Operation Administration Manager
Agoura Hills, California, United States
• Provided administrative and technical assistance in support of BSP Programs, workgroups, and webinars. • Coordinated calendars, meetings, and other activities within the section• Scheduled and reserved meeting rooms. Ensured agendas and meeting materials were prepared, approved, and distributed in advance (both electronically and in hard copies)• Took meeting notes and distributed them to attendees• Drafted routine correspondence• Supported the New Employee Orientation (NEO) and NEO Program Coordinator with coordination and scheduling of NEO webinars• Served as backup NEO moderator when the Program Coordinator was out of the office• Handled weekly accounts payable, taking care of all cash deposits and registers, ordering all soft goods such as fabric, windows hardware, wallpaper, draperies• Weekly meetings with designers and following up their orders, making purchase orders, receiving items and soft goods• Resolved customer problems, personally responded to client’s complaint letters and customers Assistance Contact Forms and comment cards in accordance with company standards• Supported the achievement of planned monthly by managing departmental expenses within budget; explain the causes for budget variances and take corrective action to avoid future occurrences and adjust spending to eliminate variances• Performed front desk sales representative and night auditor duties as required by staffing levels and business demand• Coached front desk staff to successfully perform selling techniques and procedures for current promotions• Assistance and support to the general manager by informing the front desk staff about rate structure and know how to implement yield management policies and procedures