Account Payables.Accounts Receivable.Payroll Processing.Maintaining project job cost to date.Create Requisitions and Invoices.Entering and billing change orders.Working with insurance company for yearly insurance audit.Working with CPA for Financial Statement and company taxes.Monitoring project budgets.Follow up on change orders approvals.Maintaining company licenses.Request Notice to Owners.Maintain Certificate of Insurance.Fill out Prequalification forms from General Contractors.

Prepare submittals.Ductwork takeoff.Maintain and update contracts list and spread sheets.Maintain and order office supplies.Compiling operation and maintenance manuals.Off-site meeting support, attend to Walkthroughs.Coordinate deliveries to jobsites.Obtaining and maintaining licenses and minority certificates.Receive Invitations to Bid from General Contractors.Send Invitations to Bid to Subcontractors and Vendors.Follow up and confirm deadlines with GC’s, subs and vendors.Request proposals from subs and vendors for bids.Prepare company brochure and create binder covers for submittals and operation and maintenance manuals.Fill out Prequalification forms.Print and organize mechanical drawings and specifications.Review mechanical drawings and specification to request proposals.Schedule and follow up on project inspections.Provide plans, specifications, and addendums to subs and vendors for quotation.Accounts Payable and Accounts Receivable.Notarizing necessary documents.Maintain certificate of insurance.Request notice to owner.Create and send Requisitions and Invoices.

Estimating Assistant / Administrative Assistant to Director of Preconstruction Department.• Meet with Sr. Estimator to discuss plan copy quantities and prepare master subcontractors database information to be reviewed by Sr. Estimators.• Coordinate with Sr. Estimators regarding “Invitation to Bid” selection and fax the appropriate information to the subcontractor and confirm the associated fax.• Prepare and maintain master database for Sr. Estimator for review.• Prepare estimating document packages to subcontractors.• Coordinate pickup, copying and delivery of estimating packages for subcontractors with Blueprint Company.• Make follow-up calls regarding receipt of packages and subcontractors’ proposal.• Send out and receive Pre-Qualification Forms from subcontractors.• Make folder and file every paperwork for Preconstruction Jobs.• Maintain Plan Room.• Provide research support for various products as directed by VP Pre-Construction.• Process Blueprint Company invoices on a weekly basis.• Make Guaranteed Maximum Price presentation books.

Assist Chief Estimator in preparation of bids.Process and file all plans submitted for bid by general contractor.Responsible for take-off for all blueprints, count all lighting fixtures.Submitted all quote requests to appropriate vendors, worked directly with vendors in obtaining quotes for each individual project.Update job cost reports weekly.Keep track of all the plans in the office.Provide project plans to Project Managers.Work directly with Estimator, company President and Project Managers.Maintain records of all received bid documents in the office.Responsible for creating a book of projects paperwork for every job.

Assisted purchasing department in reviewing, processing, and filing of Purchase Orders.Matched purchase orders with appropriate packing slips returned from the field and requested Proof of delivery for invoices a needed.Invoice data entry, file accounting and human resources paperwork.