Matthew Welch Email & Phone Number

New York City Metropolitan Area

Directly supported remote Chief Scientist (SVP) during large program expansion and management of multiple int’l collaborationsFully managed organization’s second most active calendar; liaised with senior staff to maintain Chief Scientist’s priorities, deadlines, and active tasks Arranged low-carbon, multi-destination travel logistics (int’l, domestic) for.

San Francisco, CA

Supported President & CEO throughout organizational succession planning, including research of org’s 30+ year history Coordinated quarterly in-person steering committee meetings of experts, industry stakeholders, and NGOs Supported schedule and point-to-point travel logistics for multi-day int’l educational tours for elected officials Coordinated annual.

San Francisco Bay Area

Supported the Executive Vice President and 2 brokers (direct reports) Coordinated between all parties through preparation of all legal documents; improved team’s processing time to become region’s 2nd highest producing Worked across internal departments to develop print and digital marketing materials for commercial real estate developersUpdated all.

Sacramento, California Area

• Provided comprehensive support to the President and three superintendents of a property management firm
• Prepared proposals, legal documents, and all electronic and hardcopy correspondence
• Coordinated President’s personal calendar, domestic and international travel, errands, and shopping needs
• Supported in-the-field construction superintendents, including scheduling of on-site meetings
• Prepared meeting minutes and agendas for multiple weekly meetings
• Oversaw collection, tracking, and allocation of all time cards for a 40+ construction crew

Beaverton, OR

• Provided administrative coverage to the Litigation Department, including three attorneys and three paralegals
• Prepared meeting minutes and agendas for internal and external use
• Coordinated extensive international and domestic travel
• Calendar management for three attorneys, often across multiple time zones
• Oversaw expense reports and reconciled project budgets
• Prioritized documents for review and signature

Portland, Oregon Area

• Provided extensive administrative coordination for the Associate Dean of Students and three direct reports
• Preparation of meeting minutes, agendas, correspondence, extensive reports, and disciplinary action logs
• Calendar management for the Associate Dean of Students and three department heads
• Submitted expense reports and budget reconciliation
• Coordinated domestic travel for conferences, regional meetings, and local public appearances
• Served as liaison for faculty and community members on behalf of the Associate Dean of Students

Santa Clara, CA

• Provided extensive support for the Global Services Department during its expansion in to India
• Supported the Head of Global Services, Head of Global Banking, and four directly reporting Managers
• Provided extensive coordination between multiple departments and international offices
• Calendar management for two global heads, located in different time zones
• Prepared expense reports and budget reconciliation reports
• Coordinated department and client meetings, including meeting minutes, agendas, and catering

San Jose, CA

• Served as the only administrative assistant for a fast paced civil and structural engineering firm
• Prepared correspondence, reports, proposals, and statements of qualifications
• Maintained an active log of all on-going project activity between firm and 6+ sub-consultants
• Coordinated with outside contractors for printing, shipping, office supplies, and facility maintenance
• Created and maintained an electronic filing database
• Performed a wide range of personal tasks for the company President, including travel and personal errands

Bachelor'S Degree, Dramatic Arts, English

BA in Dramatic Arts, Minor in English

Education record