Muhammad Faheem Email & Phone Number

Neelum-Ajk,Chitral-Kpk- Thatta-Sindh

Duties : Internal control & compliance: - Ensure Organizational Financial Internal Controls, Business process and compliance with Country laws  - Ensure Organizational administrative procedures, Policies, are respected at base level - Follow up and propose recommendation for improvement of Finance & administrative process between the field base and the capital base - Cash Management - Prepare monthly cash requests  - Manage the petty cash box and count cash on a daily basis - Fill the excel cashbook for each movement (including GAP code and budget code allocation) - Check invoices given by other departments and make sure are correctly translated and validated, - Follow up payment made to local suppliers through cross cheque  Managing the Expenditures: Ensure Coding of all expenditures with respect to standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting. Match invoices/receipts with payment vouchers, PO, GRN and other required documents. Provide the Accounting Data to Internal or External Auditors with approval of Line Manager. Deposit withholding taxes within timelines specified under the Pakistan law Handle bank dealings, correspondence and prepare monthly bank reconciliations Ensure scanning & archiving all financial vouchers on Monthly basis and transfer in record room on time.  Maintain, secure, and care for records in accordance with Organization Policy and procedures Determine which records will be created, gathered, and maintained, and produce records for audit -Budgeting & Reporting:  Review of Budgets and ensure its accuracy, cost justifications and appropriate donor  Ensure adequate charging of expenditures and its periodic review. Perform Variance Analysis and ensure it is within acceptable  Managing Funds Transfer Request on monthly basis

Multan

To ensure proper implementation of all administrative and Logistic Policies and Procedures. -To ensure local procurement based on POs, Authority Grid, approved by the competent authorize/budget holders.  To maintain warehouse stock records,  To check and ensure in time supply of Construction Material during implementation of emergency projects.  -To call Procurement Committee Meeting for procurements of supplies and services.  To manage staff leave records for maintaining filing system for administrative documents.  -To ensure Monthly & Quarterly Admin, Procurement, Logistic Report. -To ensure time to time Fixed Assets Verification. Maintenance of inventory, assets movements etc.  -To Create Liaisons with General Order Suppler and companies  -To ensure Transportation for Seminar, official Meeting with line departments etc. -To ensure all travel requests Arrangements for accommodation, traveling for national and international staff.  -Coordination Meeting and reservation for foreigner.  -To prepare Lease Agreements, Vehicle Agreements, POL Agreements.

Qilla Abdullah-Chaman

Duties:  To ensure proper implementation and compliance of financial, administrative & HR Policies  Assist the District General Manager & Education Manger for smooth management and supervision of operations of all district level departments of the organization.  Preparation of budgets for new projects and programs. Ensure accurate and timely submission of all kind of financial reports. Supervision of budgets utilization and sharing deviations with relevant program managers. Liaising with auditors and organizational executives and answering queries on financial matters. Development of FICS reporting formats and orientation to relevant staff. Trained to assistant finance and admin officers Review of financial reports submitted by program specific finance personnel, providing feedback and finalization for further submission. Ensure Fields visits on periodic basis as and when required. Ensuring compliance to organizational and donors financial and administrative guidelines.

Ziarat-Baluchistan

 Data Entry of field based assessment of Earthquake affected people. Ensure disbursement of cash to skilled & Unskilled labor Ensure cash for work activities for shelter construction  To Implement all financial and Administrative Activities in Earthquake Emergency Ziarat  To ensure Proper Financial & Administrative & HR Policies  Assist the Project Coordinator related to Budgeting and its allocation  To Prepare Forecast Budget on Monthly Basis.  Maintain Log book of Vehicles, Generator Log book  Repairs Electrical and Gas appliances/ timely payments Maintain Filed office Attendance Records To maintain Vehicle Management Sheet on Daily & Monthly Basis and to ensure fueling of Vehicle on Daily Basis. Maintain an Operational Cash Account with accurate records & timely send all relevant reports to Area Finance officer (Administrative &Financial  To maintain Fund Reconciliation Statement, Petty Cash Closing on Daily basis  To Provide assistance to Field Engineer regarding Budgeting

Musakhel-Baluchistan

To Implement all financial and administrative Procedure and Internal control  To ensure all financial transaction and record in accordance with financial standards  To Prepare Cash flow statement and ensure availability of sufficient funds,  Input accounting data into the accounting system (FICS) with speed and accuracy.  Matching invoice to statement and purchase orders to invoices. To maintain Petty cash vouchers on daily basis and reimbursement of Project expenses,  Monitor actual expenditure verses Budgeted amount, Prepared Monthly fund Statement .Prepared Current A/C Reconciliation. To prepare Bank Reconciliation Statement on Monthly Basis  Administrative: To ensure proper maintenance of log books of Vehicles, Multimedia, Photocopier,  To Check Monthly Fuel Consumption report To ensure Timely Utility Bills Payment  Human Resource Management: To provide basic counseling to staff that has performance related obstacles To support on the development and implementation of policies  To provide support on recruitment and selection, disciplinary, grievance issues To manage, maintain and secure HR files for Provincial Office & Country office Maintain leave record of all the employees in HDSU Maintain Personnel file of each employee at HDSU  To Implement HR Policies and procedures at HDSU

M.Com, Business/Commerce, General, A

Activities and Societies: Financial Accounting, Cost Accounting, Principle of Management, International Business, Statistics, Marketing, I.

Bachelor In Commerce (B.Com), Accounting And Business/Management, B

Activities and Societies: Accounting, Business Communication, Cost Accounting, Advance Accounting, Industrial Law, Business Math &.