Patty Fields Email & Phone Number

Educational Leadership, Policy, And Human Development

Plans and schedules department head's calendar(s) based on consultation and resolve calendaring conflicts. Interacts with deans, directors, and their assistants to schedule meetings, gather routine information for the department head, and support related activities on a regular basis. Makes travel arrangements, itineraries, reservations, and other appointments. Develops, coordinates, and maintains correspondence and files for programs, departmental human resource files, and other program areas.Maintains databases, charts and tables for Department Head's use in decision making and presentations. Develops presentations for Department Head for speaking engagements. Prepares correspondence, proofreads, and edits documents to produce clean and professional copies for files.Processes and monitors routine financial transactions, including researching and resolving discrepancies. Purchases supplies and maintains department inventory. Maintains departmental website and Moodle site. Update faculty information and program areas. First point of contact for all departmental visitors. Assists with obtaining guest parking pass, directions, and meeting materials.Provides support for all position searches - including travel arrangements, reimbursements, lunch and assisting candidate with logistics. Assists final candidate with hiring processes.Served as a resource for faculty and department head with the Reappointment, Promotion, and Tenure process for the Department, College, and University (RPT) levels. Provided support to faculty and department head at various points during the RPT process. Created timelines, assisted faculty in creating documents according to current stated University Policies, provided feedback, loaded PDF files, and coordinated with individuals receiving the information. Uploads file into RPT database.Supervises, schedules, and coordinates work for five (5) work study students.

Leadership, Policy And Adult And Higher Education

Using PeopleSoft Financials, Excel and Access, planned, processed and monitored expenditures. Ensured compliance with University and State Policies and Procedures. Prepared yearly budget and maintained spending plan. Developed and prepared presentations, charts, tables and other data driven models to university and college administrators for use in day to day decision making. Processed purchasing requests; communicated with vendors; coordinated with account payable. Reconciled and maintain P-Card transactions for 27 employees. Prepared monthly statements. Planning and preparing travel arrangements for department employees and students, including itinerary, flights, hotels and other logistics. Maintained class schedule in SIS. Provided registration assistance to students as needed. Assisted with training users on SIS. Identified internal and external problems affecting the department and identified solutions in conjunction with the Department Head and other department members or external constituents towards finding a solution.Hired and supervised assigned SPA staff, temporary staff, and work study students. Developed work schedules, work plans, and conducted performance reviews, and participated in disciplinary process as needed. Maintained departmental human resources files. Transitioned all files to electronic filing system.

Educational Leadership And Policy Studies

Maintained managed Department Head’s calendar to ensure sufficient time for priorities; scheduled Department Head for speaking engagements and events. Made travel arrangements and itinerary. Prepared travel reimbursements, purchase card statement, monthly reports and tracked spending plan expenditures for Department Head. Assisted with issues regarding department budget. Composed letters, memos, and correspondence on behalf of the Department Head. Reviewed all correspondence and paperwork prepared for the Department Head’s signature. Provided support for the tenure and promotion process for the department; uploaded dossiers and worked with faculty and department head to ensure all dossiers were complete; maintained schedule of required annual faculty reviews.Assisted Department Head to ensure human resource files were updated. Assisted Department Head in reviewing the financial reports, analyzed data, and reviewed university policies, rules, and procedures. Assisted Department Head in preparing presentations and reports for speaking engagements.Updated website weekly. Attended financial meetings on Department Head's behalf. Maintained department minutes. Processed department mail. Provided office management for Department Head and units to maintain appropriate presentation and hospitality for guests, supplies management and scheduling coordination with other departmental administrative assistants or work-study students to ensure appropriate daily coverage.Supervised SPA employees and students. Offered guidance to graduate assistants.

Educational Leadership And Policy Studies

Managed requisitions and purchase orders; reconciled purchase cards, produced financial reports for for Department Head and Business Officer; processed travel arrangements and reimbursements; processed and input human resource transactions. Maintained office supplies inventory. Participated in graduation event planning.

