Engagement & management of suppliers, manage supplier contracts, purchase orders, invoices, purchase & stores requisitionsEnsure stocks (dry store & cold store) do not go below the reorder level by requisitioning stocks in good timeReceive products from the factory (production) and maintain accurate and up to date records particularly Goods Received Notes and Goods Issued Notes.Maintenance of stock ledgerManaging the stores and ensure high levels of cleanliness and product arrangementCo-ordinate with the Factory Manager to plan and manage distribution of products to various markets in a timely and efficient manner to meet demand and prioritiesCoordinate with sales/field staff to ensure timely delivery of products and resolve any disparities in the ordering processReceive and account for all returns from sales/field staff and maintain appropriate control systemsEstimate and manage cost parameters in line with company budgets for purchases made

Manage all stock movements Receive stock in accordance with our policies and proceduresAchieve high levels of customer satisfaction through excellence in receiving, identifying and assuring quality of goodsMeasure and report the effectiveness of warehousing activities Organize and maintain inventory and storage areaEnsure shipments’ and inventory transactions’ accuracyDetermine staffing levels and assign workloadMaintain items record, document necessary information and utilize reports to project warehouse statusIdentify areas of improvement and establish innovative or adjust existing work procedures and practicesConfer and coordinate activities with other departments

Running order management reportPreparing management report and loading reportWorking with hauliers to ensurhe trucks are availed Follow up to ensure products are fully staged at the baysIssuing load audits and dispatches

Verifications of supplier documentsChecking & confirming goods purchasedPosting of supplier invoicesReceiving goods in the systemStock reconciliationVerification of customer invoicesIssuing of goodsSupervising the stores staffLiaise with auditors during auditPreparing stock management reports

Posting of petty cash transactions in the systemPreparation of VAT returnsBank reconciliationsPosting of supplier payments Debtors reconciliationsPreparing age analysis report for accounts payableLiaise with auditors during audit

• Scrutinizing of projects monthly reports• Filing of project reports in their respective files• Scrutinizing payment vouchers from projects• Doing bank reconciliation• Monitoring and evaluation of projects• Assisting the Regional Accountant in preparation of payment vouchers• Receiving and dispatching correspondences, office incoming and outgoing calls• Customer care and enquiries about projects funded by the organization• Receiving all visitors • Review financial reports• Preparing local purchase order• Preparing local service order • Travel booking

Credit SectionOpening accountsIssuing Loan forms & Processing of loansPreparation of loan status reportMaking entries on passbooksReceiving chequesCustomer careAudit SectionConducting routine audits with the internal auditor.Preparation of audit reports.Determination of accuracy of accounting records.Analyzing of internal controls to determine their reliability