Patrice Barnes Email and Phone Number

Executive Administrative Assistant to CTO

Administrative Assistant to CTO/ EVP

• Managed complex schedules and coordinated internal and external meetings utilizing multiple calendars, often balancing very strict time demands, and anticipating problems and conflicts in advance• Demonstrated the ability to perform responsibilities in a professional manner and maintain confidences in working with high-level executives and leadership.• Coordinated travel schedules and arrangements, collects required travel documentation; Prepares and processes expense reports; Ensures the timely processing of expenses for payment to Corporate credit card• Ensured that the executives are provided with timely, accurate information and documentation for meetings and presentations• Interacted with a variety of people including internal leadership, executives, and high level representatives of external organizations• Prepared agendas and schedules executive meetings, attend executive meetings, took and published meeting minutes, and track action items.• Event Planning• Maintained an organized system of tracking, monitoring and prioritizing tasks and projects• Prepared communications, emails, letters, and memoranda as needed• Performed basic administrative tasks, e.g. photocopying, filing, faxing• Conference room bookings• Handled an extremely heavy volume of phone calls• Performed special projects and assignments as directed• Maintained contact lists and meeting attendee email groups• Maintained proper recordkeeping and filing system for all work

• Assistant to SVP, Operations • Coordinated Executives calendar, travel and transportation.• Attorney/Adjuster correspondence• Clerical duties: Process A/R billing weekly, billed driver logs, trip sheets, bill of ladings, returns, fuel receipts, expenses, payroll.• Supervised fleet maintenance budget, incident and claims reports, repair approvals, P.O. and expense reports• Account maintenance, client/customer correspondence, phone lines, escalated Issues, problem solving, rerouting• Developed and implemented better risk-assessment methodologies • Gathered and provided risk-related data to internal and external resources• Monitor for potential environmental impacts and exposures at the property level • Managed and monitored property and casualty insurance for 50% of the portfolio• Monitored property incidents for potential to breach property carrier deductible/aggregate

• Assistant to COO, Operations • Coordinated Executives calendar, travel and transportation. • Spreadsheets, presentation design & deliverance• Performed general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work• Scheduled 20-30 client and internal meetings and events for booth on-site and off-site locations ensuring housing, Catering and essential materials. • Prepared Invoices, reports, memos, letters, financial statements.• Ordering materials such as office supplies, stationary, employee awards, etc.• Manage and distribute all incoming mail• Organize and manage the day-to-day activities of the department assuring efficiency of the office operations; coordinate communications; relieve management of administrative detail; establish and maintain a variety of records, logs and files related to departmental operations.• Organize and facilitate conference calls, meetings, conferences and schedule and coordinate dates and times, venues, attendance, agendas and materials, refreshment/meals and facilities; and debriefing and follow-up on matters arising from meetings.• Identified ways to Improve operation routes, capacities, cost, and asset requirements• Planned for optimized daily routes and activities based on Branch/Fleet workloads and available customer Information• Planned/Conducted regularly scheduled driver safety meetings at the local level• Manage 20 plus drivers, interview new drivers, and perform/schedule driver ride - a – long training.• Payroll

• Coordinated Executives calendar, travel and transportation. ● Spreadsheets, presentation design & deliverance ● Performed general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work ● Prepared Invoices, reports, memos, letters, financial statements. ● Manage and distribute all incoming mail ● Organize and manage the day-to-day activities of the department assuring efficiency of the office operations; coordinate communications

• Provided direct administrative support to the department VP• Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database and presentation software• Managed calendar, travel, and daily administrative task.• Assisted with budget tracking and day-to-day budget management • Compiled, transcribed, and distributed minutes of meetings