders, formatted and name badges, tent cards, and event signage for a polished event experience. Show less

• Provided direct support to two company Vice Presidents and a senior-level manager, ensuring the efficient execution of their day-to-day activities.
• Managed scheduling and coordination for senior-level conferences, meetings, and events, encompassing travel coordination and logistics, food and beverage requirements, as well as vendor and invoice management.
• Offered remote support to staff located in satellite offices in Chicago, Denver, and West Bank, Palestine, ensuring seamless… Show more
• Offered remote support to staff located in satellite offices in Chicago, Denver, and West Bank, Palestine, ensuring seamless communication and operations.
• Systematically organized the archiving of all projects and marketing documents, including secure destruction in compliance with document management policies, contributing to enhanced data security and organization.
• Assisted management in the production of proposals, involving background research, document collection and distribution, as well as overseeing the printing, binding, and delivery of final documents. Show less

• Logistical support of four strategic business unit projects to include Program/Project managers and Security Analysts.
• Provide project support by delivering/calculating project metrics for every financial period.
• Support the Division Manager for all day to day activities dealing with the project, customer, and all SAIC employees. This includes updating and populating all requests for leave from the employees, structuring and.
• Support the Division Manager for all day to day activities dealing with the project, customer, and all SAIC employees. This includes updating and populating all requests for leave from the employees, structuring and.
• Providing scheduling and coordination for senior level conferences, meetings, and events.
• Coordinate and execute travel arrangements, hotel accommodations and car rental for the Division Manager and staff both domestically and abroad. - Coordinate all project purchases made through SAP purchasing and.