Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loansResearch information to provide accurate and timely solutions to vendors and internal staff Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are usedInspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standardsReview automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentationDevelop and maintain a filing system for financial information, records and documents to ensure easily available informationMonitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports

Manage incoming vendor invoices via mail and email on a daily basis to ensure timely paymentAccurately enter invoices received into the company’s accounting system· Verify GL coding on invoices received from various field offices· Print computerized checks and process emergency checks as needed· Meet monthly closing deadlines and ensure all invoices are entered by the closing deadline· Research and respond to staff and vendor questions regarding payments· Work in collaboration with Accounts Receivable, Detention, Payroll, Driver Settlements and Accounting and Financial Reporting Departments· Analyze and reconcile vendor statements and handle correspondence with vendors in a professional manner· Prepare allocation spreadsheets for certain vendor invoices to insure accurate accounting practices· Other duties and special projects as assigned

Details to follow!

•Responsible for the accurate and timely administration of accounts payable process—including •processing of vendor invoices, payment requests, ensuring proper coding and securing approval prior to payment.•Assisted in the monthly close process including accurately posting monthly accruals, entering •journal entries and performing reconciliations/analysis of balance sheet accounts•Generated and distribute monthly profit and loss (P&L) statements and other financial analysis and reports•Partnered with other finance members on the execution of special projects including driving •continuous process improvement and ensuring that polices and procedures are followed

•Directed the accounts payable function including the coding, processing and reconciliation of •invoices as well as check runs and ACH transmittals; establish strong guidelines to ensure •accuracy, account integrity and timely vendor payments •Evaluated and streamlined business processes to create efficiencies, improve productivity and ensure policy compliance•Interacted with management, colleagues and key stakeholders to ensure lines of communication remained open, objectives were clearly communicated and deadlines were met •Managed a high volume of customer service requests from outside vendors, corporate HQ and the 52 communitiesAssisted with the hiring, on boarding and training of new finance employees to they are able to ramp effectively in their role

•Responded and resolved vendor inquiries regarding outstanding balances, vendor setups and other invoice issues•Ensured that payable transactions aligned with company financial policies and procedures•Collaborated on special projects such as system updates, process reengineering and enhanced financial controls•Managed the auditing and analysis of expense reports for 5,500 worldwide employees