Mindy Brooks Email & Phone Number

Austin, TX, US

Austin, Texas Metropolitan Area

Austin, Texas, United States

• Bazaarvoice, Inc.Sr. Executive Assistant to CEO & Chief of Staff7/2021-11/2022
• Joined software as a service (SaaS) provider to expand professional skillsets while partnering with global CEO to lead business operations and execute administrative tasks, including development of priority-driven.
• Anticipated needs of CEO and proactively implemented solutions, enabling him to focus on strategic planning and investments. Partnered with Chief of Staff and Value Creation Team to execute OKR-driven C-suite directives.
• Responsible for organizing agendas and budgets, facilitating meetings, and arranging transportation and lodging for CEO; secured accommodations for extensive travel (up to four trips per month) across the U.S., Europe.
• Led team of 10 Executive Assistants (EA), directing recruitment and hiring processes to onboard efficient and collaborative support staff. Provided continuous training and mentorship as well as contributing to.
• Served as liaison between internal and external stakeholders, fostering successful resolution of critical issues and other urgent matters. Maintained confidentiality of non-disclosable data and documentation with high.

Austin, Texas Area

• Recruited to facilitate executive decision making and administer daily calendar for U.S. CEO; supported leadership teams for nine laboratory divisions with ~8K employees located from New York to Hawaii.
• Facilitated scheduling and travel for nationwide executive conferences; prepared invoices, expense reports, and internal communications to support financial planning and audit readiness.
• Directly supervised Sr. Administrative Coordinator and Receptionist. Collaborated with IT Manager to monitor performance of onsite IT Support Specialist.
• Organized strategic planning engagements with Division Leaders, frequently attended by Board of Trustees and Global CEO; managed scheduling and agendas to facilitate productive thought sharing.
• Coordinated meetings to evaluate prospective laboratory acquisitions and joint ventures; responsible for stakeholder management and client communications. Contributed to RFP development as Document Owner.
• Directed company travel program, managing vendor relations to procure rates on airfare, hotels, and rental cars.Select Achievements

Austin, Texas Metropolitan Area

• Promoted from Admissions Counselor (12/2005) to support executive leaders with oversight of operations of medical center, physician relations, supply chain management, and medical services for largest medical network.
• Coordinated travel plans and itineraries for executives, tracking expenses and reimbursements for regular reports to Board of Trustees. Played key role in interview process for new hires and provided ongoing coaching.
• Collaborated with community partners as well as local and state government representatives to organize public events. Select Achievements
• Supported fundraising and strategic planning initiatives to facilitate grand opening of Dell Seton Medical Center and Dell Medical School, the first medical school in Austin, TX.
• Launched internal professional development group, Helping Me Helping You, designed to support Administrative Assistant team and foster collaborative work environment.