Olga Smirnova, Cpm Email & Phone Number

Port Moody, Bc, Ca

Vancouver, British Columbia, Canada

Recognized by the executive team as a key contributor to organizational development, capacity building, and strategic decision making.● Providing financial oversight of the organization, from daily operations to strategy development.● Interpreting, evaluating, and presenting financial results to the management and the board of directors. Monitoring organizational performance to ensure organization’s objectives are met.● Overseeing administrative functions, including facility management, insurance, IT, etc.● Directing and supervising the development and implementation of policies, procedures, and internal controls that meet operational needs, minimize risks and ensure compliance.● Providing expertise, perspective, and financial oversight to all organization-wide projects and system implementations.● Supporting staff at all organizational levels by providing guidance, mentorship and coaching, sharing expertise and promoting organizational learning.

Developed and successfully executed departmental strategy to support organizational growth of 30% over two years.● Led all accounting and finance activities ($8M budget), including annual audit and financial reporting to a variety of internal and external stakeholders.● Successfully implemented new HRIS and accounting systems, which helped reduce month-end closing time by 50% and eliminated the need for additional accounting staff.● Refined and documented activity-based costing system to support accurate and reliable funder reporting and insightful internal financial reporting.● Elevated annual budget process by redesigning budget templates, developing guidelines, facilitating informed resource allocation decisions, providing extensive coaching and support to the executives and management throughout the process.

Vancouver, British Columbia, Canada

Provided low cost services to the small youth-driven charity. Performed bookkeeping duties, processed payroll and produced financial statements and reporting to funders. Advised the board of directors on complex HR matters. Coordinated organization’s dissolution process.

Vancouver, British Columbia, Canada

Took over the payroll processing for 200+ teachers and support staff after the school’s payroll staff left on a short notice. Coordinated payroll year-end activities, reconciliations and reporting. Processed hires, leaves, and terminations, including related payments. Assisted staff with payroll inquiries. Assisted the director of HR with interviewing and training the new payroll coordinator.

Vancouver, British Columbia, Canada

Took over the newly created position within the Finance department with the goal of improving accounting processes to achieve efficiencies and timely reporting, providing leadership to the junior accounting staff and supporting the Director of Finance in overseeing all financial activities. ● Developed a new, streamlined Accounts Payable process.● Supported the Director of Finance in developing a timeline for the new payroll system implementation. Acted as a project manager liaising with vendor’s implementation team.● Supported the Accountant with month-end activities. Developed clean and efficient reconciliation templates that significantly improved month closing time.● Took over the month-end activities for Kiwassa Housing Society and achieved timely reporting internally as well as to the BC Housing.● Supported program directors with amending budgets and preparing forecasts during the Covid-19 pandemic. Prepared revenue analysis and submitted applications for BC Temporary Pandemic Pay and Canada Emergency Wage Subsidy.

Burnaby, Bc

Streamlined accounting, payroll, and admin processes by transitioning the department to paperless environment which improved the timing and quality of financial reporting and allowed to maintain operations during the COVID-19 pandemic.● Successfully implemented new payroll and absence management systems. Developed, and documented payroll and HR procedures. Spearheaded the implementation of a new accounting software and expense management system.● Performed all accounting and finance activities for the Foundation and The Terry Fox Research Institute ($25M budget). Advised and supported Interim Directors of Finance.● Processed semi-monthly payroll for 55+ employees in eight provinces and coordinated all related reporting. Advised and supported Provincial Directors with HR administration activities.

Burnaby, British Columbia, Canada

Vancouver, Canada Area

During the expansion of the Centre, collaborated with the Executive Director to implement organizational changes and ensure successful and smooth transition process. Appointed as Acting Executive Director during the ED’s prolonged absences.● Responsible for all accounting and finance functions, including financial reporting, annual audit, semi-monthly payroll, group benefits and the pension plan administration.● Prepared reports to stakeholders and funders, including health authority and all levels of government.● Developed meaningful and insightful management reporting process to support decision-making of the ED and the Board of Directors. Analyzed revenue and expenditure trends, estimated staffing requirements and costs, and spearheaded annual budget process.● Supervised and provided guidance to staff to ensure clients’ safety and adherence to organization’s policies and procedures. Offered recommendations to the Executive Director to maintain consistent and efficient staff administration in unionized environment.

Vancouver, Canada Area

Moscow, Russian Federation

Scheduled, organized and coordinated all training programs for up to 500 office employees. Collaborated with HR managers from three company plants and the Ukrainian subsidiary in planning training sessions for the workers and office staff.

Assisted the Project Manager in planning, coordination, and delivery of team-building projects.

Pep Program

Prep Program

Certified Payroll Manager Program

Management

Essential Management Skills

Associate Certificate With Distinction, Business Management Studies

Volunteered at the BCIT Career Fair

Bachelors, Economics, Financial Management

Activities and Societies: Sudent Association Graduated with Honors. Recruited, trained, and supervised up to 15 volunteers for the Student.