Michelle Walley Email & Phone Number

Sunnyvale, Ca

Served as right-hand person to C-level executives overseeing various initiatives. Drafted correspondence, maintained executive calendars, scheduled meetings and coordinated travel. Administered purchase requisitions, contracts, corporate credit cards and expense reports.* Overhauled the corporate travel and expense policy into a concise and simplified document.* Served as Corporate Travel Manager; negotiated corporate hotel rates within expense policy restrictions; learned complex travel database software for expense reporting to provide reports to justify costs.* Provided feedback on existing products and developed a new product idea driving the initiative through legal processes and patent filing.* Gained the trust and confidence of a CEO that had never had a successful relationship with an executive assistant; developed efficient methods of communication and earned recognition from other executives as administrative processes were improved.

San Jose, Ca

Short-term contract to assist the CFO with managing calendaring, investor meetings and conferences. Published press releases, updated corporate website, managed global travel arrangements, prepared Board materials and managed general administrative support for the finance department.* Prioritizing and multi-tasking multiple projects and lines of business; maintained consistent flow of progress.* Acknowledged for strong technical acumen; served as technical expert for staff questions.* Maintained high degree of organization in fast-paced environment requiring ability to quickly respond to problems and requests.

Fremont, Ca

Provided superior-level support to the COO. Developed and maintained organizational charts, special projects, arranged corporate meetings and social events. Prepared presentations, managed multiple executive calendars, processed purchase requisitions, invoices and expense reports. Arranged all components of global travel schedules. Managed heavy correspondence and scheduling of meetings and conferences.* Initiated special project to improve the mergers and acquisitions process. - Interviewed department heads to discover breakdowns and gaps in business during prior acquisitions. - Achieved an improvement in department communications. - Worked closely with the Vice President of Mergers & Acquisitions to develop a plan and checklist.* Developed tracking system for purchase orders and invoices to expedite and streamline the contract agreement process and to keep the COO informed of contract statuses.* Worked closely with Board members, consultants, vendors, bankers, customers and legal.* Championed the implementation of a new method to improve purchase requisition routing; worked with management to integrate a new electronic system that improved the processing speed by 75%.* Reduced corporate travel and meal costs by 25% through working with the COO to implement a required pre-approval process to minimize unnecessary travel expenses.

Orange, Ca

Supported CEO and overall office staff of 25. Managed 7 financial accounts, processed invoices and payments to vendors. Prepared monthly Board statements. Given additional office management responsibilities soon after hire.* Led initiatives to organize all office filing systems and Board packages.* Interfaced with all levels of management, Board members, executives and prominent business contacts.* Recognized as the ‘go-to’ person to resolve complex issues and manage high level projects.* Demonstrated strong interpersonal skills, able to consistently present a positive and professional demeanor to all levels of staff, managers, and executive level customers.