Nancy Arce Email & Phone Number

Alexandria, Virginia, United States

• Coordinates meetings and assignments with administrative staff.• Manages cluster program director role assignments.• Researches and interprets NSF and federal regulations and policies.• Develops and maintains querying tools for monitoring meeting obligations and award and decline trends (e,g. demographics, institutions, funding amounts,etc.).• Tracks active awards within the cluster.• Serves as a back-up for various roles.• Conducts staff needs assessments.• Creates and manages communication tools.• Monitors contracts and interagency agreements.• Serves as the division’s Contracting Officer Representative.• Updates and/or creates standard operating procedures and provide trainings.• Ensures that solicitations and dear colleague letters are properly drafted and submitted for clearance approval through internal workflow systems.• Serves as a back-up for the Operations Manager, other Integrative Activities Specialists, Program Analysts, and Program Assistants within the Division.• Creates and manages communication tools such as email aliases, Microsoft teams channels, and SharePoint.• Member of Working Groups such as the Robotic Process Automation Community of Practice (RPA-CoP) and the R.gov Account Mgmt Reviewer & MyNSF.

Alexandria, Virginia, United States

• Generates and analyzes weekly budget reports through Enterprise Reporting System (EIS) (i.e. standard and custom), iTRAK, and CISE data tools (e.g., Mortgage and Upcoming Overdue Reports tools, and Auto Coder) to stay up-to-date with commitments and obligations.• Tracks financials for main program and the Special Projects (Reserves) accounts by transferring and allocating funds within iTRAK and often reconciling with program directors to identify any discrepancies, maintain compliance, and proper fund expenditures.• Division Purchase Cardholder• Reviews preparations for panels to ensure that all logistics are handled in a timely fashion before panel start dates and that panels run smoothly and closes out Guest Obligations immediately after panelist reimbursements. • Query reports to search for open panel obligations, incoming proposals, and analyze the distribution time to panel and DDConcur proposals within CNS.• Monitors Program SharePoint site to ensure that files are checked in and properly archive/delete, if there are duplicate and/or outdated files.• Maintains and updates various documents and standard operating procedures, such as the CNS Staff Directory, Staff Travel Request Form, PO CGI Manual Release Guide, and Convert Panelist to AdHoc Review Guide. • Actively volunteers and assists in presentations, town halls, and staff retreats.• Reviews Travel Authorizations and notifies staff of travel policies to ensure that their travels meet policy requirements and compliance.• Part of the CSGRAD4US Fellowship Program Team that is developing the fellowships Terms and Conditions, award letters, review panels, and method of distributing funds. • Was a member of the CNS Retreat Committee.• Member of CISE Data & Analytics working group.• Member of NSF RPA Community of Practice Group.

Alexandria, Virginia, United States

• Worked closely w/ division leadership, analysts, and programs relating to proposaltracking, compliance, panel support, awardee meetings, and more.• Assists w/ reviewing proposals (award and decline) and serve as a liaison for division staff and senior personnel.• Create data analyses with NSF e-Business systems such as use of Enterprise Reporting to formulate decisions, improve division effectiveness, track & review incoming proposals, and monitor funding cycle.• Assists senior analyst in collecting data to generate new analysis, through the evaluation of current and past procedures and analytic tools.• Generated reports that identify Principal Investigators who have applied to programs w/in the past 5 years for certain outreach purposes.• Tracks & monitor budgets through use of Excel, OBIEE, and Enterprise Information System for multiple programs within the directorate.• Access iTRAK financial system to reconcile purchases made as a Purchase Cardholder.• Provides post-panel analysis for debriefing, including calculating statistics for demographics, proposal spread, etc.• Member of various working groups (e.g., Standard Operating Procedures, Travel, Team Room Scheduler/Calendar, Virtual Office Hours,Enterprise Data Governance and Education group ).• Research laws, regulations, policies, procedures, and guidance in order to provide division leadership with information for agendas, briefings, reports, and standard operating procedures.• Aided in the creation & revision of Standard Operating Procedures for FACA, panel reconciliation,Forward Funding, Panelizer, Panel Solver, and Collaborators & Affiliations workbook.• Prepares panel close-out such as FACA reporting, Guest reimbursement, and panel reconciliation.• Coordinated w/ the division outreach team & cluster for conferences ranging from 5,000-30,000 attendees. Also for meetings and events virtually, on- and off-site.• Served as back-up for other administrators, especially while short-staffed.

