Michael Kolta Email & Phone Number

Egypt

Cairo, Egypt

Main Responsibilities:-Managing the Document Management System:-Overseeing all aspects of the document management system, including: •Planning, implementation, and maintenance. •Ensuring compliance with ISO standards and company requirements. •Continuously improving the system.Leading a team of document controllers.Delegating tasks and providing guidance and supervision.Evaluating team performance and ensuring objectives are met.Document Management:-•Reviewing and editing key documents•Approving the release and distribution of documents.•Ensuring control of document changes and their alignment with the latest versions.•Withdrawing obsolete documents from circulation.Document Archiving and Access:-•Overseeing the storage of all documents in a secure and easily accessible location.•Ensuring documents are indexed and facilitating access to them.•Providing support to employees in finding the documents they need.Training and Awareness:-•Developing and delivering training programs for employees on the document management system and its procedures.•Raising awareness about the importance of document management and compliance with ISO standards.Other Tasks:-•Representing the company in meetings and discussions related to document management.•Monitoring compliance with ISO standards and company procedures.•Preparing reports on document management activities.•Participating in the development and implementation of the document management strategy.

El 'Alamein, Matruh, Egypt

Main Responsibilities:Establishing a Document Management System:-Design and implement a document management system that complies with ISO standards and company requirements.Identify and document all types of documents used in the company.Create a system for classifying and indexing documents.Define and document control procedures, including issuance, revision, change, and withdrawal.Document Management:-Create and update all types of project-related documents, such as:Project contracts.Project specifications.Project drawings.Project Technical Submittals.Reports.Review and edit documents to ensure accuracy and completeness.Issue and distribute documents to relevant parties.Control document changes and ensure their alignment with the latest versions.Withdraw obsolete documents from circulation.Document Archiving and Access:-Store all documents in a secure and easily accessible location.Create a system for indexing documents and facilitating access.Assist employees in finding the documents they need.Training and Awareness:Train employees on the document management system and its procedures.Raise awareness about the importance of document management and compliance with ISO standards.Other Tasks:-Participate in the review and update of project contracts.Coordinate with subcontractors and suppliers regarding documents.Represent the company in meetings and discussions related to document management.Monitor compliance with ISO standards and company procedures.Prepare reports on document management activities.

مدينة العالمين

Maintain the full flow / control of documents as per ISO standard.Prepare monthly and weekly reports of all tasksMonitoring of drawing and other incoming project document registers and make sure QC engineers and Inspectors received latest revision of documentsCoordinate with subcontractors and suppliers and their assigned Document Control personnel as required including ensuring that the documents and shop drawings is updated with last revisionPreparing and coordinating work inspection requests with quality engineers and ensuring that the work is received and that the paperwork is delivered and followed up with the project consultantMaintaining a tracking facility to enable documents to be updated easily.Scanning in all relevant new documents. Checking despatch documents are accurate.Presentation and filing of documents and drawings.Responsible for maintaining hard copy information.Issuing and distributing controlled copies of information.Managing and maintaining a Document Control System.Provide advice on procedures of issue and methods in accessing the system.Ensuring all documents are as up to date as possible within electronic filingsystems.

مدينة العلمين مشروع Downtown

Archiving /Scanning/Printing- Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)Ensuring all management system documentation is the current version and easily accessibleRecording, checking and tracking all incoming and outgoing project documentsProcessing and recording incoming and outgoing vendor data and engineering design drawingsMaintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing)

Egypt

Overview :This company works in the field of alternative energy by converting the differences of agriculture into bio-fuel as well as the manufacture of equipment with this fuelMy duties :-Follow up the accounts on the Excel program-Follow-up imports and exports pellet wood-Calculate biofuel production costs over the month-Follow up customer purchases and billing-Make daily reports on the store of available biofuels-Establish a report on the salaries of employees-Establish expenditure reports weekly and monthly-Create reports on suppliers and volume of dealing with them-Use some accounting software for example ( quick book ) ( sab ) ( oracle financial )