Nancy Aketch Email and Phone Number

• Manage both car hire and transport & logistics departments• Answering/handling company telephone calls/e-mails, meet with visitors • Maintain appointment and meeting schedules, prepare minutes and send to all staff• Manage fleet and plan the logistics of each event and car hire, registering all bookings in the calendar• Prepare contracts/lease agreements for both car hire and events• Maintain office supplies inventory and manage petty cash, ensure office supplies are… Show more • Manage both car hire and transport & logistics departments• Answering/handling company telephone calls/e-mails, meet with visitors • Maintain appointment and meeting schedules, prepare minutes and send to all staff• Manage fleet and plan the logistics of each event and car hire, registering all bookings in the calendar• Prepare contracts/lease agreements for both car hire and events• Maintain office supplies inventory and manage petty cash, ensure office supplies are adequate• Ensure the C.E.O’s office is clean and neat with all provisions, ensure staff cleanliness and neatness• Prepare quotations and raise invoices, receive invoices from clients and ensure payments are done • Oversee cleanliness, servicing and fueling of vehicles and generators as well as up-to-date insurance • Develop and maintain proper filing system, update contact information• Compile and submit weekly income & expenditure report, petty cash report, fuel report, etc.• Manage staff leave and duty rooster, supply of office utilities and stationery• Maintain inventory of all equipment by managing monthly stock takes, ensure all repairs are handled Show less

• Managing a camp of about 120 to 150 residents, both international and local• Monitoring food and water supply in the camp to avoid any shortages• Performs local recruitment and prepares contracts and forward to HR• Prepares monthly payroll and send to accounts for payment. • Manage Petty cash• Handle travel and accommodation reservations• Closely monitors expenditure and income of the camp/hotel as per the budget by implementing cost cutting measures• Compiling and… Show more • Managing a camp of about 120 to 150 residents, both international and local• Monitoring food and water supply in the camp to avoid any shortages• Performs local recruitment and prepares contracts and forward to HR• Prepares monthly payroll and send to accounts for payment. • Manage Petty cash• Handle travel and accommodation reservations• Closely monitors expenditure and income of the camp/hotel as per the budget by implementing cost cutting measures• Compiling and sending daily/weekly/monthly reports to Nairobi Show less

• Coordinates Camp operations and supervises Camp Managers• Receives weekly orders from the Camp managers and ensures a speedy procurement • Monitors the camp supplies to ensure no shortage of supplies is experienced at any given time• Ensures Tullow Oil safety rules and policies are followed in the camps• Conducts and submits daily and weekly camp reports to the Camps Operations Manager, General Manager and Accounts e.g. Occupancy reports, Accommodation and Meal count… Show more • Coordinates Camp operations and supervises Camp Managers• Receives weekly orders from the Camp managers and ensures a speedy procurement • Monitors the camp supplies to ensure no shortage of supplies is experienced at any given time• Ensures Tullow Oil safety rules and policies are followed in the camps• Conducts and submits daily and weekly camp reports to the Camps Operations Manager, General Manager and Accounts e.g. Occupancy reports, Accommodation and Meal count reports• Ensures good relationship with the clients and community is maintained• Receives petty cash and expenditure budget requests from the Camp Managers and forward to the accounts department for processing with constant follow ups• Closely monitors expenditure and income of the camps as per the budget Show less

• Manages the Tullow Oil Plc. camps of between 300 – 400 (both nationals and expatriates)• Works closely with F&B Manager in planning menus• Ensures Tullow Oil rules and policies are followed in all the camps• Performs orientation and briefing to new clients/guests • Ensures good relationship with clients and services to the guests hence a world-class experience• Coordinates with Tullow Oil office on Emergency Response e.g. Security/Fire drills• Monitoring food and water… Show more • Manages the Tullow Oil Plc. camps of between 300 – 400 (both nationals and expatriates)• Works closely with F&B Manager in planning menus• Ensures Tullow Oil rules and policies are followed in all the camps• Performs orientation and briefing to new clients/guests • Ensures good relationship with clients and services to the guests hence a world-class experience• Coordinates with Tullow Oil office on Emergency Response e.g. Security/Fire drills• Monitoring food and water supply in the camp and sending weekly requisition/ orders to Nairobi in advance to avoid any shortages, and also monitoring the delivery and performs monthly stock takes. Also ensure replacement of any broken furniture and equipment• Closely monitors expenditure and income of the camp/hotel as per the budget by implementing cost cutting measures• Performs staff recruitment and interviews• Managing Petty cash and local staff salary/wages• Compiling and sending daily/weekly/monthly reports to Nairobi Show less

• Receiving orders from the camps and raising LPOs, then forward to Procurement Manager • Sending the signed LPO to the supplier for goods delivery and receiving goods• Forwarding the invoices to accounts for payment• Supervising packaging and loading in the trucks before dispatch• Compile delivery notes/packing list for the items dispatched to the respective camps• Making follow-ups with the camp managers/store men to ensure the same is well received

• Planning and scheduling appointments and meetings, and taking minutes• Constant follow-up of the imports from China with relevant shipping lines (Safmarine), clients and suppliers and updating the shipping schedule• Managing the petty cash • Preparing invoices and sending them to appropriate clients• Making travel arrangements, visa arrangement and accommodation• Arranging for visa and other staff entry or departure formalities

• Electronic and manual ticketing• Managing petty cash• Preparing cash sales and banking • Check-in of passengers and boarding• Submitting reports to head office (Nairobi)• Liaising with the travel agents on the bookings

• Designing prospectus and fliers for marketing as well as preparing flight schedules• Preparing all the advertisements in the media e.g. on radio and making a follow-up• Preparing staff payrolls and managing Petty cash• Ensuring all staff attain work permits and airport passes• Ticketing and check-in of passengers• Liaising with the travel agents on the bookings• Preparing invoices and following up on payments• Dealing with charters to various parts of Southern… Show more • Designing prospectus and fliers for marketing as well as preparing flight schedules• Preparing all the advertisements in the media e.g. on radio and making a follow-up• Preparing staff payrolls and managing Petty cash• Ensuring all staff attain work permits and airport passes• Ticketing and check-in of passengers• Liaising with the travel agents on the bookings• Preparing invoices and following up on payments• Dealing with charters to various parts of Southern Sudan• Submitting reports to head office (Nairobi) Show less