Nicole Staton Email & Phone Number

Washington, DC, US

United States

Responsibilities· Heavy, complex calendar and gatekeeping;· Representing the principal to internal staff and external stakeholders including Board members, donors, and press;· Determining and following appropriate protocols for interactions with contacts up to the highest government levels;· Preparing daily and weekly agendas;· Preparing or ensuring the.

Arlington, Virginia, United States

• Managed the Executive’s calendar of appointments, expense reports, global travel plans, itineraries, and travel meetings. Provided additional support to VP HR and Director of Finance.
• Displayed discretion on confidential matters and communicated directly and on behalf of the Managing Director.
• Smoothly communicated goals between internal departments, showing leadership to maintain credibility, trust, and support with broader Senior Leadership.
• Worked closely with Managing Director keeping her well-informed of upcoming commitments and responsibilities.
• Prioritized conflicting needs and followed through on projects to successful completion, often with deadline pressures.
• Assisted with logistics and facilitating meetings and conferences. Point person ensuring success.

Arlington, Virginia, United States

• Provided executive-level administrative support to 2 principals with heavy calendar management, assembling meeting agendas and materials. Facilitated global travel arrangements.
• Email management confirmed meeting schedules and attendees. Distributed and tracked post-meeting deliverables.
• Liaise with administrative staff, office managers, and operations staff across business units, forging strong working relationships. Ad-hoc projects as assigned.

Rosslyn, Virginia

• Provided executive-level administrative support to the Business Operations Director/Chief of Talent Management and the Chief of Financial Operations
• Worked with DoD office and Federal Government to coordinate virtual and onsite meetings, briefings, and conferences.
• Worked with DoD offices and Federal Government agencies to coordinate virtual and onsite meetings, briefings, and conferences

Washington D.C. Metro Area

• Rehired to provide administrative support to 2 principals with heavy calendar management, scheduling meetings, meeting preparation, travel coordination, enabling remote decision-making, managing projects, and.
• Managed monthly status reports by collecting information from stakeholders and compiling the information to be presented to the senior vice president.
• Served as day one administrator onboarding new employees provided necessary office equipment and informed on company policies and procedures.

Mclean VA

• Provided executive-level administrative support to the principal.
• Processed and submitted accurate expense reports, purchase orders and invoices. purchase orders and invoices.

Washington, District Of Columbia, United States

• Supported the Chief Nursing Officer with heavy calendar management, domestic and international travel arrangements, and meeting coordination.
• Managed national conference logistics, including venue booking, travel coordination, meal arrangements, itinerary distribution, and presentation preparation.
• Created automated processes for filing sensitive documents in SharePoint.

Washington, District Of Columbia, United States

• Provided high-level administrative support to the CTO, managing calendars, coordinating travel, and preparing for meetings. Drafted correspondence and PowerPoint presentations.
• Assisted in project management, ensuring technology team deliverables met targets and deadlines.
• Managed relationships with over 50 vendors, providing services and technology to the team.
• Annually, coordinated holiday, summer events, and award ceremonies, overseeing budgeting, scheduling, and logistics.
• Ordered office supplies and computer equipment inventory for a 100-person department.