Natasa Vasilev Valocchi Email & Phone Number

Austin, Texas Area

Responsible for the overall project aspects of diverse C-Suite level events for IBM. This role includes coordinating all project activities, acting as the key contact to IBM, supervising the team and being responsible for the overall success of the event. Key accomplishments include: • Successfully managing relationships with IBM Executives, Business Partners and Clients• Effectively organizing and managing the logistics and budgeting of large scale corporate events • Managing budgets of various sizes• Creating Project Plans for each event and managing to the plan• Managing communications, transportation of Executives and Clients, and staff at numerous events• Coordinating meeting registrations, hotel, travel, food and beverage, contract negotiations, authorized contract signing, and payments of events• Planning and overseeing all evening entertainment• Overseeing audio-visual aspects• Coordinating people and resources to ensure consistent and complete communication of expectations Facilitating the successful representation of solutions and key initiatives for firm events • Implementing feedback from meeting sponsors to increase satisfaction, improve processes, and reduce costs• Contributing to the marketing and metrics of events • Managing of promotional items and show collateral • Providing a concierge level of customer service for Executives• Working on RFPs for potential new clients, including budgeting, site specs, and writing the proposal• Understanding IBM’s internal policies and procedures regarding branding, budgets and CTEBA rules• Deep understanding and working knowledge of all event planning tools including GRP, EMB, EST• Understanding of lead organization and input including MAT and UNICA

Coordinate large-scale national sales and marketing training and information conferences. • Scope out possible hotel venues and make facility reservations• Coordinate travel bookings and hotel reservations for all invitees• Plan and oversee all evening entertainment for participants• Organize and coordinate all registration activities• Handle food and beverage arrangements for conferences• Oversee audio-visual aspects and handle any A/V related issues• Oversee facility decoration and marketing collateral placements• Manage vendor relationships• Provide varying levels of assistance to participates and executives• Properly plan for special needs of presenters and high level executives• Manage communications and staff at all events• Coordinate activities between vendors and participants

Event CoordinatorProvide leadership and overall direction for all fund-raising events. Manage public relations for all programs and events. In this position I report directly to the Executive Director.• Determine themes for 10+ events per year• Create event project plans• Create ROI reports to assess event costs versus donation/lead benefits• Determine event venue• Coordinate and plan event activities• Coordinate vendors for events• Establish relationships with new vendors• Establish and manage vendor relationships• Oversee setup of event• Create and oversee menu for event• Procure and handle all beverage service and bartenders• Stage event – decorations, tables, linens, multi-media, etc.• Procure entertainment and MC• Design and create marketing campaign for all events• Acquire corporate donations• Track all expenses and donations• Manage staff at all events

Led and oversee all fund raising operations for the Junior League’s largest fund raising event • Oversaw team of three fund raisers• Established new relationships with potential donors• Managed relationships with existing donors• Oversaw donations to ascertain all monies received and all promises upheld• Managed public relations between committee, vendors, and donors• Delivered monthly metrics report to Board for all donations• Resolve problems, inquiries, or issues with donors• Delivered personalized service to donors • Issued post-mortem donation report to Board after event

Lead and oversee store operations and over 130 staff. Position objectives include increasing sales, reducing sales deficits, and broadening brand recognition. • Create marketing campaigns to increase sales revenues• Coordinate marketing campaigns• Set store revenue goals and operating budget• Create weekly sales analysis and net income statements.• Create monthly end-of-sales closing reports.• Reconcile end-of-month actual against monthly sales goals