Phyllis Martinez Email & Phone Number

California, United States

Thank you EY Family - Now off to new adventures!

San Jose

• Local office new hire orientation, presentation and coordination scheduling of the San Jose office
• Support with internal and external meeting events working closely with outside vendors
• Coordinate catering orders for requested internal meetings and off site events
• Vendor contact and relationship management
• Provide customer service requests for employees through the “Work Place Management” database
• Coordinates and assigns database requests to fellow team members / Business card ordering for all employees

Provide support to Partners (3), Sr. Managers (7) & staff personnel. Responsible for meeting scheduling, calendar management, event coordination, travel & expense (domestic/international), prepare presentations, memos, transcribe and take dictation. Work with excel spreadsheets and purchase requisition orders, Visa preparation. Participate in bi-weekly.

Provided on-site engagement support to the Hewlett Packard engagement teamProvide support to Sr. Managers (7) & staff personnelClient involvement with administrative staff to organize meetings and year end close meetingsResponsible for meeting scheduling & calendar management, event coordination, travel & expense (domestic/international)Prepare.

San Jose, CA

Provided support to Director of Banquets & Catering and two Sales Managers. Coordinated Sales Proposals & Contracts agreements. Assisted with memos, event coordination, xeroxing, mail distribution and back-up support of coordinatorsGenerated daily event calendar and spreadsheets in excel. Greeted guests and assisted other coordinators as directed.

Supported Vice President of Business Development, Director of Ventures & two Investment Partners. Coordinated internal and external appointments, Greeting clients Extracted prospective companies information on their websites, International travel with preparation of portfolio packages Input data on database which consisted of investment correspondence..

Provided support to two Directors and 25 marketing personnelMaintained and scheduled multiple calendars, meeting minutes/agenda itemsPrepared presentations, invoices, purchase requests, expense reports and check requests

Support Specialist III Sys. Engineering/Proposal & PricingActed as external and government customer interface, Calendar mgmt, Meeting set ups, Travel Domestic/International. Prepared, proofread and revised technical manuals and Engineering Release forms, Greeted visitors, Reception relief and support of team members as directed.