Matthew Welch Email & Phone Number

New York City Metropolitan Area

Directly supported remote Chief Scientist (SVP) during large program expansion and management of multiple int’l collaborationsFully managed organization’s second most active calendar; liaised with senior staff to maintain Chief Scientist’s priorities, deadlines, and active tasks Arranged low-carbon, multi-destination travel logistics (int’l, domestic) for large-scale conferences, presentation, and meetings Created team quarterly newsletter and employee recognition programsEstablished new digital norms during team’s transition to work-from-home

San Francisco, Ca

Supported President & CEO throughout organizational succession planning, including research of org’s 30+ year history Coordinated quarterly in-person steering committee meetings of experts, industry stakeholders, and NGOs Supported schedule and point-to-point travel logistics for multi-day int’l educational tours for elected officials Coordinated annual Board of Directors meeting and EOY dinnerManaged office inventory, facility needs, and IT consultant needs Trained and oversaw annual fellowship employee

San Francisco Bay Area

Supported the Executive Vice President and 2 brokers (direct reports) Coordinated between all parties through preparation of all legal documents; improved team’s processing time to become region’s 2nd highest producing Worked across internal departments to develop print and digital marketing materials for commercial real estate developersUpdated all digital and online advertising platformsPrepared regional site tours for local and national retailers and developers Executed annual client appreciation receptions Increased efficiency by re-organizing electronic files

Sacramento, California Area

Provided comprehensive support to the President and three superintendents of a property management firm • Prepared proposals, legal documents, and all electronic and hardcopy correspondence • Coordinated President’s personal calendar, domestic and international travel, errands, and shopping needs • Supported in-the-field construction superintendents, including scheduling of on-site meetings • Prepared meeting minutes and agendas for multiple weekly meetings • Oversaw collection, tracking, and allocation of all time cards for a 40+ construction crew • Served as IT liaison, including troubleshooting and purchasing of new equipment• Created and maintained an extensive electronic database for all property files • Screening and prioritization of in-coming calls • Performed in-house reception duties for all tenants, prospective tenants, and vendors

Beaverton, Or

Provided administrative coverage to the Litigation Department, including three attorneys and three paralegals• Prepared meeting minutes and agendas for internal and external use • Coordinated extensive international and domestic travel • Calendar management for three attorneys, often across multiple time zones • Oversaw expense reports and reconciled project budgets• Prioritized documents for review and signature • Project management for the conversion and archiving of 3+ years of company materials and evidence • Documented and prepared correspondence with the Outside Submitters and Inventors Program

Portland, Oregon Area

Provided extensive administrative coordination for the Associate Dean of Students and three direct reports • Preparation of meeting minutes, agendas, correspondence, extensive reports, and disciplinary action logs • Calendar management for the Associate Dean of Students and three department heads • Submitted expense reports and budget reconciliation • Coordinated domestic travel for conferences, regional meetings, and local public appearances • Served as liaison for faculty and community members on behalf of the Associate Dean of Students• Provided direct service and care to all current students, prospective students, parents, and community • Maintained an extensive database of all existing students• Coordinated mass mailings to all current and prospective students • Trained and supervised a staff of three student aides

Santa Clara, Ca

Provided extensive support for the Global Services Department during its expansion in to India • Supported the Head of Global Services, Head of Global Banking, and four directly reporting Managers • Provided extensive coordination between multiple departments and international offices • Calendar management for two global heads, located in different time zones • Prepared expense reports and budget reconciliation reports • Coordinated department and client meetings, including meeting minutes, agendas, and catering • Served as point person for existing clients and outside agencies • Coordinated interviews and travel for prospective employees from across the United States • Arranged large meetings across multiple time zones, including IT needs, location set-up, and catering• Prepared on-boarding for new employees

San Jose, Ca

Served as the only administrative assistant for a fast paced civil and structural engineering firm • Prepared correspondence, reports, proposals, and statements of qualifications • Maintained an active log of all on-going project activity between firm and 6+ sub-consultants • Coordinated with outside contractors for printing, shipping, office supplies, and facility maintenance • Created and maintained an electronic filing database • Performed a wide range of personal tasks for the company President, including travel and personal errands• Assisted and documented the QA/QC process and progress • Served as primary contact for all clients and sub-consultants, including government agencies • Coordinated luncheons, off-site meetings, and company celebratory events

Bachelor'S Degree, Dramatic Arts, English

BA in Dramatic Arts, Minor in English

Education record