• Manage project documents, follow up and support the team responsible for the document control procedures in the project.• Distribute documents on timely manner to the technical staff and other office employees.• Support administration, coordination with staffs maintaining strict confidentiality in all situations.• Act as office coordinator between all managers, department’s engineers / technical staffs and ensuring proper communication is delivered.• Receiving, verifying, distributing, updating of all types of incoming and outgoing correspondences including drawings as per the QA/QC specification.• Scan and store all the approved copies, organize hard & soft copies of documents.• Internal and external distribution of Correspondences, Reports, Memos, Letters, Quotation, Invoice,• IRs, MIRs, RFIs, CVIs, NCRs, JSIs, MS, Technical Documents, Drawings, Circulars, Agreements, Work Orders etc. with proper transmittals.• Provide systematic filling system and keeping records to ensure that up-to-date information is available.• Maintaining backups of documents as per the supervision of the superiors.• Arrange for outgoing mail and packages to be picked up.• Prepare Confidential and sensitive documents.• Maintain hard copy and electronic filling system.

• Answer phone calls and direct to the appropriate department.• Write and distribute email, correspondence memos, letter drafting, faxes and forms.• Assist in the preparation of regularly scheduled.• Maintaining QA/QC and monitoring of Documents and processes.• Responsible for day-to-day Document Management workload.• To file all project documents : Project wise, date wise, subject wise, sender wise with sequence.• Maintains and control file system for Engineering , Construction Documents, Requisitions, Purchase orders, Invoices etc. • Documents distribution of Transmittal System as per Documents distribution Matrix for hard copyand Electronic Document Transfer.• Scan and store the approved shop drawings in the database so that the project team can access.• Keep current hard copies and file supersede version.• Maintain registers of all receipts and issues or submission of documents and correspondence.• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings. • Quarterly /Monthly/Weekly – Sub & Road Base Supply log.• Quarterly /Monthly/Weekly - Sub & Road Base Transport log.

• Communication-operating multiple lines/transferring calls/messaging/faxing.• Handling & organizing Documents related to Aircrafts Components.• Coordinate meeting agendas and minutes, as well as preparing the company newsletter.• Maintain hard copy and electronic filling system.• Coordinate travel arrangements for managers and contractors.• Screen telephone and personal callers & make and record appointments.• Sending & Receiving e-mails, communicating with other departments.• Maintain Staff vacation requests and calendar.• Deal with employee requests regarding human resources issues, rules and regulations.• Assist HR Manager with the hiring process, posting requirements online and scheduling interview.• Maintain employee database, including leaves and on-site deployments.• Maintain a professional image and demeanor with all employees, management and visitors at all times.

• Perform Administrative work, including scheduling, maintaining files.• Write and distribute email, correspondence memos, letters, faxes and forms.• Review, verify and update; contacts, roles and disciplines of sub trade and project directories• Engage sub trades by phone and email, update information and communicate possible issues• Develop and maintain filing system.• Maintaining a clean and enjoyable working environment.• Responsible for collecting & entering data into database.• Compile and update employee records (hard and soft copies).• Deal with employee requests regarding human resources issues, rules & regulations.• Maintain employee database, including leaves and on-site deployments.• Receive and process incoming & outgoing mails.• Complete other office administration and/or accounting support duties as required.