Michelle James, Cmp Email & Phone Number

New York, New York, United States

• Senior event planner and relationship manager for prominent financial services trade association representing the securities industry in regulatory advocacy matters. Ensure events properly represent the organizations priorities and desired public image. • Strategically plan and execute standing event calendar, as well as proactively build robust topical events in expedited timeframe, in coordination with internal clients and industry committees. Lead determination of locations, venues… Show more • Senior event planner and relationship manager for prominent financial services trade association representing the securities industry in regulatory advocacy matters. Ensure events properly represent the organizations priorities and desired public image. • Strategically plan and execute standing event calendar, as well as proactively build robust topical events in expedited timeframe, in coordination with internal clients and industry committees. Lead determination of locations, venues, and format. • Manage and forecast operating budgets for 50+ events each year, including attendee pricing. • Develop and manage branding and theme of events with marketing and graphics from inception to execution. • Supervise a team of planners that project manage a wide range of event formats ranging from 20 – 2,000 attendees including complex multi-day conferences with 25 or more concurrent CLE sessions each day, half day topical seminars aligned with networking events, virtual forums, webinars, board dinners, and golf tournaments. • Conference portfolio includes a range of subjects including compliance, legal, tax, asset management, market practice, diversity, and developments in technology. • Negotiate with suppliers and vendors to secure advantageous contract terms for hotels, event spaces, paid speakers, audio visual, mobile apps, recreation, and entertainment.• Execute event logistics including food and beverage selections, room specifications, av production, registration, and housing.• Manage onsite staff and vendors before and during events to ensure execution provides an exceptional attendee experience.• Create key opportunities and space for networking and onsite business meetings.• Instrumental in successfully shifting scheduled in person events to virtual forums including vetting necessary technology and enhancements and other related logistics to maintain quality of the experience. Show less

New York, Ny

Greater New York City Area

• Senior event planner and team leader for international commercial real estate trade association focused on networking and education with broad membership including developers, retailers, institutional investors, and service providers.• Supervised team of planners and collectively planned over 100+ meetings per year with overall budgets exceeding $4M.• Executed all aspects of meeting and trade show management for domestic and European events including program development, site… Show more • Senior event planner and team leader for international commercial real estate trade association focused on networking and education with broad membership including developers, retailers, institutional investors, and service providers.• Supervised team of planners and collectively planned over 100+ meetings per year with overall budgets exceeding $4M.• Executed all aspects of meeting and trade show management for domestic and European events including program development, site selection, contract negotiations, marketing, and on-site management ranging from 20 to 35,000 attendees.• Forecasted and managed operating budgets. Responsible for expense tracking and quarterly reporting to senior management.• Led strategic review of budgets post the financial crisis to reduce expenses by 20% and streamline event calendar.• Arranged conference logistics including food and beverage selections; room specifications; speaker rehearsals and travel arrangements; registration and housing processes and audio-visual needs.• Collaborated with marketing department on collateral material to market conferences and reach target audiences via email, social media, personal mailers, print and digital ads and bartering with other media outlets.• Drafted meeting and event summaries to compare and review year-over year profits of events and performance. Show less

in conjunction with Advantage

• Planned and executed all major aspects of meeting and event management to include site selection, contract negotiations, marketing materials, and on-site management for events ranging from 24 to 1,500 attendees.• Met regularly with senior executives to meet organizational goals and objectives through meetings and events.• Prepared and managed operating budget for each event. Tracked all expenses, and reported monthly accruals to accounting.• Supervised internal staff and held… Show more • Planned and executed all major aspects of meeting and event management to include site selection, contract negotiations, marketing materials, and on-site management for events ranging from 24 to 1,500 attendees.• Met regularly with senior executives to meet organizational goals and objectives through meetings and events.• Prepared and managed operating budget for each event. Tracked all expenses, and reported monthly accruals to accounting.• Supervised internal staff and held weekly meetings.• Negotiated all sponsor, hotel, venue, vendor and supplier contracts. Built and maintained relationships with contacts. Show less