Michele Trofe Email & Phone Number

Philadelphia, Pa, Us

Cambridge, Massachusetts, United States

Cambridge, Massachusetts, United States

• Proficiently manage contract processing utilizing the Nova System, ensuring accurate and timely execution.• Expertly handle Purchase Orders through the Oracle System, maintaining a high level of precision and efficiency.• Proactively contribute to process enhancement by regularly updating and refining contract processing procedures.• Dedicate efforts to training the department on novel processes, enabling seamless adoption and improved team performance.• Actively participate in weekly update meetings with external vendors, fostering collaborative relationships for streamlined contract and Purchase Order processing.• Collaborate with IT to implement essential updates, ensuring optimal system functionality in support of contract processing requirements.• Skillfully navigate the Neuro system to attach necessary NAF items for Legal and Compliance Review, a pivotal step in the contract processing workflow.

Cambridge, Massachusetts, United States

• Support Medical Affairs leadership team with daily administrative tasks to include travel arrangements, travel expenses, calendar management.• Prepare meeting agendas for weekly meetings, take meeting minutes and prepare reports as needed. • Organize off-site work meetings, input into Oracle, work with legal to secure contracts and submit to vendors.

Lancaster, Pennsylvania, United States

• Assists with Self-Studies, Follow-Up Reports, Continuous Improvement Progress Reports, site visits and reporting of planned and unplanned substantive changes.• Monitors calendars of Nursing Department to coordinate scheduling of meeting and events, ensuring proper dissemination of reports and calendar invites. • Compiles quarterly reports to track graduate NCLEX testing; followed PA State regulations to track licensure for staff. • Maintains student and faculty records for Commendations, Performance Improvement Plans, Conferences, Letters, and any additional documentations in accordance with company standards.

Reading, Pennsylvania

• Supported Chair of Pediatrics Division of Reading Hospital, managing calendar and additional duties as needed; Worked closely with all Pediatric Practitioners at Reading Hospital, outside Pediatrician offices and Children's Health Center regarding Interdepartmental projects and issues that needed addressed by Chair of department.• Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes to all members of Pediatrics.• Supported logistics for programs, monthly staff meetings and quality improvement meetings, including room reservations, agenda preparation and calendar maintenance.

• Supported Vice President of Experiemental Medicine United and 20 professionals within the Oncology EMU Group. • Coordinated weekly meetings for VP EMU supporting the scheduling of company events as this was role owned by the Administrative Assistant. • Oversaw and coordinated all scheduling of meetings for EMU Group.• Manage the registration and travel arrangements of all employees for all conferences. • Ongoing reconciliation of all employee expense reports, any P Card purchases, and tracking of employee PTO information in Kronos system. • Scheduling of interviews, provide meal arrangements for group meetings, and lead the arrangement of any off-site team events. • Processing of proposals for up and coming projects, and Ariba tasks to include turning SOW’s (spell this out) into Purchase Orders through CERPS. • This role also performs any task the VP deems necessary.

Frazer, Pa

• Position reported directly to the Senior Director and Group Leader of Medical Communications and Education. • Responsibilities included: scheduling of company events and travel, reconciliation and analysis of employee expenses through Concur, maintain tracking of employee PTO, arrange all necessary conference calls or meetings, and support filing or copy needs of the Team. Senior Administrative Assistant – Legal and Government Affairs, Frazer, PA (2003-2007)• Reported directly to the Vice-President of the Legal and Government Affairs department. • Dealt mostly with corporate mergers and acquisitions. • Position was responsible to and worked directly with the attorneys and paralegals. • Main responsibilities included: creation of legal documents, merging of finalized legal documents into the TRIM database. Provided support for all secretarial needs of the department.

Frazer, Pa

• Supported Vice President of Global Scientific Communications and the global scientific communications team of 20 professional in 2 locations (PA and MI)• Coordinated weekly meetings for VP GSC supporting the scheduling of company events as this was sole owned by the Executive Assistant. • Oversaw and coordinated all scheduling of meetings for the Kansas City and the Frazer GSC group.• Manage the registration and travel arrangements of all employees for all conferences. • Ongoing reconciliation of all employee expense reports, any P Card purchases, and tracking of employee PTO information in Kronos system. • Scheduling of interviews, provide meal arrangements for group meetings, and lead the arrangement of any off-site team events. • Processing of proposals for up and coming projects, and Ariba tasks to include turning SOW’s (spell this out) into Purchase Orders. • This role also performs any task the VP deems necessary.

Malvern, Pa

• Reported directly to the Vice-President of the Legal and Government Affairs department. • Dealt mostly with corporate mergers and acquisitions. • Position was responsible to and worked directly with the attorneys and paralegals. • Main responsibilities included: creation of legal documents, merging of finalized legal documents into the TRIM database. Provided support for all secretarial needs of the department.

Associate'S Degree, Business Administration And Management, General

Associate Of Science - As, Business Administration And Management, General