Nicole Pearson Email and Phone Number

Administrative Support to Executive Director, Director of Finance & Administrationand Facilities and Preservation Manager• Provide general administrative support such as calendaring appointments; general email, correspondence, research, data entry, etc. Administration & Office Management• Order office supplies in accordance with budget and oversee supply storage cabinets• Maintain internal company portal (calendar/staff resource/forms, etc.)• Maintain organization's paper and electronic filing systems to include scanning documents, managing CCA's content management software and document retention schedule• Prepare board and committee packets, ensure meeting room setup, food & beverage upon request• Attend board meetings, take meeting minutes and produce draft of minutes for board review and approval• Prepare weekly check runs for mailing and copies for scanning• Maintain F&P cottage work order, spec book and utility data base• Set-up/maintain F&P filing system• Obtain paperwork for F&P vendors & subcontractorsManagement and Information Systems• Provide basic IT support such as resetting passwords, setting up new users, changing out backups, etc.• Point person for office equipment—telephone system, MFD, printers, and postage meter• Maintain inventory for computer hardware, software, telephones, and other office equipment• Set up/maintain users of AH security systemBookkeeping Duties• Cross train with CCA's Accounting Coordinator to provide support as needed• Maintain check log• Pull and reconcile postage meter reports (end of month)• Pull and reconcile MFD reports (end of the month)• Reconcile operating account bank statementRisk Management• PCI-DSS Compliance Policy & employee training• Business Insurance Assist w/ renewal; align policy renewal dates Assist handling claims on lines of coverageResearch, analysis, project management and special projects as assigned

Oversee the day-to-day billing operations for approximately 125+ clients receiving personal care services from Continuum of Colorado. I work to ensure that the billable services are accurately translated into billable units and monitor documentation to ensure that services provided adhere to the specific service plan and Medicaid Waiver rules.

Contracted to Region VIII Department of Health and Human Services, Administration for Children and Families, Office of Head Start. Is responsible for tasks such as the following:Provide administrative, technical and grants management support services for the Federal Region VIII Administration for Children and Families (ACF), Office of Head Start (OHS) and the Office of Grants Management (OGM).• Provide knowledge of government-wide grants management requirements to ensure timely resolution of all grant awards and applications• Region VIII OHS Monitoring Lead; tracking resolution progress to ensure all deadlines for resolution are met• Maintain an interoffice calendar in Microsoft Outlook, schedule meetings, record minutes, send correspondence to attendees, set appropriate action item deadlines and ensure RO staff follow through with those actions• Provide grammatical reviews of client deliverable's and develop office-related standard operating procedures• Research and develop programmatic and statistical reports• Research and data collection to support the OHS Risk Management process.• Assists in facilitating and planning of the quarterly Region VIII State Collaboration Director Meetings.• Maintains the regions original grant archiving system.

Coordinator of the Arapahoe House Foundation Board of Directors.Arapahoe House was established in 1975 as a non-medical, detoxification facility. The Arapahoe County League of Women Voters was instrumental in its formation, with initial funding derived from the Colorado Alcohol and Drug Abuse Division and Arapahoe County. Arapahoe House has a national reputation for innovative and effective treatment programs including residential, outpatient, detoxification and DUI services. Arapahoe House has 13 locations and more than 20 specialized services for individuals and families serving the five-county metro Denver area: Aurora, Commerce City, Denver, Lakewood, Littleton, Sheridan, Thornton, Westminster, and Wheat Ridge.I was the designated coordinator and recording secretary for the Arapahoe House Foundation Board of Directors and is responsible for meeting needs of the Board as directed. Am responsible for gathering information for reports to the Boards and for mailing the information packets to both Boards of Directors each month.Is responsible for publishing the Weekly newsletter for staff.Coordinates and arranges meetings for Real Estate Committee and Leadership group, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings as required. Is back up, when needed, to CEO/COO if Executive Assistant is unavailable. Organizes and maintains file system, files correspondence and other records and maintains archives for the department.Coordinates managers’ schedules and makes appointments when needed.Responsible for the ordering of agency stationary. Maintains petty cash fund.Composes and types correspondence when needed.Makes copies of correspondence or other printed materials.Arranges for copier repair and maintenance and supplies. Participate in and promote a positive, supportive, cooperative team environment.

Under minimal supervision, will set-up and attend meetings, and transcribe official minutes for Tribal Council. Worked directly for all Tribal Council members, Chief Executive Officer, and Executive Assistant, these tasks included but were not limited to: • Receptionist duties; daily log for tracking working activities; such as contracts for signature, phone calls, visitors, document distribution, and certified mail. • Transcribe Tribal Council officiated minutes and resolutions within the directed timeframe. • Assist the Executive Assistant and Recording Secretaries as needed.• Created and updated a complete organizational chart for the Southern Ute Indian Tribal government. • Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy, and achieve organizational objectives. • PeopleSoft; requisitions, check requests and travel. • Provides logistical support for special events and meetings.

Under minimal supervision, would work tracking and inputting confidential information for Human resources and the Volunteer Management. Was the designated recording secretary for all staff meetings and was main back-up to the office manager. • Office management duties; greeting visitors, answering phones, establishing systems of general operations.• Maintaining staff calendar, administrative notebooks, and record retention.• Confidential data entry• Developed a Bus Safety Program to improve school readiness throughout all eight Head Start centers, in the Tri-County area. • Record & transcribe staff meeting minutes. • Track in-kind donations/submit monthly reports.• Served on the Human Resource Management team & Family Involvement team.

Expense Reports Client correspondanceMaintained company files Office management duties; answering phones, establishing systems of general operations.Maintained staff calendar, administrative notebooks, and record retention.Confidential data entry