Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.Provides historical reference by developing and utilizing filing and retrieval systems.Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.* Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.Contributes to team effort by accomplishing related results as needed.

Handling of day to day administrative issue for smoothly operation of the department. .Keeping record of official service/maintenance agreements.Coordination with vendors for renewal of service agreementsCoordination with vendors for day to day procurement.Processing of vendors monthly invoices for payment.Receiving and finalizing of vendors quotation after approval of Head of department.Preparation of Purchase orders.Keeping record of new purchase equipments in Web base inventory system.Handling of issue of new and old equipments.Handling of day to day distribution of IT equipments at network.Arrangements of PSO cards for employees and for company vehicles.Scrutiny of monthly shell pump invoice and arrange its payments.Travel arrangements and hotel reservation on official visit of HOD and other senior managers.Preparation of travel expense claim and hotel bills payment.Handling of inbound and outbound logistics activities..=Responsible for maintaining office building, furniture, water and power supply etc.Scrutiny of monthly utility bills and arranges its timely payment.Coordination with Generator Company for generator problems and for maintenance service.Arrangements of monthly office stationary.Preparation of annual budget.Preparation of monthly attendance, overtime and holiday allowance of the staff.Coordination with HR department for new recruitment documentation, promotion and other employee’s maters.Arrangement of events as per requirements.Completion of all tasks assign by departmental head.