Nancy Dolan Email & Phone Number

Boston, Ma, Us

Lexington, Massachusetts

Supported the Finance Team from February 2015 through July 2015 as Lexington, MA Finance operations were merged with New Jersey operations and Lexington, MA finance operations closed down.

Lexington, Ma

● Provided a high level of administrative support to the VP of Investor Relations, required excellent communication, organization and interpersonal skills● Extensive coordination and interaction with multiple departments enterprise-wide, as well as Investors, Board members, external senior executives of other companies, vendors and collaborators● Responded to a wide variety of requests for information, analyzing needs and problems and using sound judgement to triage issues and determine… Show more ● Provided a high level of administrative support to the VP of Investor Relations, required excellent communication, organization and interpersonal skills● Extensive coordination and interaction with multiple departments enterprise-wide, as well as Investors, Board members, external senior executives of other companies, vendors and collaborators● Responded to a wide variety of requests for information, analyzing needs and problems and using sound judgement to triage issues and determine priority in conjunction with VP, Investor Relations or Director, Treasury or appropriate Global Functional Leader● Processed a high volume of investor meeting request, worked with IR team to prioritize requests and schedule meetings/calls accordingly● Coordinated and prepared travel arrangements, including travel itineraries, expense reports and approval and payment of invoices● Organized and coordinated key multi-functional meetings such as earnings call prep and earnings call pre and follow-up investor and analyst calls requiring collaboration with internal and external stakeholders at times considering different time zones● Prepared meeting materials for investor conferences and meetings, using the most current templates, materials and research notes from investor relations database● Updated Investor Relations database with up-to-date information regarding investor meetings, conferences, and calls with pertinent information for future meetings● Handled sensitive and highly confidential information for the VP Investor Relations and SVP, Global Finance, and CFO relating to the company, products, employees, compensation, and the Board● Assisted VP, IR with administrative tasks relating to payroll, scheduling of evaluations, recruiting, contracts and headcount changes● Compiled quarterly analyst consensus forecast reports for company● Collaborated with Treasury team to identify signatory authority levels for various Cubist entities for purchase orders and bank accounts Show less

Lexington, Ma

● Provided a high level of broad administrative support to the CFO, SVP Finance, Director of Finance and Director of Facilities● Required excellent communication, organization and interpersonal skills. Extensive coordination and interaction with multiple departments enterprise-wide, as well as Board members, external senior executives of other companies, vendors and collaborators● Maintained day-to-day calendar ascertained which events required the CFO's presence or his representative… Show more ● Provided a high level of broad administrative support to the CFO, SVP Finance, Director of Finance and Director of Facilities● Required excellent communication, organization and interpersonal skills. Extensive coordination and interaction with multiple departments enterprise-wide, as well as Board members, external senior executives of other companies, vendors and collaborators● Maintained day-to-day calendar ascertained which events required the CFO's presence or his representative and coordinated preparation materials for these events● Maintained critical communications including phone calls, emails, documents and data● Coordinated event support for executive-level meetings, interfacing with BOD members, company senior management and clients, managing vendors and all aspects of logistical support● Compiled Audit Committee Meeting materials for six meetings annually and communicated restricted agenda, materials, meeting logistics to Audit Committee, Finance, Legal, Outside Counsel, Accountants and Auditors● Compiled Quarterly and Annual Finance Budget materials for entire enterprise including communicating deliverable timelines and meeting agenda logistics to department stakeholders● Oversaw travel arrangements for multiple executives, managing travel itineraries, travel expenses and reimbursement● Adhered to industry specific regulatory issues and/or governmental requirements that demanded the highest level of confidentiality and discretion such as “quiet periods,” merger and acquisition information, legal documents, personnel actions and compliance issues ● Acted as liaison for all contracts and non-disclosure agreements of investor relations and finance areas● Supported senior leadership facilities projects such as space expansion, laboratory development, corporate real estate moves, securing local government approval● Coordinated Finance & Administration department moves approximately every 18 months as the company grew and department expanded Show less