Michelle Bender, Cap Email & Phone Number

Pasadena, California, United States

Pasadena, California, United States

Supported the Private Wealth Advisor with scheduling appointments, organizing files, answering phones, ordering supplies, and preparing files for client appointments.

San Marino

As a contract employee, supported this biotech firm by creating purchase orders, purchasing supplies, and logging in information on Excel related to purchases. Assist with billing and accounts payable/receivables. Answer phones, greet visitors, and organize supplies.

Greater Los Angeles Area

As a contract employee, assist with the Bechtel’s Los Angeles office start-up group. Provide administrative assistance to the Vice President, Business Development Manager and Project Manager of this global engineering, construction and project management company. Responsible for a wide variety of administrative activities, including answering phones, welcoming visitors, managing calendars, ordering supplies, organizing the office, communicating with outside vendors, registering executives for conferences and seminars, planning special events, creating flyers and brochures, and organizing the SharePoint library.

Pasadena, California

Provided administrative support to the VP of Contracts and Contracts Managers at this worldwide engineering and consulting firm.• As receptionist, greeted visitors, answered phones, took detailed messages, and referred callers to appropriate person in a helpful manner.• Drafted professional correspondence including letters and memos, reports, presentations and meeting materials. Research and include information such as graphs, statistics, charts, etc.• Assist Contract Managers with drafting, formatting and proofreading complex legal documents. Obtain contract signature and scan final contracts into the SharePoint library.• Create and update Excel spreadsheets, PowerPoint presentations, and Word documents using advanced features.• Process purchase orders and check requests, ensuring they are within budget.• Maintain multiple executives’ calendars by planning and scheduling meetings, conferences, and seminars. Prepare meeting agendas, minutes, and other meeting materials. Arrange catering, invite attendees, and set up audio/visual equipment or conferencing, as needed.• Plan travel, transportation and hotel arrangements, create detailed itineraries, and process expense reports in a timely manner. Reconcile credit card statements.• Manage an extensive collaborative library and department calendar in SharePoint.• Provide administrative support for department safety program as well as emergency preparedness and response efforts. Trained in first aid through the Red Cross.• Plan and organize special events for the Contracts team.