Mina Chen Email & Phone Number

Shanghai City, China

+Responsible for management of payment process and operation of cost management software MRI for all projects around China+Manage the approved budget for all development projects+Keep record of each payment and follow up the payment status+Coordinate with project managers and Finance Team to ensure payment on time+Ensure the integrity of job costing system

Shanghai City, China

To be engaged in Three Main Projects: HCE, HCF & Styron Project, works as a Document Controller & Project Admin. To be a key contact person among all vendors, Owner & Toyo. Main roles are: 1.Contacting all vendors who win the bid, participating in Technical Clarification Meetings to explain the Vendor Print Handling Procedure and details of document submittal; delivering and expediting vendor print, checking documents according to the procedure, then archive them in order. Submit these vendor prints in formal flow to Toyo Japan for technical review & feedback to vendors timely; Assist internal technical documents transferring, signing, filing & delivering; Assist to handle technical questions which rise by vendors, coordinating project process. 2.Financial support to projects. Review all project Reimbursement Application Sheet and Invoices, after signed by managers, make copies and submit to Financial Dept. Make DD-Sheet (Financial Report) by the end of every month, manage vouchers and numbering them, then send the scan file to Financial Dept. of Toyo-Japan. 3.Arranging business trip for engineers, such as confirm meeting schedule with vendors, reserve meeting room, cars and hotel, arrange interpreter, reserve working lunch & etc. Holding & managing project petty cash, charge local mobile for Japanese engineers, purchase train tickets & etc. 4.Cooperating with Procurement Dept. to get involved in delivery and payment related issues. 5.If necessary, directing Dept. Secretary for HR & Admin work, such as checking attendance, staff entry & exit formalities, contract signing & stamping procedure & etc.

Shanghai City, China

1.Admin: Telephone operator, answer questions from bus customers & handling complaints. Office stationery and equipment purchasing & maintenance, send and receive delivery, booking air ticket & hotel & transportation, guest host, etc. Improve and maintain the clean and tidiness of the office, including the tea room service to make sure the office well organized and ensure the working environment healthy, clean and safe. 2.Manager assistant: Arrange meetings; write meeting minutes or public notice etc. Meeting translation to foreign manager. Communicate with Partner Company, order operation-related goods, such as uniform, bus stop signs, map design etc. 3.Cashier: Reconciling operating revenue every day, keep record & send report to UK headquarter. Go to bank regularly, deposit revenue, receive petty cash & going about all kinds of banking business. Issue invoice for the company; declare tax every month at the Tax Bureau. Keep accounting record, petty cash use and control, hand over with accountant every month. Support executives for their expenses application. Collect the original of the expenses vouchers from all the office staff and send it to accountant every month. 4.HR assistant: Publish recruit ad.; Resume screening; Arrange interviews. Check on work attendance, register employee sick leave, demission, absent record every month. Manage employee files and contract. Handle procedures of employee on board and demission, arrange contract signing. Organize the staff activities at regular time, reserve activity place. Issue and manage work cloths, check and recover work cloths when employee leaving. Deal with employee relations and staff complaint. Employee birthday care and gift choose. 5.Operation assistant: Assist Operation Manager in planning and preparing for quarters’ special products, conducting marketing research and collect information and data if needed. Sign in and sign off for CSR. Revenue outturn for every CSR, to make sure they are all correct.

Tourism And Travel Services Management

as a exchange student

Master Of Arts (M.A.), English Language And Literature, General