Donna O'Brien Email & Phone Number

United States

New Orleans, Louisiana, United States

Perform executive level administrative support to the Commissioner and Conference office senior staff. Including complex calendar management, challenging meeting schedules and coordinating travel. Responsible for coordinating conference events and managing office administration.* For Commissioner: review, analyze, and update calendar, manage and prioritize daily schedule, coordinate and manage all aspects of travel and reconcile expenses, manage email account and distribution lists. Ascertain and preserve the confidentiality of all conference communications and documentation.* For CFO: assist with administering a variety of accounting activities (payables, record filing, and annual financial statement audit) as part of the conference accounting internal control structure. Collaborate on event and meeting budgets in an effort to provide enhanced event and meeting experiences while maintaining fiscal responsibilities.* Independently organize all aspects of conference events and meeting planning including site selection, vendor relationships and event registration. Including guest lists, providing updated information to perspective guests, managing hotel room blocks, catering and entertainment.* Enhance and expand the conference contact base of local and regional event and meeting partners such as hotels, event venues, restaurants and transportation companies.* Build relationships and orchestrate communications with colleagues of member institutions (Presidents, Athletics Directors, Faculty Athletics Representatives, and Senior Woman Administrators) friends, partners and associates of the Conference.* Oversees all general office duties such as ordering supplies, managing main office phone line, processing mail (including shipments, FedEx and UPS) and ensuring the entire office, including supplies, storage and kitchen areas, are neat and organized at all times.

New Orleans, Louisiana, United States

Manage all aspects of the day-to-day operations of the Director of Athletics office, and provide all standard and advanced administrative duties in support of the office. Responsible for assuring access and communication between the Athletics Administration and the Presidents office, coaches and staff, student-athletes, parents, donors, and the campus community. Serve as the confidential assistant and provide administrative support to the Director of Athletics, Deputy Athletic Director/COO, Executive Associate Athletic Director, and all Senior Associate Athletic Directors.• Primary duties include performing clerical duties of a confidential or routine nature; independently handling and/or referring matters that come to the attention of the office as needed; making decisions and solving problems that arise; expediting communication and serving as liaison between the Director of Athletics and the President’s office, other administrative/academic officers, staff, conference office and external constituents.• Manage schedules and coordinate appointments, daily calendar, and email while exercising discretion and judgment as to priorities and effective use of time for the Director of Athletics, Deputy Athletic Director, and Executive Associate Athletic Director.• Schedule and coordinate internal (Intercollegiate Athletics Committee, Executive Staff, Head Coaches, All Staff) and external meetings, including preparation of meeting materials, PowerPoint presentations, and records written minutes.• Coordinate travel and lodging arrangements for the Director of Athletics and reconcile travel reimbursements and corporate card expenses. All arrangements are accurate and completed in a timely manner.• Manage situations that require discretion and tact, and follow university and department confidentiality standards.• Provide support and/or organize various athletics department events annually and as they occur.

Detroit, Michigan, United States

Provided executive level administrative support to the President and managed all office duties of the manufacturing company.Performed administrative duties including data entry, typing, answering phones, filing, and ordering office supplies.Maintained company payroll, accounting, accounts receivable, accounts payable, purchasing, and bank deposits.Implemented new software system, developed company policies for president’s approval, established purchasing system and material control system, reduced cycle time for procurement of materials and under ran budget on many projects.Completed schedules for financial audits in record time, maintained employee records, attendance, insurance benefit packages, as well as maintain 401K.