Nicolette Williams Email & Phone Number

Vancouver, Bc, Ca

Vancouver, Canada Area

As Office Manager & Project Coordinator, Nicolette provides administrative support throughout the various project milestones with our high-level executives and project teams. She implements and supports many special projects that include streamlining our office standards and resources to improve the studio’s efficiency. Project Work: -Supporting Principal’s for day-to-day meetings and client meeting deliverables-Attending meetings, taking meeting minutes, and communicating… Show more As Office Manager & Project Coordinator, Nicolette provides administrative support throughout the various project milestones with our high-level executives and project teams. She implements and supports many special projects that include streamlining our office standards and resources to improve the studio’s efficiency. Project Work: -Supporting Principal’s for day-to-day meetings and client meeting deliverables-Attending meetings, taking meeting minutes, and communicating necessary information to project teams-Coordination of Open Houses, UDP, other City meetings and public engagement events for theproject -Assisting with the coordination of materials, books, City Applications (RZ and DP, etc.) required for these-Coordinating necessary requirements from consultants to development permit applications -Coordinated book publication within Vancouver, and exhibit installation within Venice -Liaising with PR and social media consultants Office Management:-Onboarding employees-Liaising with external providers and landlord-Office Wide COVID Safety Plan management -Overseeing reception, day to day office maintenance, etc-Organizing and maintaining project contract documents -Studio wide event management -Administrative support for Impact studio-wide initiatives Show less

Vancouver, Canada Area

-Main point of contact for staff and tenants within the office-Responsible for onboarding new staff-Organizing regular staff events within the office and off site-Built internal company intranet / blog -Working directly with Marketing & CEO

Vancouver, Canada Area

-Scheduling and maintaining the Managing Principal’s busy calendar: large scale meeting coordination, personal and office related travel arrangements, determining necessary project materials for meetings, managing mail-file, and managing communications on Managing Principal’s behalf-Event planning and coordination: workshop coordination, office social events, photo shoots, assisted coordinating book launch and studio opening for 500+ attendees, fundraising galas, and open house events for… Show more -Scheduling and maintaining the Managing Principal’s busy calendar: large scale meeting coordination, personal and office related travel arrangements, determining necessary project materials for meetings, managing mail-file, and managing communications on Managing Principal’s behalf-Event planning and coordination: workshop coordination, office social events, photo shoots, assisted coordinating book launch and studio opening for 500+ attendees, fundraising galas, and open house events for project milestones-Various personal assistant tasks -Administration and organizational support for non-profit work including taking meeting minutes at Board Meetings-Assisting Directors with project proposals: creating firm and project profiles for client RFP’s-Assisting with office management, light reception duties, human resources such as interviews and assisting with immigration documentation-Responsible for handling sensitive and confidential business and personal information Show less

Vancouver, Canada Area

- Providing administrative support including organization and scheduling: meetings; conference calls (multiple time zones); catering and travel arrangements- Monitor all incoming and outgoing communications and prepare relevant correspondence and responses for a high volume mailbox- Preparing; editing and formatting legal & confidential documents; letters; meeting & AGM minutes; reports and agreements; and preparing hearing, meeting and presentation materials - Compiling and… Show more - Providing administrative support including organization and scheduling: meetings; conference calls (multiple time zones); catering and travel arrangements- Monitor all incoming and outgoing communications and prepare relevant correspondence and responses for a high volume mailbox- Preparing; editing and formatting legal & confidential documents; letters; meeting & AGM minutes; reports and agreements; and preparing hearing, meeting and presentation materials - Compiling and recording work expenses and personal tax information- Coordination with staff, group & first point of contact at client events- Entering time and billing to client matters; dictaphone typing; archiving and various personal tasks as requested- Minimal background research Show less

Sydney, Australia

- Providing administrative support to Partner, Senior Associate and Solicitors, including organization and scheduling: meetings; conference calls (multiple time zones); catering and travel arrangements- Monitoring all incoming and outgoing communications and preparing relevant correspondence for a high volume mailbox- Planning staff and group events; recording and allocating expenses and research as requested- Preparing; editing and formatting legal & confidential documents;… Show more - Providing administrative support to Partner, Senior Associate and Solicitors, including organization and scheduling: meetings; conference calls (multiple time zones); catering and travel arrangements- Monitoring all incoming and outgoing communications and preparing relevant correspondence for a high volume mailbox- Planning staff and group events; recording and allocating expenses and research as requested- Preparing; editing and formatting legal & confidential documents; letters; meeting & AGM minutes; reports and agreements; and preparing due diligence, meeting and presentation materials - Entering billing time and billing to client matters; audit requests and responses; dictaphone typing; archiving and various personal tasks as requested Show less

Sydney, Australia

- Providing administrative support to various levels of solicitors, including organization of schedules; booking meetings; conference calls; catering and travel- Billing client matters, including proofreading narrations and amending as necessary- Formatting documents, preparing letters; emails and various property related documents for sales and leases; proofreading and page turning of documents- Coordinating client based extranets projects and ensuring procedures followed for… Show more - Providing administrative support to various levels of solicitors, including organization of schedules; booking meetings; conference calls; catering and travel- Billing client matters, including proofreading narrations and amending as necessary- Formatting documents, preparing letters; emails and various property related documents for sales and leases; proofreading and page turning of documents- Coordinating client based extranets projects and ensuring procedures followed for matter termination - Archiving; dictation typing; providing reception relief; ordering supplies and petty cash handling- Attending internal meetings and necessary training Show less

Sydney, Australia

- Perform basic bookkeeping tasks, operate cash flow- Maintain office inventory and order supplies- Train individuals, assist with employees overflow work and attend courts and registries - Coordinate and monitor staff events; and reception coverage- Point of contact for office facilities, repairs and processes

Bachelor'S Degree, Business Management

Bachelor of Business with a primary focus on marketing and events, as well as business and project management

Diploma, Business Management

Certificate Iv, Project Management

Certificate Iv, Business Administration