Philomena Onsongo Email & Phone Number

Nairobi, Kenya

Lead team member recruitment and onboardingSupport people operations for a global organization with a distributed team in 13 countriesDiversity, Equity and InclusionHR Business Partnership

Nairobi, Kenya

Supporting recruitment and onboarding Managing People Operations Systems

Nairobi, Kenya

Kitale, Kenya

Implementation of HR Staffing PlanCoordinating Staff Recruitment Onboarding of New EmployeesI spearheaded our ambitious efforts to recruit 110 staff for our KSEIP – Economic Inclusion Program which is being implemented by a Consortium engaged by the Government of Kenya to implement a poverty graduation model in alignment with the Sustainable Development Goals in eradicating poverty in Rural Kenya.

Nairobi, Kenya

Drafting and editing job adverts and posting them on online job boardsShortlisting and conducting interviews for interns and consultantsDrafting and issuing contracts Updating employees files and ensuring they are safely stored to limit accessOrganising training for employees e.g. safety and security training Liaising with management and consultants in developing policiesLeave Management i.e processing leave forms and updating leave recordsManage and supervise direct report personnel attached to the Office of the Executive Director, including programme staff, associates, interns and consultants.Support scheduling of the Executive Director’s performance reviews of her direct reports annuallyCoordinate weekly staff meetings, bi-weekly senior staff check-in with theExecutive Director, quarterly Board meetings, yearly staff and Board meetings,and various management and other meetings called by the Executive Director.Administrative support to the Executive DirectorManage an automated annual funder requests and reports calendar anddigital archive for historical requests and reports;Monitor and advice on compliance with funder requirements with supportfrom the finance department;Coordination of staff and Board meetings, and support in maintaining Board relationsProvide required support to the Executive Director in her role as Secretary to theBoard: support continuous communication, reporting and briefing to the Board,and meetings planning andDraft communication/correspondence as required for Executive Director reviewand distribution.Prepare notes and follow up actions for the Executive Director during keymeetings.Manage the Executive Director’s correspondence: review physical and electronic mail for support/action; and respond, reroute and/or highlight urgent correspondence

Hurlingham, Nairobi

Human Resources duties and responsibilities.• In charge of the whole recruitment process of new staff in conjunction with the department heads i.e. processing staff requisitions, interviewing, selection, appointment, induction, documentation, reference checking etc. in liaison with the HRM.• Facilitate and ensure all employees are registered with statutory bodies i.e. NSSF, NHIF and PAYE.• Preparation, updating employees leave and keeping records pertaining to leave.• Inducting new company employees as per the induction process as well as conducting a post-interview evaluation for trainees.• Assisting in coordination of training initiatives and programs and Administering student attachment and internship programs.• Record keeping in terms of completeness and accuracy for all staff data (staff files) and all HR related matters e.g. minutes.• Support the payroll process by ensuring that correct data is provided to finance department in liaison with the HRM.• Assist in evolution and maintenance of staff welfare and welfare related initiatives.• Developing, managing and implementing employee engagement programs and tools which has led to reduction in employee grievances and receiving of feedback from employees hence improving the organization climate.Office Management and administration.• Maintaining office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions.• Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.• Implementing office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.• Completes operational requirements by scheduling and assigning employees; following up on work results.• Planning, implementing and re-evaluating administration processes to ensure the smooth running of the office.

South C

Duties and responsibilities.• Ensured all management documents (management meetings, board meetings etc.) were signed and well filed.• Sourced office supplies and maintain office inventories, ordered for office stationery when they are below the required quantities.• Arranged visas, travel tickets and accommodation for employees who were travelling out of station• Organized meetings and ensured directors were well briefed for each meeting, organized and maintained diaries of the directors.• Kept action item lists for the directors as well as managed their follow ups, booked external boardrooms when necessary and ensure meals and refreshments have been ordered on time.• Maintained rapport with various service providers e.g. hotels, travel agents, boardroom providers.• Ensured international guests were well catered for and had accommodation and transportation to and from the airport.• Dealt with emails and phone calls and correspond on behalf of management, drafted letters, presentations, briefs and emails on behalf of management.• Took minutes during commercial and board meetings and ensure the meetings were signed, scanned and properly filed.• Manned the front office and operated the switchboard, ensured all visitors were assisted promptly and professionally.• Payroll management, maintaining the human resource records, guiding and counselling services to employees as well as assisting less experienced personnel with internal operations controls.• Recruitment coordination, short listing and interviewing candidates and making recommendations to management on the best candidate for the position, new employee orientation regarding company policies and the labor law.

Certified Human Resource Professional, Human Resource Management

Human Resource Management Information System

Higher Diploma Human Resource Management

Credit

Counselling

Theories of counselling Counselling Process-Exploration,Understanding & Action Counselling Skills and Techniques Counselling and Special.

Bachelor Of International Business Administration, International Business, Second Class Upper

Final Research:Impact of e-procurement on efficiency in international trading companies Case study: Procter & Gamble

Certificate In Computer Applications

Kenya Certificate Of Secondary Education, B Plain

Activities and Societies: Drama, Debate Club

Kenya Certificate Of Primary Education, (K.C.P.E)

Human Resource Management System