Jessica Horner Email & Phone Number

Plano, Tx

Assist with activities of capital department including gathering invoices for capital expenditures and obtaining necessary approvals coding invoices for A/P processing data entry in fixed asset system recording of monthly depreciation owner capex reporting and assistance with the capex reimbursement process.Collects invoices and approval backup;Codes all invoices with Vendor Numbers GL Codes and Taxes when applicable;Obtains W-9 and invoice breakdown when applicable;Obtains Unconditional and Conditional Lien Waivers when applicable;Turns all invoices over to AP daily for processing; distributes all Capital checks accordingly;Maintains capital expenditures spreadsheets to use for capex reimbursement requests;Handles inquiries from properties or other parties regarding payment of capital invoices;Goals for this year: Learn to assist with capex reserve reimbursement requests as well as data entry of fixed assets into depreciation software and runs monthly property depreciation reports;Learn to reconcile monthly depreciation reports to the general ledger.Performs special projects or other tasks as assigned by supervisor(s).

Dallas, Texas, United States

Transferred to service department under advisement Critical Vendors has a viable system in place. Currently working on Adhoc projects for Director of Service. Adhoc projects below. - All service POs in draft status and no backup attached (obtain backup/cancel/submit) - All service POs in draft status (obtain backup/cancel/submit)

Dallas, Texas, United States

The critical vendor team disbanded due to the high need for other teams. Wrote SOP for Critical vendor process, batch posting, and vendor analysis (data dumps). Maintained critical vendor log, highlighting vendors to identify who was ready to post to resolve critical status Fielded all vendor inquiriesNegotiated hold status with vendors active or pending holdProcessed invoices for critical vendors.Performed data dumps and batch posting for xAP (AI) invoices and critical vendors on recurring basis Posted mass journal entries to allocate job cost accurately in order to post multiple invoices at a time.Performed mass PO deactivation Utilized decision tree to process invoices for critical vendorsContacted partners and resources for PO corrections to allow accurate postingPerformed high-level mass deactivation of invoices from our AI system upon posting through Finance & Operations system. Answered questions to peers and new supervisors to assist in their training Performed data dumps for analysis using VLOOKUP comparing the following to vendor statements: - Posted invoices - Paid invoices - Purchase Orders (for status, etc) - Pending invoices - Past wire payments - Items received by AI systemPosted invoicesSearched AP inbox, AI system for copies of invoices. Requested copies where applicable. The intention with batch posting was to quarterback statements to the broader team upon batch posting completion.

Dallas, Texas, United States

Critical Vendor (CV): Vendor who has past due invoices and has placed, or will place, a credit or purchase hold on our account disrupting operations. Created a critical vendor spreadsheet to organize vendors who are threatening credit holds. - When a vendor became critical, I would contact the vendor to negotiate lifting the hold or extending the timeframe we had to get our account up to date. I would do a data dump of all invoices to identify which ones were ready to pay, not due yet, and need to be researched/posted. The open invoices were added to the CV spreadsheet and a line added to the log labeled Unassigned. Once a team member was able to take a new vendor, they would change the word Unassigned to their name and go to the tab for that vendor and work it. Once completed, they would assign it back to me to alert the payment supervisor to pay all past due invoices. - Escalations/road blocks would go through me to escalate to a supervisor. Daily check-in meetings with team (~30 minutes) to discuss road blocks and issues. Trained over a dozen (12) other temp resources on how to post invoices, research discrepancies, request corrections to purchase orders, and use VLOOKUP. Oversaw a team of five (5) other temp resources who focused on researching and processing invoices from the critical vendor log. Unlike permanent employees, the CV team was not allowed to use any workarounds to resolve invoices, causing a delay in processing issue items.Posted invoicesSearched AP inbox, AI system for copies of invoices. Requested copies where applicable. Streamlined processes in how we approach, organize, and resolve critical vendors.

Plano, T

Upload and entry of invoices in a high volume work environment.Research credit and past due balances as needed.Communicate professionally with vendors and internal staff regarding billing and payment inquiries.Print and prepare vendor disbursements.Set up EFT payment with utility vendors.Perform accounts payable reconciliations to ensure accuracy and resolve outstanding items.Train coworkers on proprietary software, systems, and protocol.Draft SOPs for personal and departmental use.Process department email and serve as a backup for escalations of the department head.Answer Accounts Payable service line and serve as backup for telephone escalations.

