Paula Gonzalez Email and Phone Number

Manage executive's calendar and emails, responding to any inquiries with requested documentation and scheduling conference calls for prospective or established clients.Support the Director of Sales in maintaining client relationships. Create and track purchase orders, updating with status on stock and tracking numbers for orders that ship, filing appropriately once order is complete. Handles AR and billing issues.Coordinate meetings and events. Submit trade show contracts, and book venues for personal meetings/events. Handle hotel, car, and restaurant reservations. Ensure all product and furniture is delivered, displayed correctly, and manage staff. Create PowerPoints, training manuals, and develop any necessary documentation.Coordinate and liaise between different departments (graphics, production, shipping, purchasing) to meet executive's requests and needs.

• Manage two studios and C-level executive’s schedules, meticulously avoiding conflicts. Respond to requests, and answer inquiries regarding rentals via phone or email. • Handle domestic and international travel arrangements that involve detailed itineraries. • Accompany to destinations/meetings and records minutes. Compile reports and financial data, researching most profitable business decisions.• Greet and opens studio for a range of clients. Book high profile talent, screen staff, and any additional resources, serving as primary point of contact. File and maintain contracts/release forms.• Communicate on behalf of executives. Run personal errands (i.e. gift shopping, picking up/dropping off children, walking pets, picking up lunch, etc.)• Manage and organize several events monthly from start to finish, overseeing details of client budget, set productions, keeping all staff on a tight schedule, promoting event, and any venue preparations.

• Match and enter purchase orders & invoices daily from multiple locations across the USA, following up with office managers for any discrepancies regarding pricing, quantities, terms, etc. • Process payments for each location weekly, utilizing discount opportunities. Report/track sales taxes, expenses, create accounts, and reconcile general ledger. • Monitor and maintain vendor relationships, files, and customers. Perform monthly closing and produce any documentation required for audits.

• Managed cash applications through Microsoft GP with a revenue of $10 million monthly. • Contacted past due customers, sent weekly statements and invoices as well as sustaining well balanced relationships through email and telephone.• Created and maintained excel spreadsheets for end of month reconciliation. Recorded daily spending and comparisons of fuel, parts, etc. Reconciled chassis AP invoices.• Performed daily clerical duties such as: data entry, filing, cash balancing, processing mail, and adjusting invoices as needed• Fulfilled ad-hoc assignments requested by CFO & advisors. Acted as their right hand with projects, presentations, and financial reporting.

Open retail store for daily business. Ensure customer satisfaction with each sale. Perform morning inventory counts. Count registers, recording daily deposits. Meet daily sales goal by up-selling products and add ons. Manage employee scheduling and training, monitoring progress weekly. Participate in weekly conference calls, reviewing and re-enforcing new sales strategies. Transformed failing stores while stationed at the 2nd highest performing store in the nation for two years.