1. Organize and maintain physical and digital files, records, and databases. Manage office supplies and equipment, ensuring they are well-stocked and in working order. Coordinate maintenance and repairs for office facilities.2. Answer phone calls, respond to emails, and handle inquiries from customers, suppliers, and employees. Take messages and redirect calls to the appropriate person. Draft, format, and distribute memos, letters, reports, and other documents.3. Accurately input data into spreadsheets, databases, and quick books. Maintain and update records of vehicle repairs, customer information, invoices, and other relevant documentation. Ensure data confidentiality and integrity.4. Assist with basic accounting tasks, such as processing invoices, tracking expenses, and reconciling receipts. Collaborate with the finance department to facilitate billing and payment processes.5. Greet and assist customers in person or over the phone. Provide information about services, pricing, and availability. Address customer inquiries and resolve complaints in a professional and timely manner. Maintain a positive and friendly demeanor.6. Ensure compliance with company policies, procedures, and regulations. Assist in maintaining and updating safety manuals and other relevant documentation. Monitor and report any non-compliance issues or potential risks.7. Utilize various software and tools, such as Microsoft Office suite, email clients, spreadsheets, databases and Quick books. Learn and adapt to new technologies and software systems as required by the company.8. Collaborate with colleagues and contribute to a positive work environment. Support teamwork, share information, and assist in training new employees when necessary.