Richardson, Texas, United States

Balance bank (AR only) and credit card accounts by verifying, allocating, posting, and pre-reconciling transactions; resolves discrepancies where applicable Created spreadsheets and records used for keeping track of agent downline debt Created digital organizational system used to keep track of commissions statements and credit card receiptsStreamlined EFT and Credit Card procedures by utilizing spreadsheets and integrated functions, such as V-Lookup. Experience with preparation of reports, analysis and commentary on financial reporting mattersPosts journal entries for intercompany eliminations and credit card clearing on a monthly basisWorks in conjunction with supervisor and controller regarding discrepancies to resolveAssists Controller with ad hoc projects. Tasks include researching reporting discrepancies and auditing tax documents. Prepares and processes various fiscal year-end accounting and closing tasks in preparation for the annual financial statement and audit. Prepares and presents formal training on familiar tasks Prepares SOPs for financial tasks for training purposesCollects and files vendor 1009 forms

Dallas/Fort Worth Area

Created and maintained accounting systems based on clients' needs, using various softwareAccounts Payable: Received, processed, verified, and reconciled invoicesData entry, bookkeeping, and reportingCreated filing system for vendor invoices, digital and physical for all customersPaid vendors via business bank accountsAccounts Receivable:Posted payments for customer payments by recording cash, checks and credit card transactionsPosted debit, credit, and refund adjustmentsResolved collection accounts by building payment plans, credit lines and coordinating with collections agencies Produced Reports Produced client contracts and organized price sheets so the customer can figure out their profit marginCreated and maintained billing systems Generated invoices and account statementsInvestigated and resolved irregularities and inquiriesCorporate Accounting:Analyzed data to support business decision-makingManaged financial reporting, budgeting and forecastingOversaw accounting procedures to ensure compliance with regulationsGathered financial data and ledgersConsolidated and analyze financial statements and resultsPrepared budgets and monitor expendituresHandled monthly, quarterly and annual closingsManaged periodical reportingOversaw external and internal auditsAnalyzed finances to determine risks and create forecastsAdvised on how to craft effective business plans and resolve cost-related issuesPublic Relations & Branding:Oversaw interns on or personally managed Social Media campaignsOversaw design for logos, websites, business cards, etcBrainstormed and organized PR campaigns and marketing events Wrote press releasesCoordinated with volunteers to execute specialized events Oversaw youtube video creationAssisted / Wrote scripts for video marketing Oversaw social media ad campaignsFigured out various industries and products on the fly to come up with creative and catchy events that would attract consumers, retail vendors, and press

Richardson, Tx

Downloaded and processed new orders for shipmentCreated and sent invoices to clients Researched unpaid and issue invoices for edi customers (Menards, Home Depot, Lowes)Answered product and billing questions Contacted customers when items were out of stock Manually entered invoices for error EDI ordersReceived return paperwork from warehouse to process return to stock Drafted SOP/OPPs for all billing related tasksAudited and organized office filesProcessed credit card payments, kept record of cash and credit card orders. Updated customer price sheets and procured tax documents for Corporate audit Researched, processed, and posted Credits, Debits, Returns, and Invoices.Worked with Inventory Manager to contact and process orders with out of stock items.Drafted proposed marketing plan for current brand and products.

Carrollton, Tx

Researched Accounts Receivable and Prepaid DiscrepanciesEducated Accountants and Financial Managers on the Conveyance ProcessesManually adjusted accounts to reconcile conveyance discrepanciesAudited accounts for Financial Managers to notify of any discrepanciesProcessed Mass Adjustments to correct account discrepancies when a charge was misapplied to multiple people in a single communityReviewed DCCRs (Declarations, Covenants, Conditions, and Restrictions) to document assessment, conveyance and special rules for future reference.Set up system rules for Assessments, Special Assessments, and ConveyancesEducated Community Managers of what documents we require to set up rulesProcessed and distributed Builder/Developer statements to entities that had balances over $100.Educated Managers of how Builder statements are generated.Contacted and gathered builder information to include on the Master Spreadsheet Trained on how to research and approve/deny AP workflows and other duties of Staff Accountants Trained staff accountants how to maximize efficiency when using proprietary software Assisted in creating spreadsheets that use Pivot Tables, V and H-LookupAssisted in creating spreadsheets that interconnect across the cloud and company networks

Carrollton, Texas

Processed Conveyances of HOA accounts from seller to buyer Fulfilled Statement of Accounts, Resales, and Questionnaires for Lender and Title Agents using various industry, state, and federal websites Performed in-depth research into account discrepanciesProcessed Corporate deposits for CiraConnect for over 800 HOA Clients Processed Community deposits for HOA clients of RealManage Responded to emails from Closing Agents, Sellers, and buyers who had account questions related to the sale of a propertyProcessed refund requests for overpaymentsProcessed Daily Bank Reconciliation, transferring funds between accounts Oversaw Closing Agent location ID creationCharged and notified owners of accounts when chargebacks were received from the bank. Adjusted accounts accordingly when discrepancies aroseExplained and procured collections and payment plan paperwork for homeowners who were delinquent in their monthly HOA payments

Carrollton, Tx

Took phone calls on Violations, Account Balances, Conveyance Process, HOA Rules/Regulations, Amenities (Pool Keys, etc), and moreTook phone calls from vendors on behalf of APResearched the payment status for vendor inquiriesSent cases to AP if a check needed to be reissued and voidedProcessed Checks printed by AP for distributedPulled reports of uncashed checks sent by AP and contacted vendors for status of paymentPulled reports of billing discrepancies for AP and contacted vendors for more information Removed checks printed by AP that needed signature prior to mailing and any that were misprinted Responded to emails from homeowners and closing agents on various topicsLogged Return Mail for future referencing Interpreted Closing Documents to buyers, seller, and closing agents. Explained accounts in detail to owners so they understood their charges and credits Took violation reports over the phone to send to the inspectorExplained violation information to homeowners so they understood how to best correctDe-escalated situations of upset callersAnswered chat correspondence from owners and agentsInitiated qualifying refundsFollowed escalation procedure when neededTrained on custom CiraConnect platform High marks on customer service and diplomacyPerformed side-by-side training of new agents, where they would sit with me and listen into my calls to gain knowledge of best practices and protocols. Performed side-by-side training of new agents, where I would sit with them and listen in to their calls to help them learn how to best handle themselves

Mckinney, Texas

Managed schedule for up to 22 cleaning teams at a timeResearched market price to stay competitiveCoordinated sales and market pricingPerformed quality control and customer serviceUpsold services to clients when applicableTook payments for services renderedProcessed refunds when applicableContacted clients and cleaners to remind of appointments

Dallas, Texas

I specialized in Branding, Marketing and PR. For Clients:Verbalized client vision for processing departments to create the visuals for new SmartStoresWrote content for client press release services Helped design merchandise Taught clients how our software service workedTaught clients and marketing experts how to use the Cinsay SmartStore to market their own itemsGathered and edited images for smart store creationWorked with clients to build vision and marketing strategy Consulted on social media management Taught clients how to expand their businesses online For Employer: Wrote market research proposals for new client expansionWrote website marketing proposal for corporate expansionWrote brand and services expansion proposal Elaborated how to increase corporate accounts receivable via these proposed servicesShowed how the accounts receivable would outweigh the payables relevant to payroll and vendors needed to offer the servicesWrote press releases for marketing client smart stores from company perspective Upsold products to active clients

Dallas, Tx

At Cinsay, I worked for 3 weeks in sales and was promoted to Account Manager. Explained to perspective clients how our software service workedResearched perspective clients online Cold called prospective clients and pitched the Cinsay Smart StoreFilled out new client paperwork when clients signed up for the Smart Store Discussed vision on how Smart Store can benefit the perspective client

Bachelor Of Business Administration - Bba, Business Administration, Management And Operations

Completed: Mathematics for Business & Social Science Dec 2020

Undergraduate Certificate With Honors, Business Administration, Management And Operations, Deans List

Completed Courses: Intro to Business - A Organizational Behavior - A Business Ethics - B Principles of Management - A Principles.

Entrepreneurship, Logistics & Accounting

Activities and Societies: Student Government, Pre Law Society Studied Marketing, Business and Accounting. Was a member of Student.

Education record

Duel-Enrollment

Summer I 2003: Intro to Sociology - B Summer II 2003: Composition 101 - B Intermediate Algebra - A Fall 2003 Composition 102 - C Western.

High School/Secondary Diplomas And Certificates

Activities and Societies: Chorus, National Beta Club, National Honor Society, Rodeo Club, 4H, Journalism Graduated with honors. Was.

Accounting And Business/Management