Phyllis Smith Email & Phone Number

• Updated the SSA Grants Policy Statement and Grants Administration Manual • Managed SSA's specialized public health programs that provide outreach, assistance and support to disabled beneficiaries • Performed financial and administrative evaluation and review of grants programs including Grants and Cooperative Agreements • Assured that all required certifications are obtained and current before issuing a Notice of Grant Award • Evaluated and apply indirect costs using the most current agreement established between the grantee institute and its’ cognizant agency • Supplied information and advice for the grantee community and other grants management staff • Served as the certifying and approving official for all processes involving the issuance and administration of grants and cooperative agreements • Provided policy and procedural guidance to our grantee community, which includes State and Local Governments, Non-Profit organizations, Colleges & Universities, and profit-making organizations

• Managed the Grants Team, which included three Grants Management Officers, three Grants Specialists, and one Grants Assistant (Total program budget-$69 million) • Interacted with senior management SSA staff providing necessary grants, statistical, and budgetary information • Developed several automated systems to replace manual paper driven processes for managing and tracking grants • Managed SSA's specialized public health programs that provide outreach, assistance and support to disabled beneficiaries • Prepared reports including monthly funding status, progress reports, Federal Funding Accountability and Transparency Act reporting, and Catalog of Federal Domestic Assistance program annual updates • Served as the certifying and approving official for all processes involving the issuance and administration of grants and cooperative agreements • Conducted site visits to grantees and potential recipients of SSA grants • Presented regularly at conferences, site visits, technical panel reviews, and internal SSA management meetings • Provided responses to congressional inquiries regarding grants and cooperative agreements • Served as the SSA representative on government committees including the Grants Policy Council and the Grants Executive Board • Prepared new policy and grant procedures for handling Personally Identifiable Information and Security • Prepared three SSA-specific grants regulations that were published in the Code of Federal Regulations (CFR) • Collaborated with 25 other Federal grant-making agencies to develop and publish the common rule for Debarment and Suspension and its’ subsequent move to Title 2 of the CFR • Collaborated with SSA program staff to establish new grant programs, write programmatic and grants management guidance, and Requests for Applications • Provided policy and procedural guidance to our stakeholders, which includes State and Local Governments, Non-Profit organizations, Colleges & Universities, and profit-making organization

• Served as the Grants Management Officer (GMO) for the Division of Extramural Affairs, Cell Biology and Biophysics (CBB) section • Managed the administrative aspects of biomedical research and development grants for the CBB section and supervised the management staff initiating those programs (Total program budget-$350 million) • Provided advice and counsel to the team, division and program directors, other senior staff of NIGMS and the universities and institutions we served • Worked closely with the Chief GMO to create and implement appropriate policies, procedures and internal controls for the entire office • Interacted with key division and administrative officials to establish annual goals and objectives for the team and to develop long-term plans • Served on several committees that focus on providing better service to our recipients and simplifying the grant process • Member of the Society of Research Administrators and the National Grants Management Association- Interacted with grants officials from the Federal and private sectors • Supervised seven Grants Management Specialists, assigned priorities, allocated resources in support of the assignments, monitored and evaluated progress, and administered changes as necessary • Supported staff in their career enhancement and advancement activities • When necessary, addressed problems related to poor performance or behavioral issues • Performed mid-year and annual performance evaluations for each member of my team

Bachelor'S Degree, Business Administration And Management, General

Diploma, General Studies