Michele Stevens Email & Phone Number

Seattle, Washington, United States

Executive Assistant to the Executive Vice President and Director, Allen Institute for Immunology and a team of dedicated professionals working to unlock the mysteries of the immune system to improve patients' health and well being. Manage complex calendars and travel arrangements for work-related activities, coordinate meetings, working closely with.

Seattle

• Provided project management support to the Director of Systems Engineering and Senior Program Managers on large, complex projects within the Systems Engineering portfolio.
• Managed numerous projects from start to finish including the drafting of charters, dissemination of project updates, and oversight of budget, meeting all significant milestone dates and ensuring costs were within budget.
• Provided management and oversight of the project team’s SharePoint site, tracking and validating process and documentation compliance by the PM team, collaborating with stakeholders to improve and adhere to.

Seattle

• Provided project, logistical and coordination support to the Sr. Director of Technology Development, the Executive Technical Investigator, Executive Technology Advisor to the Founder, a team of Senior Program Managers.
• Authored and executed several hundred project-related contracts supporting the management of billions of dollars in assets. Protected those assets by ensuring appropriate insurance coverages, indemnifications.
• Wrote Executive Summaries on behalf of Project Managers for contracts exceeding $250K, allowing the team to focus on other project-related activities.
• Spearheaded offsite one-day Expert Panel convening by researching venues, negotiating contract terms, arranging travel for out-of-state attendees, point of contact for panel members and taking and disseminating.
• Organized and managed internal and external executive meetings, providing communications, logistics support, calendaring, and material preparation, following appropriate operational protocols.

Greater Seattle Area

• Provided administrative and project management support to the Vice President of Technology, the Director of Technology Development & Programs, the Executive Director (Artificial Intelligence/AI2) and the Program and.
• Assisted the Executive Director of AI2 and his team with the launching and establishment of AI2 as its own enterprise; drafted operating budget ($20M); orchestrated the recruiting and hiring process for building the.
• Managed oversight of day-to-day scheduling activities, providing heavy calendaring support, ensuring timeliness of all actionable requests, including scheduling meetings with internal and external guests and providing.
• Tracked project budgets, drafted purchase orders, processed invoices, prepared various project reports, generated and processed contracts, tracked project status and reported on progress to meet the objectives of the.
• Maintained contract and vendor tracking database and interacted with external organizations on behalf of Program Managers, scheduling appointments, drafting correspondence, and other tasks as assigned.
• Organized Executive meetings with the Founder, working closely with and taking direction from Executive and senior level staff. Prepared confidential correspondence and worked on sensitive special projects as assigned.

Greater Seattle Area

• Performed all administrative functions for the Vice President Products, the General Manager Metro Engineering and their teams at a rapidly growing telecommunications company.
• Prioritized and optimized VP’s and GM’s time by effectively managing their calendar and travel, ensuring high level executive matters were handled in a timely and effective manner.
• Oversaw all onboarding activities for new hires during the initial build-up of the VP HR’s and SVP of Global Sales & Marketing’s teams.
• Compiled option grant data for the monthly Compensation Committee meeting in the absence of the Option Grand Administrator. Set up documentation management system for option grant data, allowing strict deadlines for.