Nicole Olsen Email & Phone Number

Tempe, Arizona, United States

Oversee accounting processes for company with $6.2 million in annual revenue, including AR, AP, payroll for 50 personnel, inventory, cash control, customer invoicing, and AIA billing. Facilitate month-end and year-end activities, along with general journal entries for payroll, prepaids, reversals, depreciation and amortization schedules, entries, and 1099s.Review and approve invoices up to $500,000, reconcile bank accounts, assess P&L and balance sheets, and research any discrepancies.Reduced time to close books and month-end reporting by streamlining processes.Spearhead cost saving initiatives by developing audit process, cost sheet to monitor inventoried items, and procedures for pricing individual parts.Create SOPs and checklist to streamline operations and assist with HR functions, including onboarding, employee files, benefits, job postings, and scheduling interviews.

Handled financial and operational processes to promote compliance and timely reporting. Completed payroll for 10 employees, reviewed and verified source documents, and reported federal and state taxes.Coded and entered 300+ vendor receipts and invoices, cut up to 200 checks, prepared bank draws for multiple projects, and reconciled bank accounts and credit card statements on a monthly basis.Led transition to paperless system by setting up e-filing in cloud, scanning all relevant documentation, and sorting by category.Drove cost efficiencies by sourcing vendors and obtaining quotes from contractors for build requirements.Developed SOPs for position, covering accounting support, budgeting, forecasting, and tax processes.Created and analyzed financial reports, projected cash flow every two weeks for company, and assisted with year-end and outside accounting firm duties.

Mukilteo, Washington, United States

Managed data entry and administrative duties to maximize financial support and guidance for clients regarding bookkeeping, tax filing, audits, and more.Compiled, sorted, and reviewed hundreds of documents with keen attention to detail to eliminate duplicate entries.Entered data into QBs, sent and tracked W-9s, and assisted CPA with month-end tasks.Answered three phone lines, maintained professionalism throughout all correspondence, and transferred callers to correct accountant in a timely manner.

Redmond, Washington, United States

Assisted and trained dental assistants on SOPsScheduled and logged up to15 dental appointments daily using Denteix and organized over 1500 dental records.

Mill Creek, Washington, United States

Compared, reviewed, and verified source documents before data entry to eliminate duplicates.Coded and entered invoices into QB and processed any updates or change requests for all accounts in multiple database systems.Reconciled bank statements for multiple Sage Businesses clients and created client folders for filing.Used both QuickBooks and Excel software to record data processed.

Everett, Washington, United States

Maintained compliance with OSHA regulations.Greeted patients at front desk and received incoming calls and scheduled appointmentsTook inventory, stocked all supplies, instruments and medication once a week.