Alexandria, Virginia, United States

• Pre and Post Panel meeting preparations (communicated with panelist, IT support, assisted with rankingboard, and provided support for debriefing data collection.)• Coordinated meetings and events virtually, on, and off site.• Assisted with reviewing proposals (award and decline) and serve as a liaison for division staff and senior personnel.• Created Data Analyses with the NSF e-Business system to track incoming proposals and Commitment and Obligations.• Tracked budget for a program within the directorate and reconcile with Operation Specialist.• Continued professional and systems development through trainings.• Attended meetings (internal and external) and workshops that promote the foundations mission.• Provided administrative support for cluster and division (answering calls and emails, tracking meetings andcalendars, drafting, and revising reports, IT support etc.).• Served as back-up for other administrative staff.• Managed the calendar for the team[meeting] room.

Alexandria, Virginia, United States

• Offered support in panel meeting preparations (coordinated visitor travel and catering, provided technical and logistical assistance, etc.).• Assisted with coding and budgeting for awards and declines for proposals.• Planned and coordinated staff travel, accommodations, transportation arrangements, and reimbursements.• Reviewed and assessed travel requests and travel vouchers to assure compliance with Federal Travel Regulations and NSF travel policies and guidance.• Modified existing panel checklist and travel excel track sheets to facilitate data-entry.• Continued professional and systems development through trainings.• Participated in outreach promoting the foundations mission.• Assisted with conducting basic data analysis.• Provided administrative support (answering calls and emails, tracking meetings and calendars, drafting and revising reports, etc.).• Maintained consistent communication with program directors and support staff to produce a consistent and steady workflow.

Khovd, Mongolia

• Worked in a Public School assisting local English Teachers. • Trained local teachers in new teaching methodology and team taught.• Assisted and directed Community Outreach Programs.• Formulated a community needs assessment. • Met quarterly with Peace Corps Administrative Staff for professional development.• Wrote quarterly VRF (Quarterly Report Form) to inform PC headquarters about daily and monthly progress at site.• Continued local language speaking lessons.• Promoted Peace Corps purpose and cultural exchange.

• Coordinated external communication including welcoming visitors, answering and transferring phone calls, distributing faxes and packages, managing incoming and outgoing mail, and ordering office supplies.• Carried out basic research as it related to victim services field.• Prepared and sent donor letters, assisted with membership system maintenance, coordinated publication orders, maintained internal lists and documents as well as data entry as needed.• Provided executive support, including: travel and meeting planning, submitting reimbursements, and drafting correspondence.• Arranged cash log entries and ran organizational reports.• Communicated all building request with building management and equipment repair techs.• Performed basic assistance to program directors, including drafting memos, research, and material development.• Served as a back-up victim assistance specialist for our crime victim hotlines.

• Project Development (gathered new materials, tested new software, continuous trainings)• Actively responded to phone calls on the 24-hour information hotline.• Conducted immediate, yet narrow crisis intervention to callers to determine if interface with SAFE or 911 was warranted.• Provided safety planning to callers as needed.• Collected all pertinent information about each caller as required. • Attended organizational meetings when requested by supervisor and senior management.• Displayed a sensitivity to and awareness of the confidential nature of caller information at all times.• Certain duties included other administrative tasks as assigned (Software testing).

Betty Ann Kranhke Center Gaithersburg, Md

• Responsible for providing daily care to all children in the Facility.• Demonstrated an understanding of working with traumatized children and trauma-based behaviors.• Provided a semi-educational setting for children of all ages.• Maintained a proper and sanitary environment for the safety of children.• Prepared daily activities for educational purposes.• Assisted as supporting staff to the victims (Residential Advocate).

Westat- (U.S Department Of Education) Rockville, Md

•Fielded calls from school principals and other educational administrators, school testing coordinators, administrative assistants and coordinated the preparation of the “Nation's Report Card”. •Collected student information and coordinated with principals and administrators of what was needed for the testing provided to their school from the U.S Department of Education.•Provided technical assistance to Field Staff.•Maintained detail-oriented paperwork. Filing and sorting privileged and sensitive information.•Did heavy lifting and packaged documents and laboratory supplies.

Washington D.C. Metro Area

•Assisted in conducting community training and events.•Supported staff at trainings with set ups, prepared daily activities and provided useful information. Also, attended tabling events and meetings hosted by partnering agencies.•Performed administrative tasks that involved preparing informational packets for targeted audiences, tracking outreach data, marketing research, and prepared care packages for women and families entering the Emergency Services Center.

• Job entailed organizing books, publications, and assisting in recommending appropriate reading material to children and adults.• Everyday task involved communicating and interacting with individuals and groups either in person or by phone.• Physical labor was frequently required to move books, shelves, carts, and anything that required any sort of body strength.• Assisted young children and parents with sign-ups, which included recording [reading] progress, handing out prizes, maintaining summer reading supply inventory and other summer reading tasks.• Assisted librarians with children programming, outreach, and other duties as assigned.• Restored and repaired damaged books.• Operated audiovisual equipment, such as: the laminating machine, printer, and copy machine.