Projects delivery in the IT EPMO. Provide an end-to-end project management service to deliver strategic projects in the organization. - Project Coordination: Actively contribute to the effective delivery of project tasks according to the requirements and project plan and escalate identified risks.o Execute small project tasks on behalf of project and programme managers.o Manage small work requests or smaller internal projects. - Monitoring: Review & monitor compliance against organisations rules, codes or practice, business ethics, internal guidelines, principles, and legislation.o Review identified project documentation to track and report on quality standards and adherence to procedure- Support and Stakeholder Engagement: Develop productive working relationships with colleagues in support of the delivery of contracted work outputs and learning and growth.-Effectively update and maintain documentation of project work for reference and audit purposes.o Summarise all project's progress into a consolidated PMO progress report.o Consolidate various reports into packs as needed, i.e., Exco, Risk or Finance packs.- Monitoring: Review & monitor compliance against organisations rules, codes or practice, business ethics, internal guidelines, principles, and legislation.o Monitor the relevant project tracking system to track and report on the adherence to the SDLC process and procedures.o Summarise all project's progress into a consolidated PMO progress report.o Consolidate various reports into packs as needed, i.e., Exco, Risk or Finance packs.- Organise and arrange the logistical requirements of meetings in an effective and efficient manner according to predefined standards.- Meetings and Workshops Facilitation- Process Mapping- Developing of Templates and Governance Documentation

- Support project managers and deliver low complexity projects, involving internal stakeholders, from inception to closure within Markets product teams.- Facilitate all project engagements to ensure the relevant internal stakeholders are informed and aligned on project information.- Setup and maintain project governance and management templates to ensure alignment between internal project stakeholders and the availability of project management data.- Develop and communicates a project schedule with dependencies, tasks, and milestones to create clarity on roles and responsibilities and project timelines.- Receive, identify, record and communicate all project risks, issues and dependencies and ensure, with support from project managers, that appropriate preventative, corrective or mitigating actions are identified and included in project planning and governance documentation to ensure the impact on project delivery is minimised.- Record, manage and report on project deliverables and timesheets to ensure project delivery within budget and accurate billing to customers.- Track the on-time completion of tasks, manage risks and issues and communicate with relevant stakeholders on project status to ensure the effective monitoring and control of projects- Communicate changes to roadmaps and schedules with impact on delivery to relevant stakeholders to manage expectations.- Manage project change requests and adjust project plans and governance documents accordingly to ensure the impact of changes are understood, communicated and agreed to by stakeholders.- Perform post deployment activities to enable successful delivery into production environments.- Complete project closure activities and facilitate lessons learnt sessions to Identify and recommend project management improvement opportunities.- Monitors own work activities and escalate risks that may compromise on-time and quality delivery.- Support project managers on more complex projects.

Provide project administrative support services to RECORD (Renewable Energy Centre Of Research and Development) under Renewables Programme within the company. - Project Coordination, monitoring and implementation of the RECORD activities/interventions as and when required; Support programme and project related events - Develop project documents and reports- Facilitate communication with and between stakeholders and ensure alignment and management of stakeholder expectations - Provide adequate reporting to stakeholders as and when required - Produce regular status reports of project activities that include required financial reporting and participate in project reviews - Source out quotations to suppliers, in accordance with the Procurement Handbook- Process requisitions and purchase orders on MS Dynamics as requested by RECORD - Represent RECORD in Tender Briefing sessions - Perform Technical evaluation and scoring of RFQs- Arrange venue / virtual logistics with the facilitator and any other relevant persons; Ensure all equipment is in working order- Populate & collect a training register and evaluation for every training event; Manage Certificates Issue and Assist delegates with any issues- Ensure timeous and accurate processing of invoices and Petty cash claims; Communicate invoice requirements to suppliers; Submit necessary documents to Finance- Ensure all payments are made & POP’s are saved; Record and capture all expenditure on the ERP system- Manage costs / expenses within approved budget to achieve cost efficiencies, track and manage payments for approvals on the MS Dynamics system- Maintain record keeping in accordance with statutory requirements, ensuring all training documentation is accurate, complete, and available for review- Collaborate with internal and external stakeholders- Managing relationships with vendors and internal stakeholders; Establish and maintain relationships with external training providers

PROGRAMME COORDINATION, OVERSIGHT AND MANAGEMENT under the PMO and the Energy Secretariat (Office that provides oversight, coordinates, and facilitates the Renewable Energy and Energy Innovation Research and Development Programmes in Industry, Government and Academia)Portfolio and project coordination- Project Coordination of Flagship (Energy Innovation) Programs; Stakeholder engagement (Sponsors, Universities, Government, Startups), Site visits facilitation, project reporting, Monitoring, and tracking. - Project Management of smaller projects.- Facilitate Workshops; Requirements elicitation- Draft project documents, reports, terms of reference, meeting agendas, technical reports- PMO coordination; Populate documents – Business Cases, Proposals, Purchase & Agreements- Procurement administration - Contract Management, RFQ Technical Evaluation- Financial administration - Raising POs, obtain invoices, submit for approval and payment, administer budget allocation, input to budget development, monitor programme budget/ budget revisions / budget review reports for review by GM. Track and Manage Budget.- Reporting - compile / collate project progress, technical, financial, quarterly, biannual, and annual reports for review by GM/PM, stakeholder engagement reports and provide input to reports.- Facilitate the administrative component of the MOU and contracting process - obtain and distribute documents, obtain signoff, liaise with internal and external parties and legal.- Facilitate travelling.- Project event administration (e.g., training & conferences) - Project meeting coordinationEXHIBITIONS - represent Sanedi at exhibition stand.- Compile / collate data monitoring and issue resolution reports for data analysis and interpretation purposes.- On-site support to project manager / GM - (site visits - showcase work to stakeholders / evaluate the suitability of a site / community engagement)Contribution to operational management structures / forums

Coordination of Zonal Engineering and CAPEX activities Supporting the Zonal Engineering and CAPEX Team with PPO logs & queries Tracking of PPO Compliance Effective Reporting for the Zone Arrange and Coordinate Team meetings Effectively communicate with teams’ projects and or any changes Resolving issues that teams may encounter during project update Performing adhoc administrative duties Tracking projects and provide updates to Zonal CAPEX team Maintains procurement records Receives requests for procurement within the group and obtains quotes for the relevant requests Liaise with vendors to obtain product / service information such as best price, quantity and availability Raise purchase orders for Zone and follow up on approvals Issue purchase orders to suppliers and confirms delivery date etc Data entry and filing of paperwork per procurement process Maintains procurement records Assist in procuring office stationery and consumables Manage vendor relationships

Exco Reporting- Committee Board Packs- Project’s Finance - Project Status ReportingFinancial administration- Track finances, prepare and track invoices- GL reports on project costsEvents Coordination- Co-ordination / arrangement of logistics of all project stakeholder meetings, workshops and provision ofQuality minute-taking.- Well prepared meetings, presentations, functions, catering, venues and equipmentAdministration of Project Office Portfolio Tool (PPO)Monitoring and Tracking of Program activities- Maintenance of issue logs, risk logs, action and decision logsDocument Management & Management of Shared Drive- Document configuration management, filing and archiving, ensuring audit trail for project health checks and benefits auditsDrive and Follow-Up on Action ItemsRepresent Team at External Innovation Events Assist Project Manager(s) and Project SponsorAd hoc duties as required- Research, Focus Groups, Innovation System Super User/ Trainer

Full function finance (Microsoft Dynamics AX) Invoicing & CollectionsVendor PO's & paymentsProcurement AdministrationHR AdministrationReportingCRM

Project Administration:Resource ManagementMeeting ManagementDocument ManagementRisk ManagementCo-ordination

Financial Administration:Pastel AccountingInvoicingReconsCashbook and Bank StatementsProcessing of Purchase OrdersReportingProject Administration:ProcurementVendor ManagementSLA'sDocument managementResearchTrackingReportingMinute takingOffice Administration:Staff attendanceHr administrationPresentations