Office Manager
CurrentClerical Support & Inventory Management:Assisting clerical staff in administrative duties such as:Answering phones, sorting and distributing mailPreparing documents as neededMaintaining stock of office supplies & ordering supplies when neededCybersecurity:Filtering phishing emails and identifying potential scamsProactively safeguarding the organization's digital integrityCompliance and Administrative Support:Establishing and maintaining an efficient filing systemEnabling easy access for staff to files and recordsFiling, Archiving, and Record Management:Meticulously file, archive, and manage documents for audit compliance.Ensure adherence to specific protocols and timelines for regulatory audits.Maintain accurate records and organize them for easy accessibility.Implement secure disposal methods for expired materials and sensitive information.Information Security and Document Integrity:Enforce measures to protect sensitive data from unauthorized access or breaches.Implement security best practices for both digital and physical records.Financial Responsibilities:Billing vendors and customersManaging inventory and direct shipmentsHandling invoicing and utility paymentsNegotiating contracts with utility providersProcessing pick tickets and confirming overnight billingDisseminating invoices via email and hard copiesEmployee Morale Enhancement:Planning and executing events to boost employee morale and foster a positive work environmentProvide team support and encouragement by assisting when needed and addressing any questions or concerns.
