Pedro Fernandes Email & Phone Number

London, Gb

London, England, United Kingdom

• Efficiently manage the schedules of three executives: CTO, Head of Partnerships and Head of Sales • Coordinate and schedule over 50 weekly meetings and appointments, ensuring smooth workflow and optimal time management• Maintain a shared agenda of current priorities and send reminders to executives to ensure task completion• Facilitate the coordination of intricate travel arrangements, incorporating flights, accommodation, ground transportation and visas• Oversee event planning and logistics for public appearances, charity events, press conferences, and other engagements• Create a more efficient workspace by proactively anticipating team and executives’ needs• Cultivate strong rapport with internal and external executive assistants, resulting in expedited business processes• Manage and process expense reports for executives, in addition to approving expense reports for a team of over 200 engineers • Facilitate the training of new hires on Concur and expense processes, and circulate updates on processes to the wider company• Leverage AI tools to streamline my tasks and train other executive assistants• Coordinate quarterly team offsite events accommodating up to 100 participants, as well as QBR’s and all-hands• Create and update a library of 50 plus standard operating procedures, FAQ’s and best practises on a centralised online hub to optimise team efficiency• Lead training for new team members, ensuring seamless integration and skill development to drive organisational growth• Exhibited flexibility while serving as a project coordinator offering administrative and operational support for crucial corporate deals linked to substantial contract negotiations

London, England, United Kingdom

• Scheduling and coordinating internal and client meetings along with managing calendars via Outlook• Managing complex international travel itineraries including visas• Extensive inbox and diary management, handling correspondence • Arranging conference calls and video conferences • Preparing weekly expense reports and process invoices • Supporting the planning and coordination of offsite meetings and team events• Working closely with divisions within the company• Training new assistants on expenses, diary management and company policy • Support of large teams of VPs and MDs as well as Partners with complex diaries • Adapting ways of working in accordance to individual`s preferences • Occasionally attend annual, monthly and weekly partners meetings

London, United Kingdom

Belfast, Northern Ireland, United Kingdom

English, C1 Native Speaker

A-Levels Equivalency, Languages And Humanities Diploma