Nancy Panchi-Smith Email & Phone Number

Virginia, United States

United States

• Successful owner of special events and wedding company, founded in 2020; full responsibility for overall company. • Plan, coordinate and successfully execute various events annually from commencement to fruition sizing from 20 to 200+ attendees. • Effective event and project management, budgeting, customer service relations, vendor relationships and overall business management.• Build and maintain long-term, positive relationships with a variety of event vendors Nationwide.• Serve as a point of contact for all selected vendors for each event. • Coordinate high-end special events and weddings with vendors, clients, and venue staff. • Effectively communicate event timelines and schedules which help arrange, organize, and customize each specific occasion. • Perform successful selling, marketing, coordinating and finalizing all details dealing with the events. • Achieve customer satisfaction by providing exceptional service to every client with over ninety percent of client satisfaction. • Perform menu planning, floor plan design, logistics, site visits and effective onsite event management. • Create all aspects of social media presences and built own business website, while improving marketing and sales strategies.

Events/Meetings • Effective skills of establishing and maintaining relationships and partnerships with members, partners, stakeholders, vendors, suppliers, prospective meeting attendees, and industry-related organizations. • Manage RFP preparation, logistic planning, housing management, staff and volunteer management and training, departmental coordination, policy, procedures and process management, registration process, speaker and sponsor selection. • Create, plan, and prepare event timelines, schedules, resumes, agendas, and project task lists with innovative themes and design. • Market-research and selection of venues and hotels, destination recommendations, site visits, negotiation of pricing and amenities for events. • Negotiate hotel, venue, food and beverage, suppliers, audio visual, and vendor contracts.• On-site management and coordination of all meeting logistics and operations with facility management and staff. • Plan, coordinate, set up and implement virtual meetings through various platforms.

• Confidently demonstrate decisive leadership with ability to manage operations functions and effectively supervise, train and direct. • Logistic planning skills with a courteous, friendly, inspiring, and motivating attitude while putting a strong emphasis on customer care and client needs. • Aptitude in creating and developing promotional brochures, marketing materials, web content and social media presences. • Ability to manage, develop and reconcile budgets, payments and invoicing. • Adjust rapidly to changes, resourceful, adept in quickly assessing needs, develop plans, and implementing effective solutions. • Constantly show initiative, efficiency, and have the skill to problem-solve effectively. • Excellent interpersonal, organizational, & administrative skills with attention to detail and ability to prioritize effectively and meet tight deadlines.

Springfield, Virginia, United States

• Ascertain recruitment requirements by evaluating organizational development plans, align job candidate profiles with staffing objectives, develop effective recruiting plans and strategies, and provide regular updates and feedback to managers• Confer with management to identify recruiting needs, assess assigned positions to develop job descriptions and job candidate profiles.• Review and clarify job specifications, competencies and skills required, review resumes and qualifications to determine suitability of candidates. • Schedule and coordinate interviews, inform candidates fully about the job and company, brief and debrief candidates before and after interviews and manage all communication with candidates.• Manage applicant tracking system, maintain accurate and current applicant data base, manage the job offer including negotiation and administration, and draft rejection letters. • Maintain recruiting metrics (cost per hire etc).• Keep current with sourcing strategies and industry trends.

Arlington, Virginia, United States

• Develop web-based pages on EventRebels for registration, call for papers, emails, scholarships, agendas, session details, presenter information, and more. • Food & Beverage menu development, budget management and other related logistical elements for six different conferences.• Create stand up projects, reports, agendas, resumes, and timelines related to specific conferences or events from start to finish.• Write pre-staged messages and publish on websites. • Manage, develop and stand up conference phone app for multiple conferences including working directly with the vendor. • Research, including phone, internet and email, with point of contact for agencies to assist with specific projects. • Participate on conference planning committee, board and department meetings.

Sterling, Va

• Lead in the preparation and set up of registration area and managed registration tables during event.• Supervised convention bureau personnel and staff working Gala registration desks.• Managed “Badge Change” desk during the Gala registration.• Contacted various Graduate Nursing Universities to obtain attendee names and arrange table allocations.• Maintained, updated, and revised Access database with attendee profiles for badge printing for event• Coordinated ticket sales of tables and tracked updates in database. • Advised on media, entertainment, and video content for Gala.• Assisted in decision making of Gala menu, décor, table and room set up.• Sustained phone and email correspondences concerning registration and Gala event.

Falls Church, Va

• Researched venues, prepared new client files, prepared client and vendor invoices, successfully negotiated room block contracts. • Prepared event timelines & schedules; prepared for upcoming events and provided onsite support at events. • Created client marketing book, event budgets, and marketing photos for social media presences• Participated in site visits, client and office meetings. • Processed invitation orders, updated office documents, reconfigured database files.

United States

• Responsible for handling all assigned functions in accounts receivable, accounts payable and general ledger.• Serve as back up for Vice President, Finance in all accounting matters.• Enter and post payable vouchers through PN3 Payables. Print checks, type manual checks and Process ACH (Direct Deposit) payments for staff expense reimbursement and for payments to participating vendors in MS Dynamics Solomon accounting software .• Prepare daily deposits accessing Verisign credit card report and reconcile with daily batch report from database software.• Process remote deposits via Intellix.• Upload A/R documents for the various entities in Net.Forum .• Reconcile staff advance account and invoice staff for personal charges. Collect monthly time sheets from staff.• Responsible for preparing journal entry and supporting documents in association with monthly use tax return.• Prepare 1099's and semi-annual W-9 mailings; assist Vice President, Finance with year-end audit (i.e. pulling back-up files for assigned schedules, prepare publications inventory schedule, other schedules pertaining to subsidiary companies, etc.).• Cross trained in financial statement production (i.e., setting up new reports, making changes to existing reports and printed statements as requested.)• Electronically file monthly taxes on retiree annuity payments.• Prepare monthly FEC Report for PAC.• Assist Vice President, Finance in monthly closing.

Belleville, Il

• Processed claims, assisted both Spanish & English speaking customers in applying for Social Security Disability Insurance benefits via telephone.• Handled customer queries regarding Social Security services and procedures at all denial levels, including subsequent Hearing and Appeal levels.• Gathered requisite information, formulated reports,documents,and compiled various written materials. • Reviewed client’s needs, coordinated appointments, and managed follow-ups.

St. Louis, Mo

• Managed accounts receivable, received payments, informed both domestic and foreign customers of past due invoices.• Resolved disputes with clients regarding outstanding invoices, payments, and adjustments.• Communicated with clients regarding aging accounts receivable invoices.• Prepared routine entries and posted financial transactions.

Vernon Hills, Il

• Oversaw inland and overseas freight services, formulated invoices, completed dock receipts, and bills of lading. • Created a variety of document templates used on a daily basis to track customer requests.• Responsible for scheduling International shipments of medical instruments.• Coordinated with customers to identify most profitable mode of shipment.

Waukegan, Il

• Planned & prepared work schedules for front desk staff on a weekly basis, delegated work assignments, and monitored staff productivity.• Senior staff trainer responsible for ensuring all Front Desk staff were capable of running the customer support desk.• Coordinated monthly meetings between various in-house departments, and other remote sites.• Greeted, registered, and assigned rooms to guests; assisted reservations department with special event bookings.

Bachelor Of Science - Bs, Tourism, And Events Management, Gpa 3.76

Concentration - Events Management

Associate Of Arts (Aa), Psychology And Foreign Languages, Gpa, 3.295