Michelle Javan Email & Phone Number

Stirling, Scotland, United Kingdom

Redmond, Washington, United States

Project Coordinator II: Support for Facebook Reality Labs motion capture research for Oculus. Responsible for ensuring all the research teams had all the tools and vendors necessary to perform their motion capture data collection. Submit PO’s and purchasing necessary supplies and updating contracts. • Provide general administrative support several motion capture data collection teams and the vendors providing the data capture data. • Schedule initial intake meetings with all necessary participants, organize data and create files for use, update notes as needed. • Update contracts, order supplies, specialized equipment and computers as needed. Tracking through the system to delivery.• Update and format slide show protocol for individuals participating data collections.

Greater Seattle Area

Project Administrator: Support for multiple Project Managers on several multi-million dollar projects in the Justice + Civic studio. Responsible for project details, coordination with all team members, specifications and administrative support from pre-design through closeout. Coordinate project information across various platforms as required by each client or consultant. • Provide administrative support several project managers for multiple projects during the complete process of design, bid and build. • Facilitate and coordinate across all team member, including RFI and Submittal distribution and follow up to ensure timely responses. • Format large specification files to meet firm and AIA standards, verifying all files are cross-referenced and electronic files are bookmarked properly. • Generate status updates and various reports as needed to all parties and keeping all relevant information updated in the business system in a timely manner.

Greater Seattle Area

Project Coordinator: Project support for business developers and project managers throughcompletion of each project. Verifying accuracy of orders as well as tracking all aspects of multiple projects from creation of the purchase orders, tracking shipment, receiving and ultimately setting up the installation and completion of the project. Notarize documents as needed.• Directly support two project managers; tracking the timeline for 20 to 30 projects, ensuring key milestones are met. Resolve issues that may impact the project, as they arise. • Roll order in the business system, place all purchase orders, verify acknowledgments, make sure ship dates line up with project timeline, resolve any issues with the order, and track all aspects of the project. • Generate status reports for the customer, project manager and business developer on a weekly basis. Ensure each line of the order arrives on time, report and acquire replacements if damaged or missing from shipment.• Schedule the install with all parties, confirming all insurance requirements are met, the building and loading dock are scheduled and the installer has all the necessary documents for a smooth installation. Following up with any punch items to complete the project.

Greater Seattle Area

Project Coordinator: Integral member of the workplace solutions sales team, supporting multiple account managers, project specialists and project managers with proposals, orders and installation documents. • Confirm all orders in the region are acknowledged, verifying pricing, making changes as necessary, alerting the project specialists if there is an issue. Updating install dates for accurate invoicing. • Creating proposals for the sales team with multiple furniture lines, accurately specifying product details, request bids, research pricing and freight costs to provide accurate quotes and meet deadlines. • Manage ordering process in a timely manner, provide missing information, exporting from 2020 and uploading to Team Design, verifying data to ensure all information, ship-to addresses and vendor comments are accurate. Create and distribute install packets with all the information needed to successfully complete the install.

Greater Seattle Area

Marketing and promotional movies, presentation and branding consistency help for small business visibility. Create a presence with short promotional movies about you, your product or one keeping the message on point and branding consistent in your own group presentations. I will write or edit and proof your marketing material or presentation slide shows to keep branding and message consistent throughout.

Greater Seattle Area

Project Administrator: Contract administration, project coordination, billing for multiple project managers in an HVAC/Building Intelligence/Security company. Booking projects, support for the sales team.• Contract administration for all projects, reviewing documents, signature, scan, follow-up, file, supply requested follow-up documentation, including proof of insurance and various forms.• Project Coordination, booking new projects into the accounting system, issuing change orders and purchase orders. Helped facilitate a new booking process, educating and supporting the staff. • Billing with MS Dynamics GP software, sending out invoices, filling out pay applications per individual contractors requests. Lien waivers, as well as filing per-liens on projects as necessary.

Greater Seattle Area

Managed all the contracts, change orders, P.O.s for all projects and email correspondence. In addition to compiling builders documentation, I prepared O & M in preparation for hand off to the owners when the projects were completed. Front office management, including phones, working with sub-contractors, tracking inventory, ordering supplies and equipment. Worked on special projects as needed in addition to editing and writing staff bios for the company web-site.

Pacific Northwest Chapter

Communications Team adviser: As a past PR liaison, I worked with the committee to help marketing IIDA in our region, raising awareness about IIDA, Interior Design as a profession as well as creating excitement in the industry and Seattle about each individual event. This includes working with the V.P. of Communications to help organize and streamline the process of PR for our events.Co-Chair INawards 13: It was a privilege to be asked back to Co-Chair the 10th year of celebrating design. This event showcases the best projects of interior designers, architects and industrial designers from all four corners of the Northern Pacific Chapter in the most exciting and anticipated event of the year!Product Runway Team Lead: As team lead I was thrilled to work with an amazing group of designers on the IIDA team for Product Runway in 2013. Partnering with Knoll Textiles and Spinnybeck leather we brought the 'Runway' to the next level of garment design in a surprising way!

Greater Seattle Area

Flooring sales and solutions to all commercial clients including; cities, schools, business, health care, senior housing, education and property management in the Seattle area. Developed new business, B2B and government sales experience.

A retail store and national distributor of green building supplies and household products.