Responsible for contract management cycle while ensuring vendor and AIA stakeholders completes precontract activities that complies with AIA’s policies and the IT Contract Management Guidelines• Support pre-contract activities by:• maintaining records of pre-contract stakeholders, tasks, plans and status;• coordinating input from stakeholders, as required;• assisting with ensuring vendor and AIA stakeholders completes pre-contract activities and complies with AIA’s policies and the IT Contract Management Guidelines;• researching existing contracts within the contract library that can be leveraged;• identifying proper contract documents and template;• ensuring compliance with AIA’s policies, the sourcing strategy and IT Contract Management Guidelines;• performing basic contract reviews;• performing simple contract drafting, i.e. adding entity names and addresses, signatory names, with a goal of advancing to more complex drafting;• coordinating the contract execution process (signing);• maintaining the commercial and contractual risk register;• maintaining the contract dashboard; and• uploading contract and supporting documents to contract library and vendor performance system.• Support managing the contract:• ensuring the contract library is maintained and there are no expired contracts;• notifying stakeholder in advance of key contract events, such as contract renewal, expiry and termination or pricing changes;• ensuring the contract library is updated when there are contact changes/amendments;• periodically reviewing stakeholder relationship plans with stakeholders;• maintaining the correspondence register;• collecting and analyzing information for annual contract and vendor reviews such as vendor financial health checks;• Coordinating contract change request between internal AIA stakeholders and outsourcing vendors• checking accuracy and completeness of change request forms, including pricing information

Act as a key interface in day-to-day operations with regard to Inbound shipment co-ordination with freight service providers, warehouse 3PL and perform goods receipt in system for order allocation. • Ensure all incoming shipments from suppliers and outgoing shipments from warehouse to customers are coordinated and delivered accurately and timely in accordance to process and customer expectation. • Involve in resolving customer complaints that is related to transportation and warehousing issues. • Involve in process improvement & cost reduction activities/projects in the area of transportation and warehousing • Manage invoice verification process in the area of transportation and warehousing. • Responsible for inventory management including inventory optimization • Ensure strict compliance on processes in all areas of warehouse and transportation operations to meet the agreed KPI / SLA targets. • Ensure inventory accuracy and integrity between internal ERP system and 3PL WMS / between system data and physical stock via weekly reconciliation / cycle count and annual stock-take process and monitor monthly inventory volume • Manage and drive suppliers’ performance on quality, cost and delivery based on agreement • Responsible for negotiation with suppliers on pricing and payment terms • Conduct day-to-day purchasing and sourcing related activities; maintain supply chain database and submission of reports on a timely basis as required. • Responsible for negotiation with suppliers on pricing and payment terms

Operations / Professionals / Business • Support the negotiation process for goods and / or services required by tactical stakeholders ensuring compliance to landscape and purchasing policy • Find the best suppliers available in the market ensuring that the terms of the deal are favourable for the company on criteria such as: Cost: Price, freight, payment terms. • Characteristics: quality, duration, presentation, performance, economy of use • Services (Value Added): Time of delivery, warranty, service and maintenance • Comply with on-time delivery and quality of the information required by the Local and Regional.• Monitor and evaluate the performance of suppliers to ensure that the needs of the organization in terms of goods and services are met. • Ensure visibility (through the Purchasing system) on the price list negotiated with suppliers, contracts and SLAs. • Update the procurement system with price agreements, suppliers, payment terms and delivery times • Track and monitor purchase orders to provide the necessary information to stakeholders • Daily reviews of the demand requested by the end users and update the system upon receipt of requirements. • Contact stakeholder to ensure understanding of the requirement • Working Experience in COUPA (or any ERP platform).

Responsible for data management of leasing contract of the Basf APAC Group of Companies

To monitor all purchasing and organizing cost saving activities.

Fully responsible to manage PR-PO process inclusive RFQ for non contractual items.To maintain proper record of Purchase Request approval turnaround time and follow up with approver.To maintain proper recording and filing of PR-PO related documentations for easy tracking and retrieval.To monitor, update and follow up any outstanding delivery (Open PO) from Suppliers.To coordinate with appointed Department administrative representative on monthly stationery and computer consumables requests for purchase.To gather Procurement PR-PO related KPI data e.g. PO cycle time, delivery performance, cost saving etc.To administrate F&B services for Penthouse and CEO’s Office. .To maintain and monitor stationery stock for Administration Department.To propose and come out with idea for process continuous improvement for the company (if any).To undertake any other related duties as may be directed by the Superior from time to time.

To assist immediate supervisor to provide support in procurement daily activities, receiving Purchase and Stationary Request, Issuing Purchase Orders, Follow up PO approval, Monitor and follow up outstanding delivery status with Suppliers.To monitor and maintaining all related Procurement work scope on Invoice and Bill payment related, Asset Management, Petrol Card, Document Control, Expenses reporting, etc.