Michaela Keating Email & Phone Number

Dickson, Tennessee, United States

- Provide day-to-day support for accounts payable team. Tasks include daily attendance reporting to company Outlook calendar, ordering supplies and maintaining supplies budget, processing mail and packages, managing outside vendor relationships and contracts, on-boarding new hires, and troubleshooting technology issues.- Assist AP specialists with recording credit card transaction receipts (Amex, Chase, PEX, etc.) in Quick Books program.- Organize and manage all office special events.

Los Angeles, California, United States

- Provided key facilities infrastructure support at the Los Angeles, Anaheim and San Diego campuses, including collaboration with building management and building association owners.- Hired, scheduled and supervised a team of 15 work study students to support the facilities departments, which also included managing their payroll.- Coordinated campus maintenance and repairs, including preventative maintenance for HVAC, electrical and plumbing systems, researched vendors, and developed… Show more - Provided key facilities infrastructure support at the Los Angeles, Anaheim and San Diego campuses, including collaboration with building management and building association owners.- Hired, scheduled and supervised a team of 15 work study students to support the facilities departments, which also included managing their payroll.- Coordinated campus maintenance and repairs, including preventative maintenance for HVAC, electrical and plumbing systems, researched vendors, and developed and maintained relationships with those companies best suited to serve the campuses, including negotiating and maintaining leases and contracts.- Managed mail services, room reservations and event support. Additionally, coordinated and provided student/employee identification (ID) cards, assisted with access to controlled areas, and communicated building hours to the campus community.- Coordinated and supervised two entire site moves, one from the Westwood clinic and the other from the Irvine campus to the newly built out Anaheim facility. Assisted National Facilities Manager with post-construction walkthrough and 'day 2' items at the new Anaheim campus, and was involved in interviews for project managers and architects for the Dallas campus upcoming buildout.- Responsible for emergency preparedness documentation and drills, and coordination with local authorities during an emergency event, and pulled together and submitted information from all 7 TCSPP campuses for the annual CLERY report required by the Department of Education. Show less

Beverly Hills, Ca

• Contracted all string and wind players for high-end events office. Included assigning and managing large numbers of musicians at various music events throughout Southern California and nationwide.• Coordinated rehearsals, delivered details, managed music preparation, interacted with clients (often high profile), performed and oversaw personnel on event sites, and communicated payroll details to main office.

Altadena, Ca

• Created, implemented and managed overall policies and procedures of front office, including answering multi-line phone system, greeting visitors, scheduling meetings, updating school-wide database, and ordering and maintaining supplies.• Supervised all front office and maintenance personnel. Responsible for team evaluations and development. Created job descriptions and postings for open administrative positions, and vetted and interviewed candidates for potential employment.• Oversaw… Show more • Created, implemented and managed overall policies and procedures of front office, including answering multi-line phone system, greeting visitors, scheduling meetings, updating school-wide database, and ordering and maintaining supplies.• Supervised all front office and maintenance personnel. Responsible for team evaluations and development. Created job descriptions and postings for open administrative positions, and vetted and interviewed candidates for potential employment.• Oversaw site maintenance for two school campuses (over 9 acres and 30,000 building sq. ft.), including project, relocation and construction management. Developed and maintained all operations budgets and expense reports (including invoice processing), created, implemented and enforced site policies and procedures, and ensured insurance requirements for school operations were consistently met.• Administered all trip planning, including creating permission forms, releases of liability, vendor agreement vetting, and employee and volunteer insurance compliance. Involved in managing logistics for all school-wide events.• Responsible for emergency planning and preparedness for whole school, including fire alarm systems.• Sought out, developed and maintained vendor relationships associated with building and grounds maintenance, repair, remodels, as well as regular day-to-day running of school. Regularly negotiated leases and contracts and managed IT support.• Frequently generated clear communications with school community, as well as operations reports to Business Administrator and Board of Trustees. Show less

Altadena, Ca

Developed, implemented and taught a school strings program for 3rd-8th graders. Created weekly lesson plans, maintained frequent communication with parents and teachers, as well as attended weekly meetings with staff. Produced two, year-end concerts with all grade levels, as well as wrote mid- and year-end evaluations for all students.

Pasadena, Ca

• Responsible for day-to-day support for the president of a large, fast-paced start-up pension fund manager. Managed detailed and complex daily calendar, scheduled meetings, arranged executive travel and entertainment, submitted expense reports, regularly previewed correspondence and handled written and phone contact with clients, and processed mail and package deliveries and returns.• Transcribed heavy dictation, and typed, edited and assembled speech and marketing materials for… Show more • Responsible for day-to-day support for the president of a large, fast-paced start-up pension fund manager. Managed detailed and complex daily calendar, scheduled meetings, arranged executive travel and entertainment, submitted expense reports, regularly previewed correspondence and handled written and phone contact with clients, and processed mail and package deliveries and returns.• Transcribed heavy dictation, and typed, edited and assembled speech and marketing materials for presentations.• Assisted in interviewing prospective administrative personnel, and consistently maintained high levels of discretion and confidentiality at all times. Show less

Pasadena, Ca

Answered phones, greeted clients, filed and provided supplemental support to senior management for start-up pension management firm.

Bachelor'S Degree, Music Performance, General

Education record

Bachelor Of Arts - Ba, Music Performance, General

Bachelor Of Arts - Ba, Music Performance, General