Monika Pol Email & Phone Number

Cashiers, North Carolina, United States

As an Executive Assistant, I support the Western North Carolina Division to ensure that the quality standards are met and that projects are completed on schedule and within budget.•Facilitating effective communication between the Executive and various stakeholders, including clients, employees, vendors, and subcontractors, to ensure seamless project coordination and execution.•Implement and manage digital tools and platforms to streamline administrative tasks, improve efficiency, and enhance communication within the company.•Coordinate the onboarding process for new employees: request an email address, access the different company systems (Google Suite and BuilderTrend), mentor assignment, equipment assignment, and welcome to the company introduction email. Support external recruitment efforts by posting, monitoring, and filtering applicants. •Responsible for content creation for social media platforms, ensuring the application of brand guidelines and business marketing objectives.

North America & Latin America

As a Senior Executive Assistant providing support to over 5+ Citi Realty Services' Facility Management teams across North and South America•Coordinated all aspects of executive-level manager appointments, meetings, receptions, and conference calls.•Managed day-to-day executives' calendar(s); prioritized meeting requests and coordinated all related logistics.•Arranged conferences, meetings, and events as required by the Unit and established priorities for the manager or team.•Assisted with the creation/modification of presentations, spreadsheets, and other documents. Produced reports and various correspondence.•Assisted in approximately 25+ ad-hoc reports and special monthly projects, supporting teams for project completion.•Supported business continuity by efficiently communicating and informing critical decisions of the teams and following up on key deliverables.•Provided support to team members with documentation related to overseas travel arrangements.•Prepared, reconciled, and tracked expense reports through the Travel and Entertainment Expense system.•Maintained department distribution lists, assisted in onboarding new hires/transfers, and prepared meeting minutes.

Miami/Fort Lauderdale Area

•Managed calendar, coordinated appointments, and prepared agendas.•Reserved and organized meeting facilities. •Arranged and coordinated travel schedules and reservations and processed expense reports and payments.•Assisted with creating presentations, translations, spreadsheets, and other documents.•Processed vendors' invoices.

Miami/Fort Lauderdale Area

The Maritime Product Specialist position supports regional sales teams in preparing and selling bespoke data solutions to clients. Advises on data fields available within the Maritime product suite and works with Product Management to develop data extracts for clients. Is also responsible for the expansion of the AIS antenna network in the region, working closely with the Network Manager.

Doral, Fl

• Implemented public relations programs, online events, and trade shows (trade show booth booking, company literature, giveaways, and advertising material design, implementation, production, and construction. Trade Show customer invitation and event promotion).• Developed and executed online marketing plans and programs, including Website development and utilization, and established and maintained the company's presence in mailing lists and newsgroups.• Collaborated closely with graphic artists, writers, and web developers on the design and usability of the Website. Maintenance of the Website in English and Spanish.• Planned and oversaw the organization's advertising and promotion activities specifically linked to its Web presence, such as contests, tours, and seminars.• Communicated with outside advertising agencies on ongoing Web-based campaigns.

Miami/Fort Lauderdale Area

• Monitored office operations, maintained a safe and secure working environment, and performed work-related errands as requested, such as going to the post office and bank, keeping the office area clean and tidy, greeting the public and clients, and directing them to the correct staff member.• designed and implemented filing systems; established procedures for record-keeping; ensured data security and confidentiality; updated and maintained databases such as mailing lists, contact lists, and clients. Information; coordinated and maintained staff administrative records such as parking, phones, and company credit cards.• monitored and maintained office supplies inventory, reviewed and approved office supply acquisitions, and ensured equipment was adequately maintained and serviced.• coordinated messenger service, receiving, sorting, and distributing incoming mail. Prepare outgoing mail for distribution, faxing, scanning, and copying of documents.• organized travel arrangements for staff, coordinated and organized appointments and meetings, and assisted with event planning and implementation.

Caracas, Venezuela

•Reinforced the 3M brand under the corporate umbrella and developed higher brand familiarity, which increased brand loyalty.•Developed a marketing educational development program and focused sales and marketing resources to maximize ad/merchandise investment. This resulted in sending a consistent, clear message to customers.•Reduced the cost and effort of creating and maintaining business product information.Monitored the web campaign and strategies through web analytics and proposed new guidelines for the success of the marketing strategies.•Managed internal communications by developing internal communication plans and external communications through media agencies.•Developed, managed, and increased sales of the following 3M business through market research strategies.•Supported business units in searching and selecting advertising/public relations agencies to develop launching or public relations campaigns.•Supported functional areas of 3M Venezuela in the development and execution of events such as strategic planning (Grand Prix 3M), human resources (Christmas Party), Promotions, and Sales (Expo construction 2009).

Caracas, Venezuela

•Enabled the execution of 3M’s business through market research tools with savings of US 95,000.•Focused on Sales and Marketing Resources.•Proposed new guidelines for the success of the marketing strategies.•Managed internal communications through the development of internal communication plans.•Managed external communications through Media Agencies.•Developed, managed, and increased sales of the following 3M business through market research.•Supported, guided, and trained the Sales and Marketing area.•Collaborate with the following 3M areas: Marketing Customer Service, Sales, Logistics.

Caracas, Venezuela

•Identified the market's information needs to aid business decision-making units and proposed an annual research plan with mutual agreement from the Units to monitor the marketing plan. •Proposed selecting suppliers based on their expertise in every type of study and negotiated the price and quality conditions outlined in the Annual Plan and Market Research annual negotiation with Suppliers. •Built Key Performance Indicators for Corporate Marketing Services and designed, developed, and implemented products/services, including design, simulation tests, costs, prices, suppliers, distributors, and technical feasibility. I worked with strategic and operational areas of the company to ensure product quality/service and timeliness of delivery to the respective market.•Ran the processes of analyzing the launch results of products/services and monitoring the life cycle to understand the market's behavior. I made recommendations to enable optimization and retention programs that increase loyalty to the product/service. •Participated in the processes relating to advertising, promotion, marketing, and product development. I also helped develop value-added services according to the communication objectives.