Department Of Special Projects - University Advancement Services

Developed and maintained $20M donor databases. Maintained department budget; processesed vouchers, travel reimbursements; reconciled purchase cards and monthly statements. Prepared and distributed project status and presentations for directors, volunteer fundraisers and committee members.Made travel arrangements, planned development directors prospect visits and routes.

Executed day to day customer service activities in a call center atmosphere. Acted as a liaison and primary point of contact between our external customers, repair department, and internal service. Arranged for expedited delivery of materials to field engineer to repair customer's equipment.Reviewed invoicing and billing questions as needed. Created billing inquiry trouble tickets to be e further researched and corrected.

Coordinated purchasing activities with manufacturing and engineering departments to acquire inventory in a cost effective and timely manner. Mastered and maintained technical understanding of products purchased. Operated cost analysis and bulk planning for major commodities. Purchased components, services, materials, and equipment. Developed new supply vendors where suppliers and sources were inadequate. Monitored the cost, schedule and scope of assigned subcontracts to assure best quality at best value. Recommended cost saving proposals including analysis of make-vs-buy scenario, alternative sourcing and vendor assessment basis.

Established and implemented methods and best practices related to the systems and processes that supported inventory forecasting, purchasing, and inventory control.Compiled and maintained computerized records, for shipping, warehousing and in process production. Controlled inventory through SPC and cycle count programs using MRP logic. Established procedures and supervised the annual physical inventory. This included the taking and valuing of the year-end physical inventory. Coordinated and expedited flow of materials, parts, and assemblies between departments, according to production, shipping schedules and department priorities. Reviewed production schedules and related information and communicated with department supervisors/managers to determine material requirements. Established and maintained relationships with vendors. Responsible for all transactions from purchase orders through invoicing. Monitored material delivered to warehouse to verify conformance to specifications. Participated in MRB meetings and coordinates/monitors/processes all return material activity. Managed and coordinated customer, vendor and in-house manufacturing activities to achieve on-time delivery of material and equipment. Passed cost saving opportunities to customer.Provided clerical support for part numbers, BOM maintenance activities.Supervised staff for areas that include shipping/receiving, warehouse, purchasing, planning and document control.

Analyzed and tracked inventory level all materials utilized in manufacturing and packaging for all customers in a contract manufacturing environment. Maintained accurate inventory data in ERP system.Managed the purchasing and procurement of materials, services, and other manufacturing related goods, materials, and chemicals.Manage, develop, and improve planning processes in consideration of capacity.Managed purchasing, planning, production engineering, and shipping. Proposed improvements in all areas. Ensured economical and efficient plans for production, warehousing, and shipping.

Set-up customer site based warehouse using sales data, customer production requirements and forecasts to maximize inventory turn and profit margin. Use customer MRP create pick kits to fulfill weekly production plan.Increased sales opportunities by collaborating with customer engineer to source new components and products.Prepared and delivered presentations to management and customer regarding the status of orders, inventory turns, and other measured data sets.

Used MRP system to plan, organize, and control inventory. Maintained and improved inventory turns, managed cycle count, and improved ROI. Provided service to the successful operations of shipping, receiving, packaging, and production control. Supervised assigned buyers and planners.

Created and modified inventory load and production plans (approximately 15-30 days), considering forecasted data, to ensure materials are shipped to new start-up facility without affecting production lines.Informed management apprised of potential schedule problems by tracking, reviewing and evaluating plans, schedules and/or budgets for inaccuracies, inconsistencies or interface/support problems.

Used sales order, inventory and forecast information to publish a short to mid-term detailed production schedule, providing revisions daily or more often.Served as the primary contact for management providing input to forecast data shipping schedule for a specified product line.

Reviewed complex domestic, international, Department of Defense (DOD) and commercial proposals for compliance with requirements of Request for Proposal.Obtained and maintained working knowledge of proposal cost structure, material estimates, development costs, delivery schedules and terms and conditions for accuracy and completeness.Drafted non-routine and complex documents for review by Contracts Manager, business unit, or corporate review.