Reservation Supervisor
Bay Hotel Ho Chi Minh
Ho Chi Minh City, Vietnam
- Responds to all guest reservation requests and executes prompt, courteous and accurate guest service at all times.- Fully knowledgeable about hotel guest rooms, rates, promotions, amenities, programs, hotel facilities and services.- Answer guest inquiries pertaining to hotel services.- Manage systems that are set up within the reservations department to ensure accurate handling and monitoring of phone calls.- Assists and prepare in groups pre-arrival process and also preparing group rooming lists.- Create and manage rates and packages configured on the Hotel software.- Track all reservations picked up from all On-line channels like hotel website, OTA, GDS, other third party etc.- Update No-shows and cancellations on all OTA's without fail to avoid and unwanted commissions.- Verify all reservations taken on the reservation forms are updated on the PMS without fail.- Understand and enforce hotel and company credit policies and Ensure proper billing instructions, routing instructions and payment methods are applied to the reservations.- Verify if reservation confirmation letters are send for all processed bookings within the stipulated time.- Process retentions, no-show and cancellations as per the hotel policy and procedures.- Handles any request for amenities or transportation promptly and accurately. Details are shared with the concerned department or third party accurately.- Monitor all Tentative / Provisional / Waitlisted bookings entered on the system and follow up done for deposits / guarantee.- Records and files all reservation correspondence neatly and accurately on prescribed forms or folders.- Keep records of room availability, rates, amendments, daily reservation pickup, rooms on book, cancellations, no-show, etc.- Handles the reservation correspondence accurately and neatly and follows up for any missing correspondence before guest arrival. - Manage all aspects of reservation department in the absence of reservations